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HomeMy WebLinkAbout2019 09-23 CCPCouncil Study Session City Hall Council Chambers S eptember 23, 2019 AGE NDA The City C ounc il requests that attendees turn off cell phones and pagers during the meeting. A copy of the full C ity Council pac ket is available to the public. The packet ring binder is located at the entrance of the council chambers. 1.City Council Discussion of Agenda Items and Questions - 6:15 p.m. 2.M iscellaneous a.Schedule Opportunity S ite Master P lan Special Work S ession - Provide feedback to staff regarding dates to meeting to discuss the overall Opportunity Site Master planning process. 3.Discussion of Work S ession Agenda Item as T ime P ermits 4.Adjourn Council Study Sessi on DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Meg Beekman, C ommunity Devleopment Director S UBJ EC T:S c hedule O pportunity S ite Master P lan S pec ial Work S es s ion Background: S taff is seeking to sc hedule a s pecial work session with the C ity C ounc il to disc uss the O pportunity S ite mas ter planning proc es s and next steps , as well as provide an update on c ommunity engagement ac tivities. S taff is reques ting to meet with the C ity C ouncil to dis cus s the overall mas ter planning proc es s , the timing and decision points in the proc es s , and vision for the development. S taff will s uggest a number of times and dates for the C ity C ounc il to c onsider. Budget Issues: S trategic Priorities and Values: Targeted R edevelopment C IT Y C O UNC IL M E E T I NG City Hall Council Chambers S eptember 23, 2019 AGE NDA 1.Informal Open Forum with City Council - 6:45 p.m. Provides an opportunity for the public to address the C ounc il on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with presenter. Questions from the C ounc il will be for c larific ation only. Open Forum will not be used as a time for problem solving or reacting to the c omments made but, rather, for hearing the presenter for informational purposes only. 2.Invocation - 7 p.m. 3.Call to Order Regular Business M eeting The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City C ounc il packet is available to the public . The packet ring binder is loc ated at the entrance of the council chambers. 4.Roll Call 5.P ledge of Allegiance 6.Approval of Agenda and Consent Agenda The following items are c onsidered to be routine by the C ity Council and will be enac ted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the c onsent agenda and considered at the end of Council Consideration I tems. a.Approval of Minutes - Motion to approve the following minutes: August 7, 2019 Joint Work Session CC and FC August 19, 2019 Joint Work Session CC and FC September 9, 2019 Study Sessi on September 9, 2019 Regular Session September 9, 2019 Work Session b.Approval of L icenses - Motion to approve licenses as presented. c.Resolution A pproving L ocal Water S upply P lan - Motion to approve the resolution approving the Local Water Supply Plan. d.Resolution Establishing an Office for the Mayor - Motion to approve a resolution to establish an office for the mayor. e.Resolution to Approve an Application to the Metropolitan Council for the Water Efficiency Grant P rogram - Motion to approve the attached application to the Metropolitan Council for the water efficiency grant program. f.Resolution A ccepting F easibility Report and Calling for an I mprovement Public Hearing for I mprovement P roject Nos. 2020-01, 02, 03 and 04, Grandview North A rea S treet, S torm Drainage and Utility I mprovements - Motion to approve a resolution accepting feasibility report and calling for an improvement public hearing for Improvement Project Nos. 2020-01, 02, 03 and 04, Grandview North Area Street, Storm Drainage and Utility Improvements. g.Exemption of Sister Cities Commission from City Council Policy (Resolution 96-132) - Affirm Exemption of the Sister Cities Commission from City Council Policy (Resolution 96-132) 7.P resentations/Proclamations/Recognitions/Donations a.Resolution A cknowledging S ervice of S ergeant Corinne Becker -Motion to approve the resolution recognizing the service of Sergeant Corinne Becker b.Proclamation Observing Nigeria I ndependence Day - Accept a proclamation observing Nigeria's Independence Day c.Presentation from Mr. Frank Gatlin, S hingle Creek Crossing - Consider a presentation from Mr. Frank Gatlin, owner and developer of Shingle Creek Crossing, LLC. 8.P ublic Hearings a.Resolutions A pproving P roposed Modifications to Utility Fee S chedules Related to Delinquent Utility Charges - Motion to: - Open the public hearing - Take public input - Close the public hearing - Consider approval of the foll owi ng resolutions: Resolution adopting 2019 Water Utility rates, fees and charges Resolution adopting 2019 Sewer Utility rates, fees and charges Resolution adopting 2019 Storm Sewer Utility rates, fees and charges Resolution adopting 2019 Street Light Utility rates, fees and charges Resolution adopting 2019 Recycling Utility rates, fees and charges b.Ordinance Adopting a Zoning Amendment Regarding the C C Central Commerce Overlay District - Planning Commission A pplication No. 2019-014 (Second Reading) - Motion to: - Open the public hearing - Take public input - Close the public hearing - Motion to approve a second reading and adopt an ordinance amending Chapter 35 of the City Code of Ordinances regarding uses allowed in the CC Central Commerce Overlay District. (iii) Moti on to approve the resolution for a Summary Publ icati on i n the Brookl yn Center Sun Post. 9.P lanning Commission Items a.Recommended Disposition of Planning Commission A pplication No. 2019- 015 for A doption of a Z oning A mendment Regarding Uses A llowed in the General I ndustry (I -2) District - F irst Reading - Motion to approve a fi rst reading of an ordinance amending Chapter 35 of the City Code of Ordinances regarding uses allowed in the General Industry (I-2) District, and set the second reading and publ ic hearing for October 14, 2019. 10.Council Consideration Items a.Preliminary 2020 Property Tax L evy and B udget - It is recommended that the City Council consider approval of two resolutions setting the 2020 preliminary property tax levy and budget: Resolution approving a preli mi nary tax capacity levy for the General Fund and Debt Service Funds and a market value tax levy for the Housing and Redevelopment Authority for property taxes payable in 2020. Resolution adopting a preliminary budget for the 2020 fiscal year. 11.Council Report 12.Adjournment COU N C IL ITEM MEMOR ANDUM DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Dr. R eggie Edwards , Deputy C ity Manager F R O M:Barb S uciu, C ity C lerk S UBJ EC T:Approval of Minutes Requested Council Action: - M otion to approve the following minutes: A ugust 7, 2019 Joi nt Work Sessi on C C and F C A ugust 19, 2019 J oi nt Work S essi on C C and F C S eptember 9, 2019 S tudy S essi on S eptember 9, 2019 R egular S ession S eptember 9, 2019 Work S ession Background: In ac cordance with MN S tatute 15.17 and MN S tatute 412.151, subd.1, attached for your approval are the minutes from the s tudy s es s ion, regular s es s ion and work session. Budget Issues: None S trategic Priorities and Values: O perational Exc ellenc e AT TAC HME N T S: Desc ription Upload Date Type Augus t 7 Joint Worksession 9/17/2019 Bac kup Material Augus t 19 Joint Works es s ion 9/17/2019 Bac kup Material S eptember 9 S tudy S ession 9/18/2019 Bac kup Material S eptember 9 R egular 9/17/2019 Bac kup Material S eptember 9 Worksession 9/17/2019 Bac kup Material MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/FINANCIAL COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND STATE OF MINNESOTA JOINT WORK SESSION AUGUST 7, 2019 CITY HALL – CITY COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Financial Commission Joint Work Session was called to order by Mayor Elliott at 6:30 p.m. ROLL CALL Mayor Mike Elliott and Councilmembers April Graves, Kris Lawrence-Anderson and Dan Ryan. Also present were Financial Commissioners David Dwapu, Tia Hedenland, Abate Terefe, and Dean Van Der Werf. Also present were City Manager Curt Boganey, Deputy City Manager Dr. Reggie Edwards and Director of Fiscal & Support Services Nate Reinhardt, Director of Community Activities, Recreation and Services Jim Glasoe, and City Clerk Barb Suciu. APPROVAL OF AGENDA There was a motion by Councilmember Ryan and seconded by Councilmember Lawrence-Anderson to approve the agenda as submitted. The motion passed. DEPARTMENT REVIEWS Mayor Elliott stated this evening’s meeting would include a review of two City departments: Community Activity, Recreation, and Services (CARS) and Administration. City Manager Curt Boganey stated the Administration budget has historically included funding for the Mayor and City Council, but for this discussion, those budgets are not included. He added Mayor Elliott had expressed an interest in providing additional information regarding the Mayor’s Office budget. He noted department level requests would be reviewed, which may not be reflected in the final budget. COMMUNITY ACTIVITIES, RECREATION AND SERVICES (CARS) Director of Community Activities, Recreation and Services (CARS) Jim Glasoe reviewed the mission and goals of this department, including recreation and community center programming, and creation of a sense of community and quality of life for the City’s residents and employees. This includes maintenance of government buildings and provision of quality, efficient services. Mr. Glasoe stated no changes in full-time staffing or budget requirements is anticipated. CARS initiatives are inclusive community engagement and equitable support for Brooklyn Center’s youth, including the BrookLynk program internships, expansion of “Rec on the Go” and low and no-cost programs. 08/07/2019 Page 2 Councilmember Lawrence-Anderson asked whether maintenance of the newly approved liquor store facility will be included in the CARS budget. Mr. Glasoe stated that would be included in the Liquor budget and included in the capital forecast for building repair and replacement as well as custodial maintenance. Mr. Glasoe stated a programming survey is planned for next year, to track data related to several households participating in programs, whether programs meet residents’ needs and customer satisfaction ratings. Another survey component tracks maintenance work orders that are processed within 15 days, which was 82% in 2019. Mayor Elliott asked whether there is data regarding several times a participant takes part in a program, to determine the percentage of repeat customers. Mr. Glasoe stated the survey software offers many different reporting capabilities. He added, for instance, how many participants registered for classes and how many they attended. Mayor Elliott requested a report that tracks participation rates of community recreation programs. Councilmember Graves asked whether only Brooklyn Center households that participate in programs can be tracked. She added she would like to see data regarding people from communities other than Brooklyn Center. She noted most cities charge a higher programming fee for non-residents. Mr. Glasoe stated there is some capability to pull that type of information, except for general admission users. He added data is captured whenever someone registers for a program. Mr. Glasoe stated the community center is shut down each year for maintenance and replacement of equipment and furnishings. He added one of two pool vacuums is replaced each year. Mr. Glasoe stated CARS is moving toward expanding equitable access by offering additional low and no-cost programs. He added a 4.2% increase in requests is attributable to the expansion of the “Rec on the Go” program for the entire school year. Mr. Boganey asked where “Rec on the Go” will be held, and whether participation and registrations are being tracked. Mr. Glasoe stated the program would be held in the fall on Tuesdays at Lions Park from 2:30-4:00 p.m. and Garden City from 4:30 – 6:00 p.m.; and on Thursdays at the Firehouse from 2:30 – 4:00 p.m. and North Port from 4:30 – 6:00 p.m. He added daily counts are taken to keep track of youths who participate, and most of them come regularly. Deputy City Manager Reggie Edwards asked how many youths are served at the parks on any given day, and which park has the greatest use. Mr. Glasoe stated it depends upon the weather and if other things are going on in the community. He added there are typically 12-30 youths participating in each session. Mr. Glasoe stated there is some continued allocation for limited free exercise programming for adults, that is always well-attended and appreciated. He added adult leagues are planned for softball, volleyball, and basketball. 08/07/2019 Page 3 Councilmember Graves asked whether there is youth soccer programming. Mr. Glasoe confirmed this, adding soccer is one of the most popular and requested youth programs. Mr. Glasoe stated it is hoped that the teen open gym activities will be expanded to two nights per week, in cooperation with the Police Department and the high school. Mr. Glasoe stated community center memberships at different levels are being considered, that would include additional programming for a higher membership fee. Councilmember Graves stated she would support an option like that. Mr. Boganey asked whether there is an adult soccer league, as that is something that should be explored. Mr. Glasoe stated that has been explored and can be reviewed again. He added groups of adults who want to play soccer generally don’t want to pay a registration fee to get organized. Mr. Boganey stated there might be a way the City can play a role in supporting the process of setting up a league that is a departure from the traditional registration model. Mr. Glasoe stated the City had received annual funding of approximately $5,000 from the U.S. Swimming Association to provide free swimming lessons. He added that the organization has indicated they will increase their funding allocation to provide free lessons for more youths. Councilmember Graves stated she understood there was a problem with hiring qualified instructors. Mr. Glasoe confirmed this, adding it there has been a decrease in swim revenues as due to insufficient staffing. He noted free lifeguard training certification classes are being considered. Commissioner Terefe asked whether there are programs for senior citizens as well as youths. Mr. Glasoe stated programs for senior citizens are very popular, including luncheons, card groups, seminars, and day trips. He added some activities are in connection with other neighboring communities. Mayor Elliott stated senior yoga is very popular. Mr. Glasoe agreed, adding there is a very active senior exercise contingent at the community center. He added the facility is certified by Silver Sneakers, Silver ‘n’ Fit, and Medicare as well as other insurance reimbursement programs. Mr. Boganey stated additional feedback and information could be provided by City Staff to indicate which programs are self-supporting and which are not, how much of a gap exists, and what portion of costs are paid for by taxes and fees respectively. Mr. Glasoe stated three culturally specific Open Houses were held in 2018 in connection with Hennepin County to improve communication with cultural communities. The Open Houses were focused on the City’s West African, Latino, and Southeast Asian populations. He added one of the roles of the Community Liaisons is to provide additional information on programs and services, including the registration process and scholarship opportunities. This information is communicated in the newspaper, on the radio, and social media. 08/07/2019 Page 4 Councilmember Graves asked how many people came to the open houses. Mr. Glasoe stated each open house had between 12-30 families. Councilmember Graves asked whether the community engagement staff come together to collaborate on their outreach efforts. She added there is a need for a more comprehensive approach to community engagement. Mr. Glasoe stated community liaisons had been hired in the past for this type of work, but now City Staff is doing outreach. Councilmember Graves stated she uses the community center sauna, and it needs to be better maintained and cleaned. Mr. Glasoe stated a contractor cleans the facility regularly. He added the feedback is helpful. Mayor Elliott requested clarification regarding budget items for teen programs. Mr. Glasoe stated that is related to open gym activities at the high school, which the City hopes to expand from 1 night a week to 2 nights a week, in partnership with the Police Department and School District. Councilmember Ryan stated he supports the expansion of youth programming to whatever extent possible. He added City Staff should be aware of funding and grants. Mr. Glasoe stated it is difficult to do programming for teens, as many programs are not considered acceptable to them. He added it is hoped that this will be an area of growth, although it is difficult to get information out to teens except by word of mouth. He noted some youth programming could be done with neighboring communities, including “sports sampler” programs that will be offered to encourage youths to try new sports. Councilmember Ryan stated basketball is good for teens, and leagues and tournaments are easy to plan and fill as teams are small. He added a partnership with the high school might be a possibility. He asked whether the Timberwolves organization is planning a visit this year. Mr. Glasoe confirmed this, adding they do their community outreach during the NBA off-season. Mr. Glasoe stated youth sports registration process would be streamlined, which will assist in gathering information. City Staff is working with Brooklyn Bridge Alliance on that effort. Mayor Elliott stated the City Council could work with the Parks and Recreation Commission to identify capital improvement projects moving forward. Mayor Elliott asked whether the skating rinks are used. Mr. Glasoe stated they are not used as much as they were in the past. He added some residents play hockey and do indoor winter training. He noted CARS is looking at ways to change the dynamic to appeal to a different audience. Mr. Glasoe stated transportation and cost are barriers to participation. He added there had been many requests for more family-inclusive activities. 08/07/2019 Page 5 Mayor Elliott stated the City is fragmented into sections by major roadways. He added a centralized service model might be helpful. Mr. Glasoe stated there were programs in every park 30 years ago, using a mobile van. He added City Staff is considering options related to recreation programs that can be offered throughout the City, and not just at the community center. Councilmember Graves asked whether City Staff is tracking attendance at the Entertainment in the Park events, to see which acts have the best turnout and how many people attend. She added she was pleased to see some performers that she had never seen before and the excellent turnout. Mr. Glasoe stated attendance numbers for each event are tracked by staff. He added a committee of residents identifies potential performers and acts, to provide a good cross-section of musical styles and genres. He noted Salsa Del Soul would be performing on August 20, 2019, and hopefully, a food truck will be there. ADMINISTRATION Deputy City Manager Reggie Edwards stated he serves as Director of the Administration Department, providing organization, efficiency, and structure to City operations. He added there are four units within this Department: Communication and Engagement, IT, Human Resources, and the Office of the City Clerk. The office of the City Manager also falls under this Department. The Communication and Engagement division was founded within the past two years to focus on the City Council’s directive of inclusive engagement and improved communication. Dr. Edwards stated the priorities for Administration are the build-out and pursuit of engagement and building capacity in these areas. He added three part-time positions are being proposed as well as a full-time Engagement staff member. He noted a part-time Human Resources staff person is proposed. The IT Department has three staff members, and the Clerk’s office has three staff members. Councilmember Ryan asked whether the addition of a full-time employee would be reflected as two half-time staff in two different departments. Dr. Edwards stated that it had been done in the past. He added the communication capacity must be fully implemented so that the full-time employee would be in the Communications area. Commissioner Dwapu asked whether IT operations is anticipated to increase. Dr. Edwards stated a half-time position is proposed for IT for building capacity to support Brooklyn Center’s growing community and increases in technology. He added City Staff works with LOGIS and City Staff is very knowledgeable. Councilmember Graves stated there was confusion recently when National Night Out was canceled, and this was not communicated to various neighborhood groups, although it was on the Facebook page. She added Angel Smith and the Police Department took care of it, but another staff member should have been more proactive about getting that information to residents. Mr. Boganey stated policies and procedures would be more readily shared between the Communications and Community Engagement divisions so that there will not be misunderstandings or miscommunication in certain circumstances. 08/07/2019 Page 6 Dr. Edwards stated the City Clerk’s office is focused on providing customer service as part of the Strategic Plan. The City Clerk’s office ensures that operations run smoothly and consistently, as well as ensure accurate retention of records, policies, and laws. Dr. Edwards stated the Human Resources Department is focused on improving productivity and staff retention. He added there are currently three staff members: the HR Director, a payroll specialist, and a recruitment and hiring staff member. The Human Resources Department is responsible for negotiations with the four labor units within Brooklyn Center. Dr. Edwards stated the Communication and Community Engagement Division, in its 2 nd year, has a staff of four Community Liaisons who work approximately 9 hours per week. He added it is difficult for these staff members to plan and also engage residents with such few hours. He noted the focus is on providing resources for them, as well as a fund for each neighborhood for events and functions. Mr. Boganey stressed the importance of consistency in empowering residents to become engaged in the community, and empowering staff by assuring there is a value around engagement throughout the organization. He added the goal is to ensure that every department is focused on community engagement and providing tools, technology, philosophy, and values. Councilmember Graves agreed that when people are engaged, they bring their ideas and inspirations, and they feel valued, and their ideas matter and will be put into action. She added they would feel more willing to be connected to other engagement opportunities. Dr. Edwards stressed the importance of providing training and development in the areas of community engagement and multi-cultural experiences. He added communication with various communities, how they get their information, sources, gatherings, are all areas for involvement by City Staff. Dr. Edwards stated a staff management team had visited businesses and organizations, including the global market and CEAP, to gather information. He added learning about their customers, who shop there, why they shop there, and what this can mean for Brooklyn Center, is effective in building connections. People have said it was the first time they had felt that they mattered, and they were heard. Councilmember Ryan stated he is pleased to hear about community engagement efforts, and he appreciates Mr. Edward’s enthusiasm. Councilmember Ryan stated he has heard from many residents that there should be a visible and obvious place on the City website where official notices can be placed, so residents can easily access information somewhere other than the newspaper. Dr. Edwards stated there is an RFP for redesigning the website, making it simpler and including content that residents want to see. 08/07/2019 Page 7 Councilmember Ryan stated efficiency and accessibility are important, but he has heard residents say the website is good. He added the content is there, and there are ways to search for information. Commissioner Terefe stated most companies are moving to cloud-based IT, which is more cost- efficient but requires additional staff for maintenance. He added it is something to consider. Dr. Edwards stated cloud-based technology is a goal but there is concern regarding security and risk. Dr. Edwards stated three elections are coming up, and funding is set aside for election judges. He added that it is not an annual item, and the increase is due to elections. Dr. Edwards stated a full-time Community Engagement Specialist is recommended to coordinate and manage this process. He added many Liaisons have quit because of the lack of hours. Dr. Edwards stated a half-time IT Technician is recommended to provide more effective customer service. Councilmember Lawrence-Anderson stated she participated at a recent CEAP event, and the Director expressed an interest in having the City Council get involved. She added that it would be a good way to engage with the public. Councilmember Graves stated she had had experience with CEAP that was not positive. She asked whether they have changed their format. Mr. Boganey stated the Executive Director is new, having been there for not more than four years. He added there might have been some changes. Mayor Elliott confirmed there had been changes, including a focus on customer service and easy access. Councilmember Lawrence-Anderson stated she would support finding some dates that would work for a community engagement event at CEAP. ONLINE SURVEY Mr. Boganey stated City Staff are considering using POLCO, the City’s online survey tool, to obtain public input on the budget process. He asked for feedback and direction on whether the questions are acceptable, or if there are any that should be removed or added. Dr. Edwards stated there are 437 people already registered in the POLCO pool. Mr. Boganey stated POLCO does not provide demographic information other than precinct, age, gender, resident or non- resident, a registered or non-registered voter. Councilmember Ryan stated demographic information is helpful. He added there could be an age bias as many older folks may not use the survey’s online format. He noted it is important to know if 08/07/2019 Page 8 people are residents and if they are non-residents, whether or not they are stakeholders, like business owners, managers, or employees. Mr. Boganey stated it is possible to sort the data into residents, non-residents, and which City they are registered to vote in. Councilmember Graves asked whether people could select more than one option. Mr. Boganey stated the survey had not been set up yet, but there is the capability to do that. Councilmember Graves stated, for “Born and Raised in the US,” there could be two different answers. Councilmember Graves stated, under “Gender,” there should be a third option or the option for “Other” or “Neither.” Councilmember Graves stated she likes that there is an option for “other,” so people can enter their own answer. Mr. Boganey stated the degree of variance is statistically valid once a certain threshold of participants is reached. Councilmember Ryan stated it is up to the City Council as to how they want to use the data. Mr. Boganey agreed the data should not be used for decision-making. Mayor Elliott stated this is a self- selective group. Councilmember Graves asked whether the officers that are listed are CSO’s. Mr. Boganey started they are licensed, Police Officers. Councilmember Graves stated it would be good to see some diversity in the Police Department leadership. Mr. Boganey stated that is something they are trying to achieve. ADJOURNMENT There was a motion by Councilmember Ryan and seconded by Councilmember Lawrence-Anderson to adjourn the meeting. The motion passed. The Brooklyn Center City Council/Financial Commission adjourned at 8:48 p.m. MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/FINANCIAL COMMISSION OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND STATE OF MINNESOTA JOINT WORK SESSION AUGUST 19, 2019 CITY HALL – CITY COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Financial Commission Joint Work Session was called to order by Mayor Elliott at 6:30 p.m. Mayor Elliott stated tonight’s meeting would include budget presentations from three City Departments: Community Development, Public Works and Finance. ROLL CALL Mayor Mike Elliott and Councilmembers April Graves and Dan Ryan. Also present were Financial Commissioners David Dwapu, Tia Hedenland, Taneshia Kragness, and Abate Terefe. Also present were City Manager Curt Boganey, City Planner Meg Beekman, Director of Fiscal & Support Services Nate Reinhardt, and Public Works Director Doran Cote. APPROVAL OF AGENDA There was a motion by Councilmember Ryan and seconded by Councilmember Graves to approve the agenda as submitted. The motion passed. COMMUNITY DEVELOPMENT DEPARTMENT Community Development Director Meg Beekman reviewed strategic priorities and highlights in 2019 and the requested budget for 2020. She added the mission of the Community Development Department is to preserve and enhance the quality of life for residents and businesses. The Department guides the development of the city and balances issues related to planning, designing, and providing business assistance. Strategic priorities include targeted redevelopment, as well as the importance of a safe, secure and stable community and resident economic stability. Ms. Beekman stated the Department has 16 staff members, in a mix of part-time and full-time staff, including seasonal summer interns that assist with Code enforcement as well as Brooklynk Program interns. The Department’s primary functions include a building and construction regulatory program; permitting and inspections; administration of the rental licensing program; property maintenance; vacant buildings; ownership services and homeownership programs. Also included in Community Development are planning and zoning services, Economic Development Authority programs, business retention, and workforce development. 08/19/2019 Page 2 Councilmember Graves asked whether if there is staff designated for specific roles. Ms. Beekman stated Business and Workforce Development Specialist Brett Angell focuses on business retention and supports EDA activities and strategic acquisitions. City Planner and Zoning Administrator Ginny McIntosh focus on day-to-day planning activities. Deputy Director Jesse Anderson manages all issues related to the HRA, housing program, Department administration and activities related to rental programs and permits. Ms. Beekman stated Housing and Community Standards Supervisor Xiong Thao oversees licensing and Code Enforcement programs. Dan Grinnsteiner is the City’s Building Official. Ms. Beekman stated the Planning and Building areas have been extremely busy over the last 12-18 months. The City had just over $77 million in building permit activity in 2018, and permit activity revenue in 2019 is going in the same direction, with $44 million years to date in project valuation. Ms. Beekman stated the City’s rental program is a performance-based licensing program, with inspections performance and coordination of Association of Responsible Managers meetings, held every other month for all apartment managers. She added this is an effective way to receive and resolve tenant complaints regarding Code violations and investigate unlicensed rental properties. She noted the rental licensing program is nationally recognized for its innovation and efficiency. Councilmember Graves asked whether there is an informational review with details regarding Type 4 rental licenses. Ms. Beekman stated the program was adjusted last year to change provisional licenses to 6 months, but it is too soon to find a pattern or provide helpful data. She added the goal is to reduce the number of Type 4 licenses. Ms. Beekman stated City Staff undertakes a few different Code Enforcement programs – both complaint-based and weekly “sweeps.” She added an abatement program is used with guidelines for regulations for non-compliance. Mr. Boganey stated abatements are a last resort as they require immediate resolution by the City. Ms. Beekman agreed, adding the City’s inspectors do a great job of assessing Code Enforcement situations. Ms. Beekman reviewed the “knock and talk” Code Enforcement engagement program, which gives residents time and resources to address Code violations before a citation is issued. She added the average number of days that property is out of compliance had dropped significantly, from 46 days in 2014 to 9 days in 2019. Councilmember Ryan stated he appreciates hearing about this engagement program. He added many residents had expressed their appreciation of City Staff’s handling of Code violations. Mayor Elliott asked whether there is a cost-saving associated with this program. Ms. Beekman stated City Staff had not calculated a dollar amount, but there is a significant reduction in the amount of Staff time spent on this issue is a qualitative cost-saving, as well as community image improvement. She added she could calculate estimated cost savings for the City Council’s review. 08/19/2019 Page 3 Mr. Boganey stated this approach to customer service has a profound effect on the way residents perceive the City and its employees. Councilmember Ryan asked whether it is possible to figure out an annual cost for a curbside clean- up. He added many residents would like to see an annual clean-up. Mayor Elliott agreed with that suggestion. Ms. Beekman stated the vacant building program was started in 2009 when there was a high number of foreclosures due to the recession. She added approximately 20% of the single-family housing stock experienced foreclosure. She noted maintenance of vacant properties is addressed by this program, including regular inspection by a Code Enforcement Officer and stringent compliance with regulations. Ms. Beekman stated the former Sears and Earle Brown Bowl sites both take up a lot of Staff time and energy, as well as the former Target and Norwood Inn sites. They have all experienced water main breaks, flooding, vandalism, and break-ins, except Target. She noted the vast number of properties are single-family homes that are brought up to Code because of this program. Ms. Beekman reviewed Community Development Department activities and achievements to date: 14 planning applications received so far in 2019; the 2040 Comprehensive Plan was adopted; Opportunity Site agreement with Alatus Developers; continued work on master planning for the Opportunity Site; redevelopment is underway at the former Jerry’s Foods site; Centra Homes 30-lot subdivision planned at Eastbrook Estates; approval of a preliminary plat for a single-family home at 5355 Emerson Avenue; and preliminary agreements for commercial development at 1601 James Circle and Brooklyn Boulevard at 61 st Avenue. Ms. Beekman stated, concerning economic development, many events and opportunities have been or are being planned: the Saturday Market had its second year with 137 vendors and approximately 1,000 attendees at four events. The City has an option agreement on the Target property, and due diligence is being completed. A joint Financial/Planning Commissions meeting is scheduled for August 29 to review the draft master plan for the Opportunity Site. The Economic Development Authority (EDA) acquired a variety of properties and received over $900,000 in grant funding to support planning activities. Staf has prepared information for distribution to local businesses. Ms. Beekman stated other development activities include: adoption of a backyard chicken ordinance, a beekeeping Ordinance; an amended rental licensing ordinance, which will hopefully result in a reduction of Type 4 licenses; adoption of a tenant protection ordinance that has been used since it was adopted; development of a rental housing brochure and tenant resources packet; and the commercial “Eat and Meet” brochure was updated; hired a new Building Inspector; and implemented Bluebeam software, which is an electronic plan review process. Ms. Beekman stated the Community Development Department requested increase is related to staffing. She added there were reductions in the supplies budget, and professional services maintained at the same level. She added a 14.75% increase, or $231,000, is requested. 08/19/2019 Page 4 Ms. Beekman stated a request for a software purchase for 2020 that will increase the Department’s ability to provide improved customer service. This software would replace the current licensing and permits software and is a fully integrated system that would be more user-friendly and allow customer interface. The permit software would be integrated with Bluebeam planning software so contractors and residents will be able to submit building plans electronically. The one-time fee for the new software would be $61,000 to initiate the new system, and the recurring annual fee would be the same as the current software. Mayor Elliott asked whether residents can still submit permit applications on paper. Ms. Beekman confirmed that it will be an option for residential permits. Ms. Beekman stated tenant protection would be built into the rental program starting in fall 2019. She added this would help improve communication with renters. She noted mailing costs would increase the annual printing budget to accommodate that. Ms. Beekman stated the International Property Maintenance Code (IPMC) is being reviewed for adoption by the Housing Commission, and the goal is to adopt it before the end of 2019 for use in place of the property maintenance code currently used by the City. Ms. Beekman stated the Zoning Code is being re-written to ensure implementation of the 2040 Comprehensive Plan. She added this would also enable development strategies and visioning processes for development projects including the Sears site. Ms. Beekman stated, concerning HRA and housing, CDBG allocations are being reviewed, and a down payment assistance program has been created. She added the intention is that the program will be expanded along with the City’s relationship with Center for Energy and Environment. She noted the new permit software would help streamline the entire process. PUBLIC WORKS DEPARTMENT Public Works Director Doran Cote stated the Public Works Department is responsible for the maintenance and operations of the City’s infrastructure, including 100 miles of streets, 5,000 traffic signs, over 500 acres of natural spaces, and 62 miles of trails and sidewalks. He added no change in staffing levels is proposed. He noted the Department’s strategic function is the administration and budgeting of CIP work, infrastructure planning, and responsibility for the State Aid street system. Mr. Cote stated the City’s streets are repaired and patched, and maintenance crews sweep the streets year-round. He added the sweepers could cover every mile of the city in approximately five days, and there is always one sweeper out on the City’s streets. Maintenance staff is responsible for snow and ice control operations, boulevard tree trimming; tree removals, city streetscape, traffic control signs and signals, and pavement markings. 08/19/2019 Page 5 Councilmember Graves asked whether Public Works staff communicate with Hennepin County staff when tree trimming is necessary on County roads. Mr. Cote stated City Staff try to communicate with County staff as necessary, but it is not often the case that they are available. Mr. Cote stated Maintenance staff is also responsible for parks facilities, ball fields, tennis courts, and ice rinks, as well as tree trimming and parks reforestation. Mayor Elliott asked whether the use of ice rinks have decreased, and how much funding goes into maintaining the ice rinks. Mr. Cote stated the ice rinks have declined in popularity, and City Staff is reviewing this issue with the new Parks supervisor to see if this is a viable use, or if it should be reduced. Mr. Cote stated the Emerald Ash Borer remediation program would begin during the Winter of 2019- 20. Mayor Elliott asked whether the only solution is to remove infested trees. Mr. Cote stated treatment would only delay an infested tree’s inevitable decline. Mr. Cote stated, concerning streets performance, the City’s street rating average is 7 out of 10. He added the target value is 8, which is attainable through the CIP. Mayor Elliott asked what type of streets fell into the “poor” category. Mr. Cote stated some streets were borderline last time they were rated, and this time they dropped a few points. He added these streets are in next year’s reconstruction area, for the most part. Noted streets in the “poor” category are more difficult and expensive to maintain. He noted that technology has improved, and streets last longer, so it is not necessary to change the 30 years. Mr. Cote stated the Public Works Department is requesting an 8% increase over last year’s budget. He added a new Engineering Technician was hired with City Council approval. He noted the budget included a vehicle which was removed from the budget and added to the 2020 budget. Mr. Cote stated Parks Maintenance would like to acquire a more powerful vehicle for a total of about $7,000. Mr. Cote stated a Maintenance position would be carried forward to the 2021 budget to augment existing staff in waste removal, streetscape and parks maintenance, and mowing. Mr. Boganey stated Maintenance staff have experienced a significant workload, and it is unrealistic to try to maintain streetscapes and facilities maintenance at current staff levels. Commissioner Kragness asked what the cost will be for the Parks position. Mr. Reinhardt stated that position is budgeted for approximately $90,000. Commissioner Terefe asked whether vacant commercial properties like the Target store could be used for an interim purpose, like a school program or local start-up. 08/19/2019 Page 6 Ms. Beekman confirmed the vacant building program applies to residential and commercial properties, which must be registered and monitored. She added the Sears site is the most prominent such property, which requires a significant amount of attention and maintenance from City Staff. She noted the vacant building program requires onsite management, and the City Staff they have indicated they want to work with the City. Ms. Beekman stated the EDA had discussed the possibility of purchasing the Target site. She added the School District is leasing the Brown College space for temporary classrooms while the high school is under construction. She added the City amended the Ordinance to allow the School District to use the site temporarily. She noted City Staff are discussing the best use for that site, which is a great spot for redevelopment. Mr. Boganey asked for an update on the old Wells Fargo building on Brooklyn Boulevard. Ms. Beekman stated Development staff have met with representatives of Old National Bank, who have plans to purchase the Wells Fargo building. She added this bank has a “minority-majority” program that uses census tracking to determine areas where the majority population has minority status and may require additional assistance to purchase a home. Ms. Beekman stated the new owner had expressed an interest in the city’s CDBG home buyer program. She added they would like to discuss these and other programs with the City. FINANCE DEPARTMENT Finance Director Nate Reinhardt reviewed the existing functions of the Finance Department, which currently has six staff members: financial reporting and coordination of the City audit; utility billing; and property insurance. He added there are no proposed staffing changes for 2020. Mr. Reinhardt stated key initiatives for 2020 include the development of a financial plan for the Opportunity Site; continued community development and improved customer relationships; and increased process efficiency in utility billing. Mr. Reinhardt stated the City’s bond rating of Double-A or better is an excellent rating for Brooklyn Center. Mr. Reinhardt stated the implementation and encouraged the use of the new utility billing software has improved returns and provides data on other cities that use the same software. He added Brooklyn Center is on the high end for utilization, and the software saves staff time and makes it easier for customers to pay their utility bills. He noted residents could receive text notifications with billing options, including how to pay and when their bill is due. Mr. Boganey stated the data is impressive, and the financial situation is extremely competitive. He added the bond rating of Double-A is excellent. He commended Mr. Reinhardt and his staff for their hard work. 08/19/2019 Page 7 Mayor Elliott requested clarification regarding payroll percentages. Mr. Reinhardt stated that the figure is not available as payroll goes through a separate Auto-Pay system processed by the bank. Mr. Reinhardt stated additional funding for programs is allocated to Brooklyn Bridge Alliance, Brooklynk, Vocational Restoration Services, Cornerstone Domestic Violence Resource Program, and Immersion programs. Mayor Elliott stated he attended Brooklynk annual gala event and learned some statistics about the program. He added 100% of the student participants graduate from high school, and 80% go on to graduate from college. He added statistics are proof that funding these partnerships is important. He noted the City Council should receive this type of information on an annual basis. Mr. Boganey agreed to contact these organizations and invite them to give a presentation at an upcoming City Council meeting. He added the Convention and Visitor’s Bureau should be included in that list as they have not provided an update to the City Council for several years. Commissioner Kregness stated it would be helpful for Commissioners and Councilmembers to know ways that they can support these organizations, through volunteerism and involvement, and to get more information about their programs. Councilmember Ryan stated the Convention and Visitor’s Bureau receives annual statutory funding of $554,000 that does not affect the levy, and City Staff attends their Board meetings. He added the City Council should be aware of what the Bureau is doing for the City of Brooklyn Center. He noted a Councilmember could attend their Board meetings as well. Mayor Elliott agreed. Ms. Beekman stated one of the focuses of Community Development’s Business Retention and Expansion Program is to go out and meet with businesses, hotels, and tourism outlets. She added hotels and tourism are considered a City export, as the City produces more lodging than the residents of Brooklyn Center can consume. Councilmember Graves stated she would support having presentations for the City Council scheduled at Regular Meetings from Northern Star and Cornerstone. She added these organizations could potentially have a big impact on the community. Mr. Reinhardt stated the City received a Double-A rating from Standard & Poor, which is a high rating. He added they review policies and procedures, effective program management, and strength of the local economy. Commissioner Abate asked for clarification regarding the Brooklynk Program. Mr. Boganey stated several City Staff and the Mayor serve on the Executive Board, as well as committees, and Brooklynk administration is located in the City of Brooklyn Park. He added, however, Brooklyn Center and Brooklyn Park both run the programs. He noted he and Ms. Beekman serve on the Brooklynk Steering Committee. 08/19/2019 Page 8 Mr. Boganey stated the youth of Brooklyn Center are served by the Cornerstone program, as well as Northern Star Juvenile Diversion Program. Councilmember Ryan asked whether the Northern Star Program is operated jointly with Hennepin County. He added Northern Star is a program that diverts youth away from the juvenile detention system. Mr. Boganey stated Hennepin County has its juvenile diversion program. Mr. Boganey stated, concerning Mr. Reinhardt’s report, a Double-A rating is an excellent result. He expressed his appreciation to the Financial Commissioners and City Council for the policies and guidance they have adopted which ensure that the City stays within budget. ADJOURNMENT There was a motion by Councilmember Ryan and seconded by Commissioner Graves to adjourn the meeting. The motion passed. The Brooklyn Center City Council/Financial Commission adjourned at 8:52 p.m. 09/09/19 -1- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION SEPTEMBER 9, 2019 CITY HALL – COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Mike Elliott at 6:00 p.m. ROLL CALL Mayor Mike Elliott and Councilmembers Marquita Butler, April Graves, Kris Lawrence- Anderson, and Dan Ryan. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Director of Fiscal & Support Services Nate Reinhardt, Director of Public Works Doran Cote, Business and Workforce Development Coordinator Brett Angell, Police Chief Tim Gannon, Deputy Director of Building and Community Standards Jesse Anderson, City Attorney Troy Gilchrist, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS City Manager Curt Boganey requested that Agenda Item 7a, Recognition for Retiring Sergeant Corinne Becker, be removed from the agenda and added to the City Council’s next Regular Meeting Agenda. The City Council agreed. MISCELLANEOUS Walgreen’s Parking Lot at 6930 Brooklyn Boulevard Councilmember Lawrence-Anderson stated she received a call from a resident with complaints about garbage in the Walgreen’s parking lot at 6930 Brooklyn Boulevard. She added the resident indicated that she spoke with the Walgreen’s manager who was dismissive. She noted the manager said a cleaning crew comes in the evening. Mr. Boganey agreed to alert the Code Enforcement staff and have them look into this situation. Metro Cities General Government and Transportation Committee Update Councilmember Ryan stated he attended Metro Cities General Government and Transportation Committee meeting in St. Paul that morning. He added he plans to attend the last of 3 Policy Committee meetings on Wednesday, related to housing and economic development. He agreed to provide additional information to the City Council. 09/09/19 -2- DRAFT Introduction of Student Councilmember Butler introduced her niece, Avianna, who was in the audience for a school assignment. BP Gas Station Sign at 6044 Brooklyn Boulevard Councilmember Graves stated the owner of the BP Gas Station at 6044 Brooklyn Boulevard had requested a copy of the City’s Sign Ordinance. She added BP Corporation is penalizing local BP gas station for not having the company logo on their awning, which is prohibited in the Sign Ordinance. Mr. Boganey agreed to provide a copy of the Sign Ordinance and deliver it to BP directly. Mental Health Services Mr. Boganey stated he has not had an opportunity to provide information to the general public regarding mental health services in the community. Deputy City Manager Reggie Edwards stated he reached out to a local mental health organization about resources and services available to local residents. Councilmember Graves stated mental health information should be included in the Health Fair. Joint Meeting with School Board Mr. Boganey stated the last City Council meeting was attended by School Board Member John Solomon, who spoke at the Public Open Forum and expressed an interest in a joint meeting between the School Board and the City Council. He added City Staff have a potential date for this meeting of Monday November 4, 2019. He noted it is suggested that the School Board Chair, School Superintendent and City Manager meet in advance to develop an agenda. He requested the City Council’s feedback and comments. It was the majority Consensus of the City Council to hold a joint School Board/City Council meeting on November 4, 2019 at 6:00 p.m. DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS Mr. Boganey stated the Work Session Agenda Item 1 related to 1601 James Circle Development Update will be tabled to the next Work Session. MAYOR AND CITY COUNCIL OFFICE DISCUSSION Mayor Elliott stated an office at City Hall for use by the Mayor and City Council was established in February 2019. He added he has discussed with Mr. Boganey that he needs to have space that he can use as a working office. He noted Mr. Boganey agreed to make the Palmer Lake Room available for the City Council to use as necessary. He requested the City Council’s comments and feedback. 09/09/19 -3- DRAFT Councilmember Lawrence-Anderson stated she does not think it is necessary for the Mayor to have a private office. She added the approval in February 2019 was for an office to be shared by the Mayor and City Council. Councilmember Butler stated she does not see a problem as long as it is not a budgetary issue, there is space available, and does not interfere with the operations of City Staff. Councilmember Lawrence-Anderson stated there is limited space available for City Staff at City Hall, and the City Council has already taken over a room for private session. She added an additional office space would be a budgetary issue as expenses would be incurred related to desks, supplies, and computers. She noted there is currently a conference table in the Palmer Lake Room. Mr. Boganey stated the original conversation was based on the idea that City Councilmembers would use the office when they need to schedule meetings with people. He added the Palmer Lake Room would be suitable for that purpose, but it would continue to be used as a conference room and would not be converted to an office. Councilmember Ryan stated a resolution was passed by the City Council on February 25, 2019 establishing a City Council joint office. He added he considered using the office a few times a week, and Councilmembers could share the space and coordinate hours around each other. Mayor Elliott stated he has found that his role demands that he spend more time at City Hall, and he does not have a private office at home. He added this is a necessary request. Councilmember Graves asked for clarification regarding Mayor Elliott’s specific request. Mayor Elliott stated his request is that he would like to use the City Council office exclusively and the City Council can use the Palmer Lake Room. He added the City Council does not use the office, and he uses it regularly as a working office. He noted he reviews and signs documents, maintains files, and makes phone calls to residents who have phoned him. Councilmember Graves asked if Mayor Elliott stores information and files in the office. She added she can see the helpfulness of having a more organized system. She expressed concern that the City Council should be meeting with residents out in the community. She noted, however, she does not have a problem with the request. Councilmember Graves stated she would be interested in storing files in the City Council office if there is extra storage space and the City Council is amenable. Councilmember Lawrence-Anderson stated Mayor Elliott stated that he uses the office to make phone calls to residents. She added the City Council approved the purchase of a cell phone for the Mayor. She asked why the Mayor needs a private office if he has a cell phone, purchased by the City. 09/09/19 -4- DRAFT Councilmember Lawrence-Anderson stated no other previous Mayor had made this request. She added any community engagement should be done out in the community, supporting local restaurants, and meeting people where they are. She expressed her opposition to the request. Councilmember Ryan stated it would be unfortunate, given space limitations at City Hall, to take over a conference space. He added the number of people working in City Hall had increased dramatically. He noted the Mayor can still use the office space allocated to the Mayor and City Council, and the Councilmembers can have a schedule for sharing the office, rather than setting aside more space. Mayor Elliott asked whether a filing system could be added to the Palmer Lake Room. Mayor Elliott stated the consensus seems to designate the current office for the Mayor’s use, but Councilmembers Ryan and Graves would use it. Councilmember Ryan stated the City Council voted on February 25, 2019, to designate an office at City Hall for City Council use. He added Mayor Elliott feels that he will use the office more than the rest of the City Council. He added he feels that this is fine, and if a City Councilmembers needs to share the space, they can contact Mayor Elliott and request a date and time. Mr. Boganey stated there seems to be a consensus that the City Council office at City Hall should be designated as the Mayor’s Office with the understanding that other City Councilmembers may use it as requested. Mayor Elliott stated his original intent was for the City Council to use the Palmer Lake Room, without disrupting City Staff. Councilmember Lawrence-Anderson stated files that stored in the Palmer Lake Room would not be secure. Councilmember Graves stated she would like to have a filing cabinet, and it could be locked. Mr. Boganey stated all the rooms and offices at City Hall have the same level of security. He added locks could be added to a filing cabinet in a conference room. Councilmember Ryan stated it is not necessary to store files in the Palmer Lake Room, as there is a City Council office where they can be stored. He added Mayor Elliott uses the office more than the other City Councilmembers. He noted there are other spaces where the City Staff can arrange meetings. He reiterated that additional space does not need to be dedicated, and the City Council office can be shared. Councilmember Butler stated if there is no burden to City Staff, and this is not a financial or budgetary issue. She added what has been done in the past is irrelevant. Mr. Boganey stated it would not be a burden to City Staff if a City Councilmember should occasionally schedule the Palmer Lake Room for use. He added it would be a concern if the 09/09/19 -5- DRAFT Palmer Lake Room were to be turned into an office. He noted the All-American Room might be a better fit as long as it remains a conference room. It was the majority Consensus of the City Council to designate the City Council Office as the Mayor’s Office and use the Palmer Lake Conference Room to store files and for additional use by the City Council as needed. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Mayor Elliott closed the Study Session at 6:42 p.m. 09/09/19 -1- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION SEPTEMBER 9, 2019 CITY HALL – COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Mike Elliott at 6:45 p.m. ROLL CALL Mayor Mike Elliott and Councilmembers Marquita Butler, April Graves, Kris Lawrence- Anderson, and Dan Ryan. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Director of Fiscal & Support Services Nate Reinhardt, Director of Public Works Doran Cote, Business and Workforce Development Coordinator Brett Angell, Police Chief Tim Gannon, Deputy Director of Building and Community Standards Jesse Anderson, City Attorney Troy Gilchrist, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. Mayor Mike Elliott opened the meeting for Informal Open Forum. Harlan Daudt, 6000 York Avenue, stated he has lived in Brooklyn Center for 40 years and was a Minneapolis city bus driver for 37 years. He expressed concern that the proposed apartments in Brooklyn Center would become run down and then have to be remodeled. He added he does not support putting more apartments in Brooklyn Center. He noted the City wants to be vibrant and attractive, but what is needed is more retail stores. He asked whether there are any plans for a big store. Mr. Daudt stated he lives near the transit center, and on summer nights there are people at the transit center and a lot of trash and garbage, despite “no littering” signs. Councilmember Graves asked whether Mr. Daudt believes that the people at the transit center live in apartments in Brooklyn Center. Mr. Daudt stated he does not know. Mr. Daudt stated he would like to see single-family homes in the Overlay District, that are affordable, that families can own. Councilmember Lawrence-Anderson stated she hopes Mr. Daudt will attend the Opportunity Site development review meeting on September 19, 2019, at the library. Mr. Daudt stated he attended 3 of the workshops. 09/09/19 -2- DRAFT Reverend Richard Zeck, Pastor at Brooklyn United Methodist Church, expressed his support of the autistic community in Brooklyn Center after the recent shooting involving an autistic person. He added he is a parent of an autistic child. He noted the incident had caused fear in the local autistic community. Pastor Zeck stated he has been in contact with Police Chief Tim Gannon regarding police response to potential mental health crises. He added Chief Gannon has been very helpful and accommodating. He urged the City Council to consider ways to help officers by providing mental health education and resources, including a vitals app that provides valuable information about autistic individuals to police officers. He noted families of people with autism and police officers should work together to recognize and understand autism. Pastor Zeck stated he has also received return phone calls from the City Manager and Mayor of Brooklyn Center. Councilmember Ryan thanked Pastor Zeck for educating and informing the City Council. He added the City of Brooklyn Center is dedicated to ensuring the safety of people with autism. City Manager Curt Boganey thanked Pastor Zeck for coming to the meeting and addressing the City Council on this issue. He asked whether there are statistics regarding the size of Brooklyn Center’s autistic community. Pastor Zeck stated there are at least 15 autistic students at each school in Brooklyn Center. Mr. Boganey stated City Staff is investigating the potential use of the vitals app. Mayor Elliott agreed, adding the vitals app has a training component that comes with it. Councilmember Butler stated an autism center recently was approved by the City Council. She asked whether they are involved in this discussion. She thanked Pastor Zeck for providing information and educating the City Council. Mr. Boganey confirmed that the autism center is open. Councilmember Graves moved, and Councilmember Ryan seconded to close the Informal Open Forum at 7:06 p.m. Motion passed unanimously. 2. INVOCATION Mayor Elliott gave an invocation related to a tragic incident on August 31, 2019, that took the life of Kobe Edgar Dimock-Heisler, a Brooklyn Center resident. He expressed the sincere sadness felt by the entire community at Kobe’s death, as well as support and sympathy for Kobe’s family and friends. Mayor Elliott stated the City is committed to ensuring a complete and thorough investigation by Minnesota Department of Justice Bureau of Criminal Apprehension (BCA) investigation. He added the four police officers that were involved are on standard administrative leave. 09/09/19 -3- DRAFT Mayor Elliott stated he attended Kobe’s funeral with Councilmember Ryan, which was held in Minneapolis. He added it was a beautiful event attended by many Brooklyn Center residents. He noted City Staff and the City Council would continue to update the community and move forward, staying connected with Kobe’s family and friends. Mayor Elliott stated the City Council holds Kobe’s family and friends, as well as the officers involved, ensuring a space for the community to come together as one in grief and sympathy. 3. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Mike Elliott at 7:10 p.m. 4. ROLL CALL Mayor Mike Elliott and Councilmembers Marquita Butler, April Graves, Kris Lawrence- Anderson, and Dan Ryan. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Director of Fiscal & Support Services Nate Reinhardt, Director of Public Works Doran Cote, Business and Workforce Development Coordinator Brett Angell, Police Chief Tim Gannon, Deputy Director of Building and Community Standards Jesse Anderson, City Attorney Troy Gilchrist, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. 5. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Ryan moved, and Councilmember Lawrence-Anderson seconded to approve the Agenda and Consent Agenda, as amended, and the following consent items were approved: 6a. APPROVAL OF MINUTES 1. August 26, 2019 – Study Session 2. August 26, 2019 – Regular Session 3. August 26, 2019 – Work Session 6b. LICENSES MECHANICAL Airtech Thermax 4918 W. 35 th Street St. Louis Park MN 55416 Larson Plumbing, Inc. 3095 162 nd Lane NW Andover MN 55304 Murray Plumbing 18120 Zane St NW Elk River 55330 09/09/19 -4- DRAFT RightMark LLC 2534 Eastwood Ave SE Buffalo MN 55313 SIGN HANGERS LICENSE Boo Doo Signs 29021 Feldspar St NW Princeton 5537 RENTAL INITIAL (TYPE IV – one-year license) 6029 Bryant Avenue N Stephen Yeboah 4207 Lakeside Avenue #234 Cynthia Patrick RENEWAL (TYPE IV – one-year license) 3601 47 th Avenue N Halverson & Blaiser Group LTD Ryan Creek Manor (met mitigation plan) 6614 Bryant Avenue N Yi Kin/Khai Hong Lim Properties 5432 Dupont Avenue N Xiangming Guan 5025 Ewing Avenue N Julie Kazmierkoski 6812 Zenith Avenue N Elizabeth Parades Rosario (did not meet Mitigation plan missing CPTED) RENEWAL (TYPE III – one-year license) 5313 62 nd Avenue N Chao Vang & Doua Vang 2824 67 th Lane Molly Collins Stuhr (did not meet mitigation Plan missing CPTED) 1308 68 th Lane N Wagner Properties Rentals LLC – (did not Meet mitigation plan missing CPTED) 5550 France Avenue N Belinda Gonzalez 5618 Hillview Road Nita Morlock 7243 Riverdale Road IH2 Property RENEWAL (TYPE II – two-year license) 2841 67 th Lane Brooke Berner 6018 Admiral Place Lutheran Social Services of MN 5707 Emerson Avenue N Lois Frost/The Recovery Home 2325 Ericon Drive Ross Herman RENEWAL (TYPE I – three-year license) 6331 Indiana Avenue N IH2 Property (met mitigation plan) 4201 Lakeside Avenue #215 Donna Kabanuk 3318 Mumford Road William W. Coleman 5655 Northport Drive Cindy & Raymond Scherbing 5842 Washburn Avenue N Daniel Pryde 09/09/19 -5- DRAFT 6c. RESOLUTION NO. 2019-115 APPROVING CHANGE ORDER NOS. 9-18, IMPROVEMENT PROJECT NO. 2018-05, BROOKLYN BOULEVARD CORRIDOR PROJECT PHASE 1 6d. RESOLUTION NO. 2019-116 AMENDING THE CITY OF BROOKLYN CENTER FEE SCHEDULE RELATING TO LIQUOR LICENSE VIOLATIONS Motion passed unanimously. 7. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a. RESOLUTION ACKNOWLEDGING SERVICE OF SERGEANT CORRINE BECKER (TABLED) Before the meeting, this item was removed from the agenda and added to the City Council’s next Regular Meeting Agenda. 8. PUBLIC HEARINGS 8a. ORDINANCE NO. 2019-08 AMENDING CHAPTER 7 SECTION 7.10 OF CITY CHARTER Deputy City Manager Reggie Edwards reviewed an Ordinance amendment related to the types of methods of payment that can be used for City transactions. He added the Ordinance currently refers to “checks.” City Staff is requesting that definition be broadened since there are many other methods of payment that are used. He requested that “checks” be replaced with “disbursement or payment.” He noted that the resolution in the packet is incorrect and provided amended copies for the City Council’s review. Councilmember Butler moved, and Councilmember Ryan seconded to open the Public Hearing. Motion passed unanimously. No one appeared to address this item. Councilmember Graves moved, and Councilmember Butler seconded to close the Public Hearing. Motion passed unanimously. City Attorney Troy Gilchrist stated as a reminder, an Ordinance amending the City Charter requires a unanimous City Council vote. Councilmember Ryan moved, and Councilmember Butler seconded to adopt ORDINANCE NO. 2019-08 Amending Chapter 7 Section 7.10 of the Brooklyn Center City Charter. 09/09/19 -6- DRAFT Motion passed unanimously. Councilmember Graves moved and Councilmember Butler seconded to adopt RESOLUTION NO. 2019-118 Allowing for a Summary Publication of Ordinance No. 2019-08. Motion passed unanimously. 8b. RESOLUTION NO. 2019-118 CERTIFYING SPECIAL ASSESSMENTS FOR DELINQUENT PUBLIC UTILITY SERVICE ACCOUNTS TO THE HENNEPIN COUNTY PROPERTY TAX ROLLS Finance Director Nate Reinhardt reviewed Special Assessments for delinquent public utility payments, for which a Public Hearing is required. He stated a letter is sent to residents who have not paid their utility bill, notifying them that the account is past due, and the amount will be certified against property taxes if not paid. He added no formal appeals had been made to City Staff related to current Special Assessments. He noted City Staff would review individual cases and present a report for the City Council’s review. Councilmember Graves moved, and Councilmember Ryan seconded to open the Public Hearing. Motion passed unanimously. No one appeared to address this item. Councilmember Graves moved, and Councilmember Butler seconded to close the Public Hearing. Motion passed unanimously. Councilmember Graves asked whether the percentage of delinquent accounts is consistent with other cities. Mr. Reinhardt stated Brooklyn Center certifies approximately 7% annually, which is a little higher than most cities. Councilmember Graves asked whether there has been a further discussion related to thresholds. Mr. Reinhardt stated the City’s current policy is to certify anything over $30, and there has been discussion about making changes to that policy. He added the plan is to wait until after this process is complete and then raise the household threshold to $150 and pushing the action to the end of the year. Councilmember Butler moved, and Councilmember Lawrence-Anderson seconded to adopt RESOLUTION NO. 2019-118 Certifying Special Assessments for Delinquent Public Utility Service Accounts to the Hennepin County Property Tax Rolls. Motion passed unanimously. 9. PLANNING COMMISSION ITEMS -None. 09/09/19 -7- DRAFT 10. COUNCIL CONSIDERATION ITEMS 10a. ORDINANCE NO. 2019-10 AMENDING CHAPTER 12 OF THE CITY CODE ADOPTING THE INTERNATIONAL PROPERTY MAINTENANCE CODE Deputy Community Development Director Jesse Anderson reviewed a proposed Ordinance amendment adopting the International Property Maintenance Code (IPMC). He added this issue was reviewed by the Housing Commission, who have recommended City Council approval. He noted the City of Brooklyn Center currently uses an in-house, self-written policy, and the IPMC, adopted by many other cities, is a uniform standardized code for maintenance. Mr. Anderson stated some sections in Chapter 12 would be replaced with IPMC sections, but no changes are proposed to what is currently being enforced. He added City Staff recommends City Council approval of the 1 st Reading of Amendments to Chapter 12, adopting the International Property Maintenance Code (IPMC), and setting a date for the second reading and public hearing. Mayor Elliott asked whether there are any concerns about using the IPMC. Mr. Anderson stated there are no changes to what is currently used, except to provide more specific and thorough language regarding what is enforced. Mr. Boganey stated adoption of the IPMC makes enforcement easier as the language is more detailed and leaves little room for misinterpretation. He added Brooklyn Center was one of the first metro area cities to adopt its Property Maintenance Code, which was very forward-thinking. Mayor Elliott asked whether Section 4, Unsafe Structures and Equipment, would apply to a single- family home. Mr. Anderson stated that section is related to accessory buildings that have not been approved for occupancy. He added, for an owner-occupied home, the Code is not restrictive in terms of occupancy. Leo Polowski stated he had been a resident of Brooklyn Center since 1953. He asked whether the IPMC is used world-wide since it is called the “International” code. Mr. Anderson stated the Code is written to be adopted worldwide, but individual municipalities can call it whatever they want. He added the International Code Council, who publishes the document, is an agency, and the Code is not an international code. Councilmember Graves moved, and Councilmember Ryan seconded to adopt ORDINANCE NO. 2019-10 Amending Chapter 12 of the City Code Adopting the International Property Maintenance Code and Setting a Public Hearing and Second Reading for October 14, 2019. Motion passed unanimously. Mr. Gilchrist stated the City Clerk has indicated that the certain section numbers are duplicated and will be amended. 09/09/19 -8- DRAFT Councilmember Lawrence-Anderson requested the resident’s name and address for the record. Mr. Polowski stated he lives at 7136 Logan Avenue N. 10b. ORDINANCE NO. 2019-11 AMENDING CHAPTER 11 OF CITY CODE OF ORDINANCE RELATED TO LIQUOR PENALTIES Mr. Edwards reviewed an Ordinance amending Chapter 11 of the City Code related to liquor penalties. He added the amendment, drafted by the City Attorney, establishes a uniform method of imposing penalties for sales of liquor to people under 21 years of age. He noted the Ordinance amendment permits the fee schedule to be applied. Councilmember Graves moved, and Councilmember Lawrence-Anderson seconded to adopt ORDINANCE NO. 2019-11 Amending Chapter 11 of the City Code of Ordinances Relating to Liquor Penalties and Approve the First Reading and set the Second Reading and Public Hearing for October 14, 2019. Motion passed unanimously. 11. COUNCIL REPORT Councilmember Ryan reported on his attendance at the following and provided information on the following upcoming events: • August 29, 2019 – attended an Opportunity Site Planning Session involving the Planning Commission, City Council, volunteer organizations and the developer • September 4, 2019 – Joint City Council/Finance Commission Budget Work Session • September 7, 2019 – participated 3 rd session of City Council retreat • September 8, 2019 – attended memorial service for Kobe Heisler. He added his thoughts and prayers go out to Kobe’s family. • September 9, 2019 – meeting with Metro Cities regarding legislative policies related to general government, local government, and transportation • September 11, 2019 – will attend a Metro Cities meeting regarding economic development and housing Councilmember Lawrence-Anderson reported on her attendance at the following and provided information on the following upcoming events: • August 29, 2019 – attended an Opportunity Site Planning Session involving the Planning Commission, City Council, volunteer organizations and the developer • September 7, 2019 – participated in 3 rd session of City Council retreat • September 9, 2019 – meeting with Senator Chris Eaton regarding an upcoming legislative bill related to eye and tissue donation • September 19, 2019 – will attend Opportunity Site meeting at the library at 6:00 p.m. with the developer to get citizen input and comments Councilmember Lawrence-Anderson stated she might not be able to attend the next City Council meeting due to a family medical situation in Alaska. 09/09/19 -9- DRAFT Councilmember Graves reported on her attendance at the following and provided information on the following upcoming events: • Last week of August 2019 – attended a series of events with Representative Ilhan Omar hosted by the Minneapolis Urban League, including a panel discussion regarding ICE; a panel discussion related to black businesses and black entrepreneurship; a tour of the Hennepin County Juvenile Detention Center; and a panel discussion on juvenile diversion. Members of the Congressional Black Caucus were in town that week. She stated the rate of incarcerated youth had decreased significantly, but there are still disparities. She added she appreciated the diversity of the subject matter and the emphasis on access to arts and ways of expression. • August 31, 2019 – attended Keith Ellison’s annual barbecue at Minnehaha Falls • September 4, 2019 – Joint City Council/Finance Commission Budget Work Session • September 5-6, 2019 – attended Kente Circle Training Institute’s “Embracing Racial Consciousness” conference at Earle Brown Heritage Center. Panelists included local elected officials, including Minneapolis City Councilmember Andrea Jenkins and Hennepin County Commissioner Angela Conley. • September 7, 2019 – participated in 3 rd session of City Council retreat Councilmember Butler reported on her attendance at the following and provided information on the following upcoming events: • September 4, 2019 – Joint City Council/Finance Commission Budget Work Session • September 6, 2019 – met with a resident, Mr. Parker, regarding an idea that he would like to present to the City Council • September 7, 2019 – participated in 3 rd session of City Council retreat Mayor Elliott reported on his attendance at the following and provided information on the following upcoming events: • August 10, 2019 – attended Evo Fest. • Ongoing – attendance at Highway 252 community meetings, as well as meetings on the Blue Line Light Rail • September 8, 2019 – attended memorial service for Kobe Heisler 12. ADJOURNMENT Councilmember Graves moved, and Councilmember Ryan seconded adjournment of the City Council meeting at 8:08 p.m. Motion passed unanimously. 09/09/19 -1- DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION SEPTEMBER 9, 2019 CITY HALL – COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Mike Elliott at 8:30 p.m. ROLL CALL Mayor/President Mike Elliott and Councilmembers/Commissioners Marquita Butler, April Graves, Kris Lawrence-Anderson, and Dan Ryan. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Director of Public Works Doran Cote, City Attorney Troy Gilchrist, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. LOCAL WATER SUPPLY PLAN Public Works Director Doran Cote reviewed changes and updates to the City’s water supply plan. He added there had been a downward trend in water use, and the base is being well managed as a community. Mr. Cote stated the Minnesota Department of Natural Resources has been looking at demand, supply, and treatment capacity. He added Brooklyn Center has its treatment facility, three elevated towers, and one reservoir, as well as nine 300-foot deep wells, and can produce up to 10 million gallons per day. Mayor/President Elliott stated, concerning water chemistry, Brooklyn Center’s water chlorine level was 22 million grains per gallon. He added he did a test at home and came up with 20-25 million grains per gallon. Mr. Cote stated Brooklyn Center’s water chemistry is estimated at 20- 24 million grains per gallon. He added many residents want to ensure that their water softener is set appropriately. Mayor/President Elliott asked how many wells Brooklyn Park has and whether we are drawing from the same source. Mr. Cote stated he thinks Brooklyn Park has 15 wells. He confirmed that both cities use the Jordan aquafer, which is replenished naturally through groundwater. Mr. Cote stated Brooklyn Center’s wells are placed far enough apart that they do not impact each other or cause problems when they are running. Mr. Cote stated the City’s emergency preparedness procedures include an emergency contact list, water systems GIS mapping, and emergency water interconnect with Brooklyn Park. 09/09/19 -2- DRAFT Mr. Cote stated the goal of the City’s water conservation plan is to document and address the amount of water that is unaccounted for. He added this number had significantly reduced in recent years. He noted an ongoing educational component of the City’s newsletter is directed at continued water waste reduction. Councilmember/Commissioner Graves stated she serves on the Metropolitan Council’s Land Use Advisory Committee. She added these issues would be reviewed at an upcoming joint meeting with the Water Supply Committee. She noted the top water users are consuming 6.97% of the total amount of water usage. Councilmember/Commissioner Graves stated one waste component that both residents and commercial uses can address is automatic sprinkler systems that turn on when it is raining. She added a City Ordinance addresses water bans. She asked if that is enforced. Mr. Cote confirmed that City Staff enforces the water bans and residents can report violations to the Public Works Department. He added City facilities have controlled irrigation systems and comply with the City’s water bans. Councilmember/Commissioner Graves stated she would provide a report for the City Council regarding the Metropolitan Council’s water supply meeting. Councilmember/Commissioner Ryan stated many nearby communities buy their water supply from the City of Minneapolis. He added the City of Brooklyn Center has the second-lowest water costs compared to peer group cities, and infrastructure repair and replacement have been completed as streets are reconstructed. He noted the right decision was made not to purchase water from Minneapolis. ADJOURNMENT Councilmember/Commissioner Lawrence-Anderson moved, and Councilmember/Commissioner Ryan seconded adjournment of the City Council/Economic Development Authority Work Session at 8:55 p.m. Motion passed unanimously. COU N C IL ITEM MEMOR ANDUM DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Alix Bentrud, Deputy C ity C lerk S UBJ EC T:Approval of Licens es Requested Council Action: - M otion to approve licenses as presented. Background: T he following bus inesses/pers ons have applied for C ity licens es as noted. Eac h busines s /person has fulfilled the requirements of the C ity O rdinanc e governing respec tive lic enses, submitted appropriate applic ations , and paid proper fees . Applicants for rental dwelling licenses are in compliance with C hapter 12 of the City Code of O rdinances, unless comments are noted below the property address on the attached rental report. O FF-S A L E 3.2 B EER L I C EN S E C as ey' G eneral S tore #3823 2101 F reeway Blvd M EC H A N I C A L L I C EN S ES Air C omfort Htg & A/C 19170 Jas per S t NW Anoka, 55303 Appliance C onnections Inc. 12850 C hestnut Blvd. S hakopee, 55379 Bettin Inc. dba Ecowater 3208 F irst S treet S Waite P ark, 56387 Neil Heating & A/C Inc .P O Box 29292 Brooklyn C enter 55429 W J W C ompany dba Twin C ity Heating & Air 10600 Univers ity Ave NW C oon R apids , 55448 S trategic Priorities and Values: S afe, S ecure, S table C ommunity AT TAC HME N T S: Desc ription Upload Date Type R ental C riteria 5/22/2019 Bac kup Material 9-23-19 R entals 9/18/2019 Bac kup Material Page 2 of 2 b.Police Service Calls. Police call rates will be based on the average number of valid police calls per unit per year. Police incidences for purposes of determining licensing categories shall include disorderly activities and nuisances as defined in Section 12-911, and events categorized as Part I crimes in the Uniform Crime Reporting System including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. Calls will not be counted for purposes of determining licensing categories where the victim and suspect are “Family or household members” as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (b) and where there is a report of “Domestic Abuse” as defined in the Domestic Abuse Act, Minnesota Statutes, Section 518B.01, Subd. 2 (a). License Category Number of Units Validated Calls for Disorderly Conduct Service & Part I Crimes (Calls Per Unit/Year) No Category Impact 1-2 0-1 3-4 units 0-0.25 5 or more units 0-0.35 Decrease 1 Category 1-2 Greater than 1 but not more than 3 3-4 units Greater than 0.25 but not more than 1 5 or more units Greater than 0.35 but not more than 0.50 Decrease 2 Categories 1-2 Greater than 3 3-4 units Greater than 1 5 or more units Greater than 0.50 Property Code and Nuisance Violations Criteria License Category (Based on Property Code Only) Number of Units Property Code Violations per Inspected Unit Type I – 3 Year 1-2 units 0-2 3+ units 0-0.75 Type II – 2 Year 1-2 units Greater than 2 but not more than 5 3+ units Greater than 0.75 but not more than 1.5 Type III – 1 Year 1-2 units Greater than 5 but not more than 9 3+ units Greater than 1.5 but not more than 3 Type IV – 6 Months 1-2 units Greater than 9 3+ units Greater than 3 Pr o p e r t y   A d d r e s s Dw e l l i n g Ty p e Re n e w a l or   I n i t i a l Ow n e r Pr o p e r t y Co d e Vi o l a t i o n s Li c e n s e Ty p e Po l i c e C F S   * Final License Type **Previous License Type *** 54 1 6   F r e m o n t S i n g l e I n i t i a l L u i s a   N a r a e z 7 II I N/ A III 63 2 5   X e r x e s   A v e   N S i n g l e I n i t i a l Li n u s   A m a j u o y i   /   A s s o c i a t e d   T e n d e r   Ca r e   L L C 8 I I I N / A I I I 55 1 9 ‐ 2 3   L y n d a l e   A v e   N 2   F a m i l y R e n e w a l D r a g o n   P r o p e r t i e s   M g t / B r a d   Hi l d r e t h 1 0 I V 0 I V I 52 0 7   X e r x e s   A v e   N Mu l t i     1   B l d g 12   U n i t Re n e w a l D e a n   B o n a 7  0. 5 8   p e r   u n i t I0 I I 31 2 5   6 6 t h   A v e   N S i n g l e R e n e w a l D a n n y   V o 1 I 0 I I 59 3 7   A b b o t t   A v e   N S i n g l e R e n e w a l M a r k   C r o s t 3 I I 0 I I I 56 0 6   B r y a n t   A v e   N S i n g l e R e n e w a l MN S F   I I   W 1   L L C     Me t   M i t i g a t i o n   P l a n 16 I V 0 I V I V 68 0 0   B r y a n t   A v e   N S i n g l e R e n e w a l P e t e r   N g u y e n 9 I I I 0 I I I I I 11 1 2   E m e r s o n   L a   S i n g l e R e n e w a l Bo d h i   T r e e     ‐   M i s s i n g   C P T E D   I n s p e c t i o n   Fo l l o w   u p 5 I I 0 I V I V 72 1 2   H u m b o l d t   A v e   N S i n g l e R e n e w a l I H 2   P r o p e r t i e s   I l l i n o i s   L P 0 I 0 I I I 57 3 9   J a m e s   A v e   N S i n g l e R e n e w a l Do u g l a s   W a h l / R i f i v e   I n v e s t m e n t s   ‐   m e t   ac t i o n   p l a n 5I I 0 I I III 53 1 9   K n o x   A v e   n S i n g l e R e n e w a l D a n i e l   A l l e n   Y e s n e s 0 I 0 I I 42 0 7   L a k e s i d e   A v e   N   # 2 4 0 S i n g l e R e n e w a l T o m m y   C o n t e h 2 I 0 I II 55 4 1   M o r g a n   A v e   N S i n g l e R e n e w a l P a u l   Z h e n g   /   5 5 4 1   M o r g a n   A v e   L L C 2 I0 I I 32 1 6   P o e   R d S i n g l e R e n e w a l Ma t t   J u s t     ‐   me t   a c t i o n   p l a n 2I 0 I III 54 0 0   Q u e e n   A v e   N S I n g l e R e n e w a l P r o p s e r o u s   P r o p e r t y 1 I 0 I II *  C F S   =   C a l l s   F o r   S e r v i c e   f o r   R e n e w a l   L i c e n s e s   O n l y   ( I n i t i a l   L i ce n s e s   a r e   n o t   a p p l i c a b l e   t o   c a l l s   f o r   s e r v i c e   a n d   w i l l   b e   l i s t ed   N / A . ) **   L i c e n s e   T y p e   B e i n g   I s s u e d ** *   I n i t i a l   l i c e n s e s   w i l l   n o t   s h o w   a Al l   p r o p e r t i e s   a r e   c u r r e n t   o n   C i t y   u t i l i t i e s   a n d   p r o p e r t y   t a x e s Ty p e   1   =   3   Y e a r         T y p e   I I   =   2   Y e a r             T y p e   I I I   =   1   Y e a r Re n t a l   L i c e n s e s   f o r   C o u n c i l   A p p r o v a l   o n   S e p t e m b e r   2 3 ,   2 0 1 9 COU N C IL ITEM MEMOR ANDUM DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Doran C ote, P ublic Works Director F R O M:Andrew Hogg, Assistant C ity Engineer S UBJ EC T:R esolution Approving Local Water S upply P lan Requested Council Action: - M otion to approve the resolution approving the L ocal Water S upply P lan. Background: In acc o rd anc e with S tate S tatue, the C ity is required to update the Water S upply P lan every ten years. T he current update is the third generation of the C ity’s plan and build s on the original p lan ap p ro ved b y the C ity C ouncil in April 1996, which was updated in 2007. T he Water S upply P lan p ro vides a framework fo r water sup p ly management to protect water q uantity, outlines an imp lementation p lan for educatio n, s tudies , p ro grams and capital improvements, and meets S tate S tatutes 13.G 291. T he P lan helps water s uppliers prepare fo r d ro ughts and water emergencies, and s upports eligibility for fund ing reques ts to the Minnesota Department o f Health (MDH) for the Drinking Water R evolving F und. T he P lan allo ws water suppliers to s ubmit reques ts for new wells or expanded capac ity of existing wells , s implifies the develo p ment of county comprehensive water plans and waters hed plans , fulfills the c ontingenc y plan p ro visions required in the MDH wellhead p ro tec tion and s urfac e water p ro tec tion plans , fulfills the demand red uc tion requirements o f Minnes o ta S tatues , S ectio n 103G .291 s ubd. 3 and 4 and upon implementation, c ontributes to maintaining aquifer levels, red uc es potential well interference and water use conflicts , and reduc es the need to drill new wells or expand s ystem c apacity. T he updated Water S upply P lan has b een s ub mitted to the Minnes o ta Department o f Natural R esources (DNR ) Watershed and the Metro p o litan C ounc il for their review and approval. T he DNR has notified the C ity of their approval of the plan pending C ity C ounc il adoption. Budget Issues: T here are no budget is s ues to cons ider with this action. S trategic Priorities and Values: S afe, S ecure, S table C ommunity AT TAC HME N T S: Desc ription Upload Date Type R esolution 8/20/2019 C over Memo Loc al Water S upply P lan 8/20/2019 C over Memo Member introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION APPROVING LOCAL WATER SUPPLY PLAN WHEREAS, All public water suppliers in Minnesota that operate a public water distribution system, serve more than 1,000 people and/or all cities in the seven-county metropolitan area, must have a water supply plan approved by the Department of Natural Resources (DNR). In accordance with State Statue, the City must update the City’s Local Water Supply Plan every ten years; and WHEREAS, a Water Supply Plan that receives DNR approval fulfills a water supplier's statutory obligations under Minnesota Statute 13G.291; and WHEREAS, the updated Local Water Supply Plan has been submitted to the Minnesota Department of Natural Resources for their review and the Plan has been approved. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1) The Brooklyn Center Local Water Supply Plan is hereby approved. August 26, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 1 Local Water Supply Plan Third Generation for 2016-2018 Revised October 24, 2017 Formerly called Water Emergency & Water Conservation Plan 2 Cover photo by Molly Shodeen For more information on this Water Supply Plan Template, please contact the DNR Division of Ecological and Water Resources at (651) 259-5034 or (651) 259-5100. Copyright 2015 State of Minnesota, Department of Natural Resources This information is available in an alternative format upon request. Equal opportunity to participate in and benefit from programs of the Minnesota Department of Natural Resources is available to all individuals regardless of race, color, creed, religion, national origin, sex, marital status, public assistance status, age, sexual orientation, disability or activity on behalf of a local human rights commission. Discrimination inquiries should be sent to Minnesota DNR, 500 Lafayette Road, St. Paul, MN 55155-4049; or the Equal Opportunity Office, Department of the Interior, Washington, DC 20240. 3 Table of contents INTRODUCTION TO WATER SUPPLY PLANS (WSP) ............................................................. 6 Who needs to complete a Water Supply Plan ......................................................................... 6 Groundwater Management Areas (GWMA) ............................................................................ 6 Benefits of completing a WSP ................................................................................................ 6 WSP Approval Process .......................................................................................................... 7 PART 1. WATER SUPPLY SYSTEM DESCRIPTION AND EVALUATION ................................ 9 A. Analysis of Water Demand .............................................................................................. 9 B. Treatment and Storage Capacity ....................................................................................11 Treatment and storage capacity versus demand ........................................................................... 12 C. Water Sources ................................................................................................................12 Limits on Emergency Interconnections .......................................................................................... 13 D. Future Demand Projections – Key Metropolitan Council Benchmark ..............................13 Water Use Trends ........................................................................................................................... 13 Projection Method .......................................................................................................................... 16 E. Resource Sustainability ..................................................................................................16 Monitoring – Key DNR Benchmark ................................................................................................. 16 Water Level Data ............................................................................................................................ 17 Potential Water Supply Issues & Natural Resource Impacts – Key DNR & Metropolitan Council Benchmark ...................................................................................................................................... 18 Wellhead Protection (WHP) and Source Water Protection (SWP) Plans ....................................... 25 F. Capital Improvement Plan (CIP) .....................................................................................26 Adequacy of Water Supply System ................................................................................................. 26 Proposed Future Water Sources ..................................................................................................... 27 Water Source Alternatives - Key Metropolitan Council Benchmark .............................................. 27 PART 2. EMERGENCY PREPAREDNESS PROCEDURES .....................................................28 A. Emergency Response Plan ............................................................................................28 B. Operational Contingency Plan ........................................................................................29 C. Emergency Response Procedures .................................................................................29 4 Emergency Telephone List .............................................................................................................. 29 Current Water Sources and Service Area ....................................................................................... 29 Procedure for Augmenting Water Supplies .................................................................................... 30 Allocation and Demand Reduction Procedures .............................................................................. 30 Notification Procedures .................................................................................................................. 33 Enforcement ................................................................................................................................... 34 PART 3. WATER CONSERVATION PLAN ...............................................................................35 Progress since 2006 ..............................................................................................................35 A. Triggers for Allocation and Demand Reduction Actions ..................................................36 B. Conservation Objectives and Strategies – Key benchmark for DNR ...............................37 Objective 1: Reduce Unaccounted (Non-Revenue) Water loss to Less than 10% .......................... 37 Objective 2: Achieve Less than 75 Residential Gallons per Capita Demand (GPCD) ...................... 39 Objective 3: Achieve at least 1.5% annual reduction in non-residential per capita water use ...... 41 Objective 4: Achieve a Decreasing Trend in Total Per Capita Demand .......................................... 42 Objective 5: Reduce Ratio of Maximum day to the Average Day Demand to Less Than 2.6 ......... 42 Objective 6: Implement Demand Reduction Measures ................................................................. 42 Objective 7: Additional strategies to Reduce Water Use and Support Wellhead Protection Planning .......................................................................................................................................... 45 Objective 8: Tracking Success: How will you track or measure success through the next ten years? .............................................................................................................................................. 45 C. Regulation ......................................................................................................................46 D. Retrofitting Programs ......................................................................................................47 Retrofitting Programs ..................................................................................................................... 47 E. Education and Information Programs .............................................................................47 Proposed Education Programs ....................................................................................................... 48 PART 4. ITEMS FOR METROPOLITAN AREA COMMUNITIES ..............................................51 A. Water Demand Projections through 2040 .......................................................................51 B. Potential Water Supply Issues ........................................................................................51 5 C. Proposed Alternative Approaches to Meet Extended Water Demand Projections ...........51 D. Value-Added Water Supply Planning Efforts (Optional) ..................................................52 Source Water Protection Strategies ............................................................................................... 52 Technical assistance........................................................................................................................ 52 GLOSSARY ..............................................................................................................................53 Acronyms and Initialisms .......................................................................................................55 APPENDICES TO BE SUBMITTED BY THE WATER SUPPLIER ............................................55 Appendix 1: Well records and maintenance summaries .......................................................55 Appendix 2: Water level monitoring plan ...............................................................................55 Appendix 3: Water level graphs for each water supply well ...................................................55 Appendix 4: Capital Improvement Plan ..................................................................................55 Appendix 5: Emergency Telephone List ...............................................................................55 Appendix 6: Cooperative Agreements for Emergency Services ............................................55 Appendix 7: Municipal Critical Water Deficiency Ordinance ...................................................55 Appendix 8: Graph of Ten Years of Annual Per Capita Water Demand for Each Customer Category ................................................................................................................................55 Appendix 9: Water Rate Structure ........................................................................................55 Appendix 10: Ordinances or Regulations Related to Water Use ............................................55 Appendix 11: Implementation Checklist ................................................................................55 Appendix 12: Sources of Information for Table 10 ................................................................55 6 DEPARTMENT OF NATURAL RESOURCES – DIVISION OF ECOLOGICAL AND WATER RESOURCES AND METROPOLITAN COUNCIL INTRODUCTION TO WATER SUPPLY PLANS (WSP) Who needs to complete a Water Supply Plan Public water suppliers serving more than 1,000 people, large private water suppliers in designated Groundwater Management Areas, and all water suppliers in the Twin Cities metropolitan area are required to prepare and submit a water supply plan. The goal of the WSP is to help water suppliers: 1) implement long term water sustainability and conservation measures; and 2) develop critical emergency preparedness measures. Your community needs to know what measures will be implemented in case of a water crisis. A lot of emergencies can be avoided or mitigated if long term sustainability measures are implemented. Groundwater Management Areas (GWMA) The DNR has designated three areas of the state as Groundwater Management Areas (GWMAs) to focus groundwater management efforts in specific geographies where there is an added risk of overuse or water quality degradation. A plan directing the DNRs actions within each GWMA has been prepared. Although there are no specific additional requirements with respect to the water supply planning for communities within designated GWMAs, communities should be aware of the issues and actions planned if they are within the boundary of one of the GWMAs. The three GWMAs are the North and East Metro GWMA (Twin Cities Metro), the Bonanza Valley GWMA and the Straight River GWMA (near Park Rapids). Additional information and maps are included in the DNR Groundwater Management Areas webpage. Benefits of completing a WSP Completing a WSP using this template, fulfills a water supplier’s statutory obligations under M.S. M.S.103G.291 to complete a water supply plan. For water suppliers in the metropolitan area, the WSP will help local governmental units to fulfill their requirements under M.S. 473.859 to complete a local comprehensive plan. Additional benefits of completing WSP template:  The standardized format allows for quicker and easier review and approval  Help water suppliers prepare for droughts and water emergencies.  Create eligibility for funding requests to the Minnesota Department of Health (MDH) for the Drinking Water Revolving Fund.  Allow water suppliers to submit requests for new wells or expanded capacity of existing wells.  Simplify the development of county comprehensive water plans and watershed plans.  Fulfill the contingency plan provisions required in the MDH wellhead protection and surface water protection plans.  Fulfill the demand reduction requirements of Minnesota Statutes, section 103G.291 subd 3 and 4. 7  Upon implementation, contribute to maintaining aquifer levels, reducing potential well interference and water use conflicts, and reducing the need to drill new wells or expand system capacity.  Enable DNR to compile and analyze water use and conservation data to help guide decisions.  Conserve Minnesota’s water resources If your community needs assistance completing the Water Supply Plan, assistance is available from your area hydrologist or groundwater specialist, the MN Rural Waters Association circuit rider program, or in the metropolitan area from Metropolitan Council staff. Many private consultants are also available. WSP Approval Process 10 Basic Steps for completing a 10-Year Water Supply Plan 1. Download the DNR/Metropolitan Council Water Supply Plan Template from the DNR Water Supply Plan webpage. 2. Save the document with a file name with this naming convention: WSP_cityname_permitnumber_date.doc. 3. The template is a form that should be completed electronically. 4. Compile the required water use data (Part 1) and emergency procedures information (Part 2) 5. The Water Conservation section (Part 3) may need discussion with the water department, council, or planning commission, if your community does not already have an active water conservation program. 6. Communities in the seven-county Twin Cities metropolitan area should complete all the information discussed in Part 4. The Metropolitan Council has additional guidance information on their Water Supply webpage. All out-state water suppliers do not need to complete the content addressed in Part 4. 7. Use the Plan instructions and Checklist document from the DNR Water Supply Plan webpage to insure all data is complete and attachments are included. This will allow for a quicker approval process. 8. Plans should be submitted electronically using the MPARS website – no paper documents are required. 9. DNR hydrologist will review plans (in cooperation with Metropolitan Council in Metro area) and approve the plan or make recommendations. 10. Once approved, communities should complete a Certification of Adoption form, and send a copy to the DNR. 8 Complete Table 1 with information about the public water supply system covered by this WSP. Table 1. General information regarding this WSP Requested Information Description DNR Water Appropriation Permit Number(s) 1976-6396, 2004-3239,1963-0160 Ownership ☒ Public or ☐ Private Metropolitan Council Area ☒ Yes or ☐ No Hennepin County Street Address 6844 Shingle Creek Parkway City, State, Zip Brooklyn Center , MN 55430 Contact Person Name Michael Weber Title Public Utilities Supervisor Phone Number 763-585-7104 MDH Supplier Classification Municipal 9 PART 1. WATER SUPPLY SYSTEM DESCRIPTION AND EVALUATION The first step in any water supply analysis is to assess the current status of demand and availability. Information summarized in Part 1 can be used to develop Emergency Preparedness Procedures (Part 2) and the Water Conservation Plan (Part 3). This data is also needed to track progress for water efficiency measures. A. Analysis of Water Demand Complete Table 2 showing the past 10 years of water demand data.  Some of this information may be in your Wellhead Protection Plan.  If you do not have this information, do your best, call your engineer for assistance or if necessary leave blank. If your customer categories are different than the ones listed in Table 2, please describe the differences below: Water used for Water Supplier Services is included in Water Used for Non -Essential. 10 Table 2. Historic water demand (see definitions in the glossary after Part 4 of this template) Year Pop. Served Total Connections Residential Water Delivered (MG) C/I/I Water Delivered (MG) Water used for Non- essential Wholesale Deliveries (MG) Total Water Delivered (MG) Total Water Pumped (MG) Water Supplier Services * Percent Unmetered/ Unaccounted Average Daily Demand (MGD) Max. Daily Demand (MGD) Date of Max. Demand Residential Per Capita Demand (GPCD) Total per capita Demand (GPCD) 2005 27432 8935 879 215 15 1109 1241 27462 --- 10.6 3.4 8.3 7/8/2005 87.8 123.9 2006 27234 8904 946 68 24 1207 1317 27264 --- 7.1 3.6 8.9 7/20/2006 95.2 132.5 2007 27194 8993 982 66 27 1267 1317 27224 --- 2 3.6 8.5 7/28/2007 98.9 132.7 2008 27282 8986 1006.13 187.12 59.14 1252.39 1295.80 27312 --- 4 3.6 7.2 7/6/2008 101.0 130.1 2009 27499 8986 959.599 261.34 8.2 1229.25 1362.77 27529 --- 10 3.7 7.8 6/2/2009 95.6 135.8 2010 30140 8960 847.513 230.25 21.10 1098.67 1165.28 30170 --- 6 3.2 5.8 5/28/2010 77.0 105.9 2011 30409 8887 758.88 210.91 36.72 1006.61 1072.57 30439 --- 6 2.9 5.7 7/10/2011 68.4 96.6 2012 30718 8896 812.22 249.12 5.8 1067.19 1166.55 30748 --- 8 3.2 7.6 8/6/2012 72.4 104.0 2013 30786 8897 753.46 237.12 16.3 1006.96 1095.14 30816 --- 8 3.0 6.4 8/26/2013 67.1 97.5 2014 30740 8885 704.96 207.94 13.8 912.98 1029.25 30770 --- 11 2.8 5.7 8/9/2014 62.8 91.7 2015 30761 8929 677.94 235.85 41.0 972.79 1020.13 30791 --- 5 2.8 4.9 8/3/2015 60.4 90.9 Avg. 2010- 2015 30592 8909 759.16 228.53 22.5 1010.87 1091.49 30622 --- 7 3.0 6.0 68.0 97.8 MG – Million Gallons MGD – Million Gallons per Day GPCD – Gallons per Capita per Day *Water used for Water Supplier Services is included in Water Used for Non-Essential. See Glossary for definitions. A list of Acronyms and Initialisms can be found after the Glossary. 11 Complete Table 3 by listing the top 10 water users by volume, from largest to smallest. For each user, include information about the category of use (residential, commercial, industrial, institutional, or wholesale), the amount of water used in gallons per year, the percent of total water delivered, and the status of water conservation measures. Table 3. Large volume users Customer Use Category (Residential, Industrial, Commercial, Institutional, Wholesale) Amount Used (Gallons per Year) Percent of Total Annual Water Delivered Implementing Water Conservation Measures? (Yes/No/Unknown) 1. EARLE BROWN FARM APTS. RESIDENTIAL 10,837 1.11% NO 2. THE PINES NORTH LLC. RESIDENTIAL 10,329 1.06% NO 3. MEDTRONIC COMMERCIAL 8,310 .85% NO 4. 2200 FREEWAY PROPERTY COMMERCIAL 7,703 .79% NO 5. THE CREST APARTMENTS RESIDENTIAL 5,752 .58% NO 6. EMBASSY SUITES COMMERCIAL 5,212 .53% NO 7. BEACH CONDO RESIDENTIAL 5,138 .53% NO 8. MTC COMMERCIAL 4,888 .50% NO 9. SARAH HOSPITALITY COMMERCIAL 4,582 .47% NO 10. MEDTRONIC COMMERCIAL 4,382 .45% NO B. Treatment and Storage Capacity Complete Table 4 with a description of where water is treated, the year treatment facilities were constructed, water treatment capacity, the treatment methods (i.e. chemical addition, reverse osmosis, coagulation, sedimentation, etc.) and treatment types used (i.e. fluoridation, softening, chlorination, Fe/MN removal, coagulation, etc.). Also describe the annual amount and method of disposal of treatment residuals. Add rows to the table as needed. Table 4. Water treatment capacity and treatment processes Treatment Site ID (Plant Name or Well ID) Year Constructed Treatment Capacity (GPD) Treatment Method Treatment Type Annual Volume of Residuals Disposal Process for Residuals Do You Reclaim Filter Backwash Water? Brooklyn Center WTP 2015 8.5 MGPD Gravity Filters Fe/Mn Removal 1.0 MG Sanitary Sewer Yes Total NA 8.5 MGPD NA NA 1.0 MG NA NA Complete Table 5 with information about storage structures. Describe the type (i.e. elevated, ground, etc.), the storage capacity of each type of structure, the year each structure was constructed, and the primary material for each structure. Add rows to the table as needed. Table 5. Storage capacity, as of the end of the last calendar year 12 Structure Name Type of Storage Structure Year Constructed Primary Material Storage Capacity (Gallons) Water Tower #1 Elevated storage 1958 Steel 0.5 MG Water Tower #2 Elevated storage 1960 Steel 1.0 MG Water Tower #3 Elevated storage 1973 Steel 1.5 MG Clearwell/Reservoir Ground storage 2015 Concrete 1.0 MG Total NA NA NA 4.0 MG Treatment and storage capacity versus demand It is recommended that total storage equal or exceed the average daily demand. Discuss the difference between current storage and treatment capacity versus the water supplier’s projected average water demand over the next 10 years (see Table 7 for projected water demand): The water treatment capacity is 8.5 MGD and the total storage capacity is 4.5 MG. Based on the projected population and the decreasing trend of per capita water demand, the Average Dail y Demand is projected to be 3.0 MGD in 2025. The water treatment capacity is more than a double of the Average Daily Demand. With the storage capacity added to the water treatment capacity the resultant capacity can meet the fire flow and peak demands for the next ten years. C. Water Sources Complete Table 6 by listing all types of water sources that supply water to the system, including groundwater, surface water, interconnections with other water suppliers, or others. Provide the name of each source (aquifer name, river or lake name, name of interconnecting water supplier) and the Minnesota unique well number or intake ID, as appropriate. Report the year the source was installed or established and the current capacity. Provide information about the depth of all wells. Describe the status of the source (active, inactive, emergency only, retail/wholesale interconnection) and if the source facilities have a dedicated emergency power source. Add rows to the table as needed for each installation. Include copies of well records and maintenance summary for each well that has occurred since your last approved plan in Appendix 1. 13 Table 6. Water sources and status Resource Type (Groundwater, Surface water, Interconnection) Resource Name MN Unique Well # or Intake ID Year Installed Capacity (Gallons per Minute) Well Depth (Feet) Status of Normal and Emergency Operations (active, inactive, emergency only, retail/wholesale interconnection)) Does this Source have a Dedicated Emergency Power Source? (Yes or No) Interconnection Interconnect – Brooklyn Park Active – Emergency Only No Groundwater Well #2 00203317 1959 1200 340 Active – Emergency Only No Groundwater Well #3 00203260 1960 1200 319 Active No Groundwater Well #4 00203259 1960 1200 313 Active No Groundwater Well #5 00203258 1966 1500 317 Active No Groundwater Well #6 00203321 1965 1500 316 Active No Groundwater Well #7 00203257 1971 1500 317 Active Yes Groundwater Well #8 00127269 1977 1200 316 Active No Groundwater Well #9 00110493 1983 1500 320 Active Yes Groundwater Well #10 00468118 1990 1500 319 Active Yes Total NA NA NA 12300 NA NA NA Please see attachments for Table 6. Limits on Emergency Interconnections Discuss any limitations on the use of the water sources (e.g. not to be operated simultaneously, limitations due to blending, aquifer recovery issues etc.) and the use of interconnections, including capacity limits or timing constraints (i.e. only 200 gallons per minute are available from the City of Prior Lake, and it is estimated to take 6 hours to establish the emergency connection). If there are no limitations, list none. There are no limitations on the use of the water source. Contact Brooklyn Park and open the connecting valve. The water withdrawn from Brooklyn Park will depend on contract limits and Brooklyn Center demand. The water quality compatibility will be monitored. D. Future Demand Projections – Key Metropolitan Council Benchmark Water Use Trends Use the data in Table 2 to describe trends in 1) population served; 2) total per capita water demand; 3) average daily demand; 4) maximum daily demand. Then explain the causes for upward or downward trends. For example, over the ten years has the average daily demand trended up or down? Why is this occurring? 1) Population Served Based on the population data for years 2005-2015, the population had a 9.6% increase in 2010. However, there was little increase or decrease for the rest of the range. Since 2013, there has been minimal population change (±0.2%). 14 2) Total per Capita Water Demand Total per capita water demand has decreased by 27% over the last ten years while the population increased at 12%. Since the last Water Supply Plan, some parts of the city have been developing. Some new stores and new developments include: a beer brewery (2014), an FBI office (2012), and Caribou Coffee headquarters (2004). Despite these growths and expected higher water use, the amount of water pumped declined 18% over the last ten years. The main reason for this and the decrease in water pumped and the total per capita water demand is likely due to replacement of fixtures in older houses and business buildings with more efficient fixtures and new buildings have more efficient fixtures installed during construction. 3) Average Daily Demand Average daily demand has been decreasing at a rate of 18% per year over the last ten years and by 12.5% per year over the last 5 years. This is because the total per capita water demand has decreased significantly. 4) Maximum Daily Demand There is some variation in Maximum Daily Demand due to weather variation; however, it has decreased overall at 41.0% per over the last ten years and by 15.5% over the last five years. Average Daily Demand has also decreased at a similar rate during the last five years. The ratio of Avg. Daily Demand to Maximum Daily Demand per year since 2011 has been steadily between 1.8 and 2.1, except for the Year 2012. It was a dry summer in 2012, which triggered a high Maximum Daily Demand and the ratio was 2.4. y = -4.7699x + 9700.2 y = 4.657x - 9069.2 y = -31.542x + 64589 0 200 400 600 800 1000 1200 1400 1600 2004 2006 2008 2010 2012 2014 2016 Variation of Served Population and Total Per Capita Water Demand Total Per Capita Demands (GPCD)Pop. Served (Hundreds) Total Water Pumped Linear (Total Per Capita Demands (GPCD)) Linear (Pop. Served (Hundreds))Linear (Total Water Pumped) 15 Use the water use trend information discussed above to complete Table 7 with projected annual demand for the next ten years. Communities in the seven-county Twin Cities metropolitan area must also include projections for 2030 and 2040 as part of their local comprehensive planning. Projected demand should be consistent with trends evident in the historical data in Table 2, as discussed above. Projected demand should also reflect state demographer population projections and/or other planning projections. Table 7. Projected annual water demand Year Projected Total Population Projected Population Served Projected Total Per Capita Water Demand (GPCD) Projected Average Daily Demand (MGD) Projected Maximum Daily Demand (MGD) 2016 31231 31201 97.3 3.0 7.3 2017 31077 31047 96.8 3.0 7.2 2018 31254 31224 96.3 3.0 7.2 2019 31431 31401 95.8 3.0 7.2 2020 31400 31370 95.4 3.0 7.2 2021 31785 31755 94.9 3.0 7.2 2022 31962 31932 94.4 3.0 7.2 2023 32139 32109 93.9 3.0 7.2 2024 32316 32286 93.5 3.0 7.2 2025 32492 32462 93.0 3.0 7.2 2030 33000 32970 92.5 3.1 7.3 2040 35400 35370 92.1 3.3 7.8 0.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 2004 2006 2008 2010 2012 2014 2016 Variation in Average Day and Max Day Demands Average Daily Demand (MGD)Max. Daily Demand (MGD)Ratio of Max/Ave 16 GPCD – Gallons per Capita per Day MGD – Million Gallons per Day Projection Method Describe the method used to project water demand, including assumptions for population and business growth and how water conservation and efficiency programs affect projected water demand: Population Projection Method Projections for the population served were based on the population estimates from the 2015 System Statement for years 2020,2030, and 2040. 2016 population came from Metropolitan Council website. The populations for the rest of the years were estimated using a linear trend calculation. Projected Total Per Capita Water Demand Projection Method Following the national trend of 0.5% decrease per year, we decreased 0.5% annually. For 2016, we took the five year average between 2010-2015 and decrease the average by 0.5%. Projected Average Daily Demand Projection Method We multiplied the projected population by the projected total per capita water demand. Projected Maximum Daily Demand Projection Method Between 2011-2015, the highest Max Day to Ave Day ratio was 2.4. To see the worst -case scenario, we used 2.4 for all future years. E. Resource Sustainability Monitoring – Key DNR Benchmark Complete Table 8 by inserting information about source water quality and quantity monitoring efforts. The list should include all production wells, observation wells, and source water intakes or reservoirs. Groundwater level data for DNR’s statewide network of observation wells are available online through the DNR’s Cooperative Groundwater Monitoring (CGM) webpage. Table 8. Information about source water quality and quantity monitoring MN Unique Well # or Surface Water ID Type of monitoring point Monitoring program Frequency of monitoring Monitoring Method 00203317 Well #2 ☒ production well ☐ observation well ☐ source water intake ☐ source water reservoir ☒ routine MDH sampling ☐ routine water utility sampling ☐ other ☐ continuous ☐ hourly ☐ daily ☒ monthly ☐ quarterly ☐ annually ☐ SCADA ☒ grab sampling ☐ steel tape ☐ stream gauge 00203260 Well #3 ☒ production well ☐ observation well ☐ source water intake ☐ source water reservoir ☒ routine MDH sampling ☐ routine water utility sampling ☐ other ☐ continuous ☐ hourly ☐ daily ☒ monthly ☐ quarterly ☐ annually ☐ SCADA ☒ grab sampling ☐ steel tape ☐ stream gauge 17 MN Unique Well # or Surface Water ID Type of monitoring point Monitoring program Frequency of monitoring Monitoring Method 00203259 Well #4 ☒ production well ☐ observation well ☐ source water intake ☐ source water reservoir ☒ routine MDH sampling ☐ routine water utility sampling ☐ other ☐ continuous ☐ hourly ☐ daily ☒ monthly ☐ quarterly ☐ annually ☐ SCADA ☒ grab sampling ☐ steel tape ☐ stream gauge 00203258 Well #5 ☒ production well ☐ observation well ☐ source water intake ☐ source water reservoir ☒ routine MDH sampling ☐ routine water utility sampling ☐ other ☐ continuous ☐ hourly ☐ daily ☒ monthly ☐ quarterly ☐ annually ☐ SCADA ☒ grab sampling ☐ steel tape ☐ stream gauge 00203321 Well #6 ☒ production well ☐ observation well ☐ source water intake ☐ source water reservoir ☒ routine MDH sampling ☐ routine water utility sampling ☐ other ☐ continuous ☐ hourly ☐ daily ☒ monthly ☐ quarterly ☐ annually ☐ SCADA ☒ grab sampling ☐ steel tape ☐ stream gauge 00203257 Well #7 ☒ production well ☐ observation well ☐ source water intake ☐ source water reservoir ☒ routine MDH sampling ☐ routine water utility sampling ☐ other ☐ continuous ☐ hourly ☐ daily ☒ monthly ☐ quarterly ☐ annually ☐ SCADA ☒ grab sampling ☐ steel tape ☐ stream gauge 00127269 Well #8 ☒ production well ☐ observation well ☐ source water intake ☐ source water reservoir ☒ routine MDH sampling ☐ routine water utility sampling ☐ other ☐ continuous ☐ hourly ☐ daily ☒ monthly ☐ quarterly ☐ annually ☐ SCADA ☒ grab sampling ☐ steel tape ☐ stream gauge 00110493 Well #9 ☒ production well ☐ observation well ☐ source water intake ☐ source water reservoir ☒ routine MDH sampling ☐ routine water utility sampling ☐ other ☐ continuous ☐ hourly ☐ daily ☒ monthly ☐ quarterly ☐ annually ☐ SCADA ☒ grab sampling ☐ steel tape ☐ stream gauge 00468118 Well #10 ☒ production well ☐ observation well ☐ source water intake ☐ source water reservoir ☒ routine MDH sampling ☐ routine water utility sampling ☐ other ☐ continuous ☐ hourly ☐ daily ☒ monthly ☐ quarterly ☐ annually ☐ SCADA ☒ grab sampling ☐ steel tape ☐ stream gauge 18 Water Level Data A water level monitoring plan that includes monitoring locations and a schedule for water level readings must be submitted as Appendix 2. If one does not already exist, it needs to be prepared and submitted with the WSP. Ideally, all production and observation wells are monitored at least monthly. Complete Table 9 to summarize water level data for each well being monitored. Provide the name of the aquifer and a brief description of how much water levels vary over the season (the difference between the highest and lowest water levels measured during the year) and the long-term trends for each well. If water levels are not measured and recorded on a routine basis, then provide the static water level when each well was constructed and the most recent water level measured during the same season the well was constructed. Also include all water level data taken during any well and pump maintenance. Add rows to the table as needed. Groundwater hydrographs illustrate the historical record of aquifer water levels measured within a well and can indicate water level trends over time. For each well in your system, provide a hydrograph for the life of the well, or for as many years as water levels have been measured. Include the hydrographs in Appendix 3. An example of a hydrograph can be found on the. Hydrographs for DNR Observation wells can be found in the CGM discussed above. Table 9. Water level data Unique Well Number or Well ID Aquifer Name Seasonal Variation (Feet) Long-term Trend in water level data Water level measured during well/pumping maintenance 00203317 Jordan 10 feet ☐ Falling ☒ Stable ☐ Rising *8/14/17 20 ft 00203260 Jordan 10 feet ☐ Falling ☒ Stable ☐ Rising 1/27/16 60.1 ft *8/14/17 43 ft. 00203259 Jordan 10 feet ☐ Falling ☒ Stable ☐ Rising *8/14/17 40 ft. 00203258 Jordan 8 feet ☐ Falling ☒ Stable ☐ Rising 3/28/66 84.0 ft 2/4/15 87.6 ft *8/14/17 41 ft. 00203321 Jordan 10 Feet ☐ Falling ☒ Stable ☐ Rising 11/08/65 57.4 ft 3/29/16 81 ft *8/14/17 43 ft. 00203257 Jordan 8 feet ☐ Falling ☒ Stable ☐ Rising *8/14/17 43 ft. 00127269 Jordan 7 Feet ☐ Falling ☒ Stable 5/4/77 127.8 ft 3/3/16 91.2 ft *8/14/17 43 19 Unique Well Number or Well ID Aquifer Name Seasonal Variation (Feet) Long-term Trend in water level data Water level measured during well/pumping maintenance ☐ Rising ft. 00110493 Jordan 7 Feet ☐ Falling ☒ Stable ☐ Rising *8/41/17 44 ft. 00468118 Jordan 7 Feet ☐ Falling ☒ Stable ☐ Rising 11/19/90 85.7 ft 11/27/15 60.0 ft *8/14/17 44 ft. *Static water level Potential Water Supply Issues & Natural Resource Impacts – Key DNR & Metropolitan Council Benchmark Complete Table 10 by listing the types of natural resources that are or could potentially be impacted by permitted water withdrawals in the future. You do not need to identify every single water resource in your entire community. The goal is to help you triage the most important water resources and/or the water resources that may be impacted by your water supply system – perhaps during a drought or when the population has grown significantly in ten years. This is emerging science, so do the best you can with available data. For identified resources, provide the name of specific resources that may be impacted. Identify what the greatest risks to the resource are and how the risks are being assessed. Identify any resource protection thresholds – formal or informal – that have been established to identify when actions should be taken to mitigate impacts. Provide information about the potential mitigation actions that may be taken, if a resource protection threshold is crossed. Add additional rows to the table as needed. See the glossary at the end of the template for definitions. Some of this baseline data should have been in your earlier water supply plans or county comprehensive water plans. When filling out this table, think of what are the water supply risks, identify the resources, determine the threshold and then determine what your community will do to mitigate the impacts. Your DNR area hydrologist is available to assist with this table. For communities in the seven-county Twin Cities metropolitan area, the Master Water Supply Plan Appendix 1 (Water Supply Profiles), provides information about potential water supply issues and natural resource impacts for your community. Steps for completing Table 10 1. Identify the potential for natural resource impacts/issues within the community First, review available information to identify resources that may be impacted by the operation of your water supply system (such as pumping). Potential Sources of Information:  County Geologic Atlas  Local studies  Metropolitan Council System Statement (for metro communities) 20  Metropolitan Council Master Water Supply Plan (for metro communities) ACTION: Check the resource type(s) that may be impacted in the column “Resource Type” 2. Identify where your water supply system is most likely to impact those resources (and vice versa). Potential Sources of Information:  Drinking Water Supply Management Areas  Geologic Atlas - Sensitivity  If no WHPA or other information exists, consider rivers, lakes, wetlands and significant within 1.5 miles of wells; and calcareous fens and trout streams within 5 miles of wells ACTION: Focus the rest of your work in these areas. 3. Within focus areas, identify specific features of value to the community You know your community best. What resources are important to pay attention to? It may be useful to check in with your community’s planning and zoning staff and others. Potential Sources of Information:  Park plans  Local studies  Natural resource inventories  Tourist attractions/recreational areas/valued community resource ACTION: Identify specific features that the community prioritizes in the “Resource Name” column (for example: North Lake, Long River, Brook Trout Stream, or Green Fen). If, based on a review of available information, no features are likely to be at risk, note “None”. 4. Identify what impact(s) the resource is at risk for Potential Sources of Information:  Wellhead Protection Plan  Water Appropriation Permit  County Geologic Atlas  MDH or PCA reports of the area  Metropolitan Council System Statement (for metro communities)  Metropolitan Council Master Water Supply Plan (for metro communities) ACTION: Check the risk type in the column “Risk”. If, based on a review of available information, no risk is identified, note “None anticipated”. 5. Describe how the risk was assessed Potential Sources of Information:  Local studies  Monitoring data (community, WMO, DNR, etc.)  Aquifer testing  County Geologic Atlas or other hydrogeologic studies 21  Regional or state studies, such as DNR’s report ‘Definitions and Thresholds for Negative Impacts to Surface Waters’  Well boring logs ACTION: Identify the method(s) used to identify the risk to the resource in the “Risk Assessed Through” column 6. Describe protection threshold/goals What is the goal, if any, for protecting these resources? For example, is there a lower limit on acceptable flow in a river or stream? Water quality outside of an accepted range? A lower limit on acceptable aquifer level decline at one or more monitoring wells? Withdrawals that exceed some percent of the total amount available from a source? Or a lower limit on acceptable changes to a protected habitat? Potential Sources of Information:  County Comprehensive Water Plans  Watershed Plans or One Watershed/One Plan  Groundwater or Aquifer Plans  Metropolitan Master Plans  DNR Thresholds study  Community parks, open space, and natural resource plans ACTION: Describe resource protection goals in the “Describe Resource Protection Threshold” column or reference an existing plan/document/webpage 7. If a goal/threshold should trigger action, describe the plan that will be implemented. Identify specific action, mitigation measures or management plan that the water supplier will implement, or refer to a partner’s plan that includes actions to be taken. Potential Sources of Information:  County Comprehensive Water Plans  Watershed Plans or One Watershed/One Plan  Groundwater or Aquifer Plans  Metropolitan Master Plans  Studies such as DNR Thresholds study ACTION: Describe the mitigation measure or management plan in the “Mitigation Measure or Management Plan” column. 8. Describe work to evaluate these risks going forward. For example, what is the plan to regularly check in to stay current on plans or new data? Identify specific action that the water supplier will take to identify the creation of or change to goals/thresholds, or refer to a partner’s plan that includes actions to be taken. Potential Sources of Information:  County Comprehensive Water Plans 22  Watershed Plans or One Watershed/One Plan  Groundwater or Aquifer Plans  Metropolitan Master Plans  Studies such as DNR Thresholds study ACTION: Describe what will be done to evaluate risks going forward, including any changes to goals or protection thresholds in the “Describe how Changes to Goals are monitored” column. 23 Table 10. Natural resource impacts (*List specific resources in Appendix 12) Resource Type Resource Name Risk Risk Assessed Through * Describe Resource Protection Threshold or Goal * Mitigation Measures or Management Plan Describe How Thresholds or Goals are Monitored ☒ River or stream Mississippi River ☐ None anticipated ☒ Flow/water level decline ☐ Degrading water quality trends ☐ Impacts on endangered, threatened, or special concern species habitat ☐ Other: ___________ ☒ Geologic atlas or other mapping ☐ Modeling ☐ Modeling ☐ Monitoring ☐ Aquifer testing ☐WRAPS or other watershed report ☐Proximity (<1.5 miles) ☐ Other: ___________ ☐ Not applicable ☒ Additional data is needed to establish with Shingle Creek Watershed District ☐ See report: ___________ ☐ No data available ☐ Other: ___________ ☐ Not applicable ☒ Change groundwater pumping ☒ Increase conservation ☐ Other: ___________ ☐ Not applicable ☐ Newly collected data will be analyzed ☒ Regular check-in with these partners: _ DNR ☐ Other: ___________ ☐ Calcareous fen NA ☒ None anticipated ☐ Flow/water level decline ☐ Degrading water quality trends ☐ Impacts on endangered, threatened, or special concern species habitat ☐ Other: ___________ ☒ Geologic atlas or other mapping ☐ Modeling ☐ Modeling ☐ Monitoring ☐ Aquifer testing ☐WRAPS or other watershed Report ☐Proximity (<5 miles) ☐ Other: _________ ☐ Other: ___ ☒ Not applicable ☐ Additional data is needed to establish ☐ See report: ___________ ☐ Other: ___________ ☒Not applicable ☐ Change groundwater pumping ☐ Increase conservation ☐ Other: ___________ ☒Not applicable ☐ Newly collected data will be analyzed ☐ Regular check-in with these partners: ___________ ☐ Other: ___________ 24 Resource Type Resource Name Risk Risk Assessed Through * Describe Resource Protection Threshold or Goal * Mitigation Measures or Management Plan Describe How Thresholds or Goals are Monitored ☒ Lake Twin Lakes ☐ None anticipated ☒ Flow/water level decline ☐ Degrading water quality trends ☐ Impacts on endangered, threatened, or special concern species habitat ☐ Other: ___________ ☒ Geologic atlas or other mapping ☐ Modeling ☐ Modeling ☐ Monitoring ☐ Aquifer testing ☐WRAPS or other watershed report ☐Proximity (<1.5 miles) ☐ Other: ___________ ☐ Not applicable ☒ Additional data is needed to establish with Shingle Creek Watershed District ☐ See report: ___________ ☐ No data available ☐ Other: ___________ ☐ Not applicable ☒ Change groundwater pumping ☒ Increase conservation ☐ Other: ___________ ☐ Not applicable ☐ Newly collected data will be analyzed ☒ Regular check-in with these partners: _ DNR ☐ Other: ___________ ☒ Lake Palmer Lake ☐ None anticipated ☒ Flow/water level decline ☐ Degrading water quality trends ☐ Impacts on endangered, threatened, or special concern species habitat ☐ Other: ___________ ☒ Geologic atlas or other mapping ☐ Modeling ☐ Modeling ☐ Monitoring ☐ Aquifer testing ☐WRAPS or other watershed report ☐Proximity (<1.5 miles) ☐ Other: ___________ ☐ Not applicable ☒ Additional data is needed to establish with Shingle Creek Watershed District ☐ See report: ___________ ☐ No data available ☐ Other: ___________ ☐ Not applicable ☒ Change groundwater pumping ☒ Increase conservation ☐ Other: ___________ ☐ Not applicable ☒ Newly collected data will be analyzed ☒ Regular check-in with these partners: _ Shingle Creek Watershed District and DNR ☐ Other: ___________ 25 Resource Type Resource Name Risk Risk Assessed Through * Describe Resource Protection Threshold or Goal * Mitigation Measures or Management Plan Describe How Thresholds or Goals are Monitored ☒ Creek Shingle Creek ☐ None anticipated ☒ Flow/water level decline ☐ Degrading water quality trends ☐ Impacts on endangered, threatened, or special concern species habitat ☐ Other: ___________ ☒ Geologic atlas or other mapping ☐ Modeling ☐ Modeling ☐ Monitoring ☐ Aquifer testing ☐WRAPS or other watershed report ☐Proximity (<1.5 miles) ☐ Other: ___________ ☐ Not applicable ☒ Additional data is needed to establish with Shingle Creek Watershed District ☐ See report: ___________ ☐ No data available ☐ Other: ___________ ☐ Not applicable ☒ Change groundwater pumping ☒ Increase conservation ☐ Other: ___________ ☐ Not applicable ☐ Newly collected data will be analyzed ☒ Regular check-in with these partners: _ DNR ☐ Other: ___________ ☒ Aquifer Jordan ☐ None anticipated ☒ Flow/water level decline ☐ Degrading water quality trends ☐ Impacts on endangered, threatened, or special concern species habitat ☐ Other: ___________ ☒ Geologic atlas or other mapping ☒ Modeling ☒ Monitoring ☒ Aquifer testing ☐Proximity (obwell < 5 miles) ☐ Other: ☐ Not applicable ☒ Additional data is needed to establish ☐ See report: ___________ ☐ Other: ☐ Not applicable ☒ Change groundwater pumping ☒ Increase conservation ☐ Other: _ __________ ☐ Not applicable ☒ Newly collected data will be analyzed ☒ Regular check-in with these partners: DNR__ ☐ Other: Wellhead Protection (WHP) and Source Water Protection (SWP) Plans Complete Table 11 to provide status information about WHP and SWP plans. The emergency procedures in this plan are intended to comply with the contingency plan provisions required in the Minnesota Department of Health’s (MDH) Wellhead Protection (WHP) Plan and Surface Water Protection (SWP) Plan. 26 Table 11. Status of Wellhead Protection and Source Water Protection Plans Plan Type Status Date Adopted Date for Update WHP ☐ In Process ☒ Completed ☐ Not Applicable 11/20/2015 11/20/2025 SWP ☐ In Process ☐ Completed ☒ Not Applicable WHP – Wellhead Protection Plan SWP – Source Water Protection Plan F. Capital Improvement Plan (CIP) Please note that any wells that received approval under a ten-year permit, but that were not built, are now expired and must submit a water appropriations permit. Adequacy of Water Supply System Complete Table 12 with information about the adequacy of wells and/or intakes, storage facilities, treatment facilities, and distribution systems to sustain current and projected demands. List planned capital improvements for any system components, in chronological order. Communities in the seven- county Twin Cities metropolitan area should also include information about plans through 2040. The assessment can be the general status by category; it is not necessary to identify every single well, storage facility, treatment facility, lift station, and mile of pipe. Please attach your latest Capital Improvement Plan as Appendix 4. Table 12. Adequacy of Water Supply System System Component Planned action Anticipated Construction Year Notes Wells/Intakes ☐ No action planned - adequate ☒ Repair/replacement ☐ Expansion/addition 2017/2018 Wells #4, #9, #6, and #8 Rehab Water Storage Facilities ☐ No action planned - adequate ☒ Repair/replacement ☐ Expansion/addition 2017/2018 Tower #3-2017 Tower #2-2018 Tower #1-2020 Water Treatment Facilities ☒ No action planned - adequate ☐ Repair/replacement ☐ Expansion/addition Built in 2015 27 System Component Planned action Anticipated Construction Year Notes Distribution Systems (Pipes, valves, etc.) ☐ No action planned - adequate ☒ Repair/replacement ☐ Expansion/addition 2018 Firehouse Park Project Annually, a section of the water distribution system is repaired in the road reconstruction area. Pressure Zones ☒ No action planned - adequate ☐ Repair/replacement ☐ Expansion/addition Other: N/A ☐ No action planned - adequate ☐ Repair/replacement ☐ Expansion/addition Proposed Future Water Sources Complete Table 13 to identify new water source installation planned over the next ten years. Add rows to the table as needed. Table 13. Proposed future installations/sources Source Installation Location (approximate) Resource Name Proposed Pumping Capacity (gpm) Planned Installation Year Planned Partnerships Groundwater N/A Surface Water N/A Interconnection to another supplier 53rd & Dupont Minneapolis Interconnection 2500 gpm 2018? Minneapolis Water Source Alternatives - Key Metropolitan Council Benchmark Do you anticipate the need for alternative water sources in the next 10 years? Yes ☐ No ☒ For metro communities, will you need alternative water sources by the year 2040? Yes ☐ No ☒ If you answered yes for either question, then complete table 14. If no, insert NA. Complete Table 14 by checking the box next to alternative approaches that your community is considering, including approximate locations (if known), the estimated amount of future demand that could be met through the approach, the estimated timeframe to implement the approach, potential partnerships, and the major benefits and challenges of the approach. Add rows to the table as needed. 28 For communities in the seven-county Twin Cities metropolitan area, these alternatives should include approaches the community is considering to meet projected 2040 water demand. Table 14. Alternative water sources Alternative Source Considered Source and/or Installation Location (approximate) Estimated Amount of Future Demand (%) Timeframe to Implement (YYYY) Potential Partners Benefits Challenges ☐ Groundwater N/A ☐ Surface Water N/A ☐ Reclaimed stormwater N/A ☐ Reclaimed wastewater N/A ☐ Interconnection to another supplier N/A PART 2. EMERGENCY PREPAREDNESS PROCEDURES The emergency preparedness procedures outlined in this plan are intended to comply with the contingency plan provisions required by MDH in the WHP and SWP. Water emergencies can occur as a result of vandalism, sabotage, accidental contamination, mechanical problems, power failings, drought, flooding, and other natural disasters. The purpose of emergency planning is to develop emergency response procedures and to identify actions needed to improve emergency preparedness. In the case of a municipality, these procedures should be in support of, and part of, an all-hazard emergency operations plan. Municipalities that already have written procedures dealing with water emergencies should review the following information and update existing procedures to address these water supply protection measures. A. Emergency Response Plan Section 1433(b) of the Safe Drinking Water Act, (Public Law 107-188, Title IV- Drinking Water Security and Safety) requires community water suppliers serving over 3,300 people to prepare an Emergency Response Plan. MDH recommends that Emergency Response Plans are updated annually. Do you have an Emergency Response Plan? Yes ☒ No ☐ Have you updated the Emergency Response Plan in the last year? Yes ☒ No ☐ When did you last update your Emergency Response Plan? __In Process__________________ Complete Table 15 by inserting the noted information regarding your completed Emergency Response Plan. Table 15. Emergency Response Plan contact information Emergency Response Plan Role Contact Person Contact Phone Number Contact Email Emergency Response Lead JEREMY HULKE 763-549-3610 JHULKE@CI.BROOKLYN- CENTER.MN.US 29 Emergency Response Plan Role Contact Person Contact Phone Number Contact Email Alternate Emergency Response Lead GARY HENDRICKSON 763-549-3611 GHENDRICKSON@CI.BROOKLYN- CENTER.MN.US B. Operational Contingency Plan All utilities should have a written operational contingency plan that describes measures to be taken for water supply mainline breaks and other common system failures as well as routine maintenance. Do you have a written operational contingency plan? Yes ☒ No ☐ At a minimum, a water supplier should prepare and maintain an emergency contact list of contractors and suppliers. C. Emergency Response Procedures Water suppliers must meet the requirements of MN Rules 4720.5280. Accordingly, the Minnesota Department of Natural Resources (DNR) requires public water suppliers serving more than 1,000 people to submit Emergency and Conservation Plans. Water emergency and conservation plans that have been approved by the DNR, under provisions of Minnesota Statute 186 and Minnesota Rules, part 6115.0770, will be considered equivalent to an approved WHP contingency plan. Emergency Telephone List Prepare and attach a list of emergency contacts, including the MN Duty Officer (1-800-422-0798), as Appendix 5. An Emergency Contact List template is available at the MnDNR Water Supply Plans webpage. The list should include key utility and community personnel, contacts in adjacent water suppliers, and appropriate local, state and federal emergency contacts. Please be sure to verify and update the contacts on the emergency telephone list and date it. Thereafter, update on a regular basis (once a year is recommended). In the case of a municipality, this information should be contained in a notification and warning standard operating procedure maintained by the Emergency Manager for that community. Responsibilities and services for each contact should be defined. Current Water Sources and Service Area Quick access to concise and detailed information on water sources, water treatment, and the distribution system may be needed in an emergency. System operation and maintenance records should be maintained in secured central and back-up locations so that the records are accessible for emergency purposes. A detailed map of the system showing the treatment plants, water sources, storage facilities, supply lines, interconnections, and other information that would be useful in an emergency should also be readily available. It is critical that public water supplier representatives and emergency response personnel communicate about the response procedures and be able to easily obtain this kind of information both in electronic and hard copy formats (in case of a power outage). Do records and maps exist? Yes ☒ No ☐ 30 Can staff access records and maps from a central secured location in the event of an emergency? Yes ☒ No ☐ Does the appropriate staff know where the materials are located? Yes ☒ No ☐ Procedure for Augmenting Water Supplies Complete Tables 16 – 17 by listing all available sources of water that can be used to augment or replace existing sources in an emergency. Add rows to the tables as needed. In the case of a municipality, this information should be contained in a notification and warning standard operating procedure maintained by the warning point for that community. Municipalities are encouraged to execute cooperative agreements for potential emergency water services and copies should be included in Appendix 6. Outstate Communities may consider using nearby high capacity wells (industry, golf course) as emergency water sources. WSP should include information on any physical or chemical problems that may limit interconnections to other sources of water. Approvals from the MDH are required for interconnections or the reuse of water. Table 16. Interconnections with other water supply systems to supply water in an emergency Other Water Supply System Owner Capacity (GPM & MGD) Note Any Limitations On Use List of services, equipment, supplies available to respond City of Brooklyn Park 2500GPM 3.6 MGD CAPACITY MIGHT CHANGE DEPENDING ON SEASON VALVE WRENCH, TRUCK, PERSONNEL GPM – Gallons per minute MGD – million gallons per day Table 17. Utilizing surface water as an alternative source Surface Water Source Name Capacity (GPM) Capacity (MGD) Treatment Needs Note Any Limitations On Use Insert name of surface water source here N/A If not covered above, describe additional emergency measures for providing water (obtaining bottled water, or steps to obtain National Guard services, etc.) NA Allocation and Demand Reduction Procedures Complete Table 18 by adding information about how decisions will be made to allocate water and reduce demand during an emergency. Provide information for each customer category, including its 31 priority ranking, average day demand, and demand reduction potential for each customer category. Modify the customer categories as needed, and add additional lines if necessary. Water use categories should be prioritized in a way that is consistent with Minnesota Statutes 103G.261 (#1 is highest priority) as follows: 1. Water use for human needs such as cooking, cleaning, drinking, washing and waste disposal; use for on-farm livestock watering; and use for power production that meets contingency requirements. 2. Water use involving consumption of less than 10,000 gallons per day (usually from private wells or surface water intakes) 3. Water use for agricultural irrigation and processing of agricultural products involving consumption of more than 10,000 gallons per day (usually from private high-capacity wells or surface water intakes) 4. Water use for power production above the use provided for in the contingency plan. 5. All other water use involving consumption of more than 10,000 gallons per day. 6. Nonessential uses – car washes, golf courses, etc. Water used for human needs at hospitals, nursing homes and similar types of facilities should be designated as a high priority to be maintained in an emergency. Lower priority uses will need to address water used for human needs at other types of facilities such as hotels, office buildings, and manufacturing plants. The volume of water and other types of water uses at these facilities must be carefully considered. After reviewing the data, common sense should dictate local allocation priorities to protect domestic requirements over certain types of economic needs. Water use for lawn sprinkling, vehicle washing, golf courses, and recreation are legislatively considered non-essential. Table 18. Water use priorities Customer Category Allocation Priority Average Daily Demand (GDP) Short-Term Emergency Demand Reduction Potential (GPD) Residential 1 2,079,896 519,974 Institutional N/A --- --- Commercial 5 626,114 156,529 Industrial N/A --- --- Wholesale N/A --- --- Non-Essential 6 61,516 15,379 Water Supplier Services 3 237,273 0 TOTAL --- 3,004,799 691,882 GPD – Gallons per Day Tip: Calculating Emergency Demand Reduction Potential The emergency demand reduction potential for all uses will typically equal the difference between maximum use (summer demand) and base use (winter demand). In extreme emergency situations, lower priority water uses must be restricted or eliminated to protect priority domestic water requirements. Emergency demand reduction potential should be based on average day demands for 32 customer categories within each priority class. Use the tables in Part 3 on water conservation to help you determine strategies. Complete Table 19 by selecting the triggers and actions during water supply disruption conditions. 33 Table 19. Emergency demand reduction conditions, triggers and actions (Select all that may apply and describe) Emergency Triggers Short-term Actions Long-term Actions ☒ Contamination ☒ Loss of production ☒ Infrastructure failure ☐ Executive order by Governor ☐ Other: _____________ ☒ Supply augmentation through __Interconnection with Brooklyn Park__ ☒ Adopt (if not already) and enforce a critical water deficiency ordinance to penalize lawn watering, vehicle washing, golf course and park irrigation & other nonessential uses. ☒ Water allocation through drinking water and hygiene__ ☐ Meet with large water users to discuss their contingency plan. ☒ Supply augmentation through __Interconnection with Brooklyn Park__ ☒ Adopt (if not already) and enforce a critical water deficiency ordinance to penalize lawn watering, vehicle washing, golf course and park irrigation & other nonessential uses. ☒ Water allocation through_water trucks___ ☐ Meet with large water users to discuss their contingency plan. Notification Procedures Complete Table 20 by selecting trigger for informing customers regarding conservation requests, water use restrictions, and suspensions; notification frequencies; and partners that may assist in the notification process. Add rows to the table as needed. Table 20. Plan to inform customers regarding conservation requests, water use restrictions, and suspensions Notification Trigger(s) Methods (select all that apply) Update Frequency Partners ☒ Short-term demand reduction declared (< 1 year) ☒ Website ☒ Email list serve ☒ Social media (e.g. Twitter, Facebook) ☐ Direct customer mailing, ☒ Press release (TV, radio, newspaper), ☐ Meeting with large water users (> 10% of total city use) ☐ Other: ________ ☐ Daily ☒ Weekly ☐ Monthly ☐ Annually Brooklyn Center PD/FD ☒ Long-term Ongoing demand reduction declared ☒ Website ☒ Email list serve ☒ Social media (e.g. Twitter, Facebook) ☐ Direct customer mailing, ☒ Press release (TV, radio, newspaper), ☒ Meeting with large water users (> 10% of total city use) ☐ Other: ________ ☒ Daily ☐ Weekly ☐ Monthly ☐ Annually Brooklyn Center PD/FD All City Staff involved ☒ Governor’s critical water deficiency declared ☒ Website ☒ Email list serve ☒ Social media (e.g. Twitter, Facebook) ☒ Daily ☐ Weekly ☐ Monthly ☐ Annually Brooklyn Center PD/FD All City Staff involved Neighboring Cities 34 Notification Trigger(s) Methods (select all that apply) Update Frequency Partners ☒ Direct customer mailing, ☒ Press release (TV, radio, newspaper), ☒ Meeting with large water users (> 10% of total city use) ☐ Other: ________ Enforcement Prior to a water emergency, municipal water suppliers must adopt regulations that restrict water use and outline the enforcement response plan. The enforcement response plan must outline how conditions will be monitored to know when enforcement actions are triggered, what enforcement tools will be used, who will be responsible for enforcement, and what timelines for corrective actions will be expected. Affected operations, communications, and enforcement staff must then be trained to rapidly implement those provisions during emergency conditions. Important Note: Disregard of critical water deficiency orders, even though total appropriation remains less than permitted, is adequate grounds for immediate modification of a public water supply authority’s water use permit (2013 MN Statutes 103G.291) Does the city have a critical water deficiency restriction/official control in place that includes provisions to restrict water use and enforce the restrictions? (This restriction may be an ordinance, rule, regulation, policy under a council directive, or other official control) Yes ☒ No ☐ If yes, attach the official control document to this WSP as Appendix 7. If no, the municipality must adopt such an official control within 6 months of submitting this WSP and submit it to the DNR as an amendment to this WSP. Irrespective of whether a critical water deficiency control is in place, does the public water supply utility, city manager, mayor, or emergency manager have standing authority to implement water restrictions? Yes ☒ No ☐ If yes, cite the regulatory authority reference: ___City Ordinance 4-202____. If no, who has authority to implement water use restrictions in an emergency? NA 35 PART 3. WATER CONSERVATION PLAN Minnesotans have historically benefited from the state’s abundant water supplies, reducing the need for conservation. There are however, limits to the available supplies of water and increasing threats to the quality of our drinking water. Causes of water supply limitation may include: population increases, economic trends, uneven statewide availability of groundwater, climatic changes, and degraded water quality. Examples of threats to drinking water quality include: the presence of contaminant plumes from past land use activities, exceedances of water quality standards from natural and human sources, contaminants of emerging concern, and increasing pollutant trends from nonpoint sources. There are many incentives for conserving water; conservation:  reduces the potential for pumping-induced transfer of contaminants into the deeper aquifers, which can add treatment costs  reduces the need for capital projects to expand system capacity  reduces the likelihood of water use conflicts, like well interference, aquatic habitat loss, and declining lake levels  conserves energy, because less energy is needed to extract, treat and distribute water (and less energy production also conserves water since water is used to produce energy)  maintains water supplies that can then be available during times of drought It is therefore imperative that water suppliers implement water conservation plans. The first step in water conservation is identifying opportunities for behavioral or engineering changes that could be made to reduce water use by conducting a thorough analysis of:  Water use by customer  Extraction, treatment, distribution and irrigation system efficiencies  Industrial processing system efficiencies  Regulatory and barriers to conservation  Cultural barriers to conservation  Water reuse opportunities Once accurate data is compiled, water suppliers can set achievable goals for reducing water use. A successful water conservation plan follows a logical sequence of events. The plan should address both conservation on the supply side (leak detection and repairs, metering), as well as on the demand side (reductions in usage). Implementation should be conducted in phases, starting with the most obvious and lowest-cost options. In some cases, one of the early steps will be reviewing regulatory constraints to water conservation, such as lawn irrigation requirements. Outside funding and grants may be available for implementation of projects. Engage water system operators and maintenance staff and customers in brainstorming opportunities to reduce water use. Ask the question: “How can I help save water?” Progress since 2006 Is this your community’s first Water Supply Plan? Yes ☐ No ☒ Priority 1: Significant water reduction; low cost Priority 2: Slight water reduction, low costs (low hanging fruit) Priority 2: Significant water reduction; significant costs Priority 3: Slight water reduction, significant costs (do only if necessary) 36 If yes, describe conservation practices that you are already implementing, such as: pricing, system improvements, education, regulation, appliance retrofitting, enforcement, etc. NA If no, complete Table 21 to summarize conservation actions taken since the adoption of the 2006 water supply plan. Table 21. Implementation of previous ten-year Conservation Plan 2006 Plan Commitments Action Taken? Change water rates structure to provide conservation pricing ☒ Yes ☐ No Water supply system improvements (e.g. leak repairs, valve replacements, etc.) Leak survey completed every year. Road Reconstruction projects ☒ Yes ☐ No Educational efforts ☐ Yes ☒ No New water conservation ordinances Resolution 09-154 Effective 1/1/2010 ☒ Yes ☐ No Rebate or retrofitting Program (e.g. for toilet, faucets, appliances, showerheads, dish washers, washing machines, irrigation systems, rain barrels, water softeners, etc. ☐ Yes ☒ No Enforcement ☒ Yes ☐ No Describe other Sprinkling Ban ODD/Even ☒ Yes ☐ No What are the results you have seen from the actions in Table 21 and how were results measured? People watering in the morning and night not during the day. Less unaccounted water, we are finding leaks before they ever surface. A. Triggers for Allocation and Demand Reduction Actions Complete table 22 by checking each trigger below, as appropriate, and the actions to be taken at various levels or stages of severity. Add in additional rows to the table as needed. Table 22. Short and long-term demand reduction conditions, triggers and actions Objective Triggers Actions Protect surface water flows ☐ Low stream flow conditions ☐ Increase promotion of conservation 37 Objective Triggers Actions ☐ Reports of declining wetland and lake levels ☐ Other: ______________ measures ☐ Other: ____________ Short-term demand reduction (less than 1 year ☒ Extremely high seasonal water demand (more than double winter demand) ☒ Loss of treatment capacity ☒ Lack of water in storage ☐ State drought plan ☐ Well interference ☐ Other: ___________________ ☒ Adopt (if not already) and enforce the critical water deficiency ordinance to restrict or prohibit lawn watering, vehicle washing, golf course and park irrigation & other nonessential uses. ☐ Supply augmentation through ____ ☐ Water allocation through____ ☐ Meet with large water users to discuss user’s contingency plan. Long-term demand reduction (>1 year) ☒ Per capita demand increasing ☐ Total demand increase (higher population or more industry). Water level in well(s) below elevation of _____ ☐ Other: _____________ ☒ Develop a critical water deficiency ordinance that is or can be quickly adopted to penalize lawn watering, vehicle washing, golf course and park irrigation & other nonessential uses. ☒ Enact a water waste ordinance that targets overwatering (causing water to flow off the landscape into streets, parking lots, or similar), watering impervious surfaces (streets, driveways or other hardscape areas), and negligence of known leaks, breaks, or malfunctions. ☐ Meet with large water users to discuss user’s contingency plan. ☒ Enhanced monitoring and reporting: audits, meters, billing, etc. Governor’s “Critical Water Deficiency Order” declared ☐ Describe ☒ Describe Suspend lawn watering, vehicle washing, golf course and park irrigation and other non- essential uses B. Conservation Objectives and Strategies – Key benchmark for DNR This section establishes water conservation objectives and strategies for eight major areas of water use. Objective 1: Reduce Unaccounted (Non-Revenue) Water loss to Less than 10% The Minnesota Rural Water Association, the Metropolitan Council and the Department of Natural Resources recommend that all water uses be metered. Metering can help identify high use locations and times, along with leaks within buildings that have multiple meters. It is difficult to quantify specific unmetered water use such as that associated with firefighting and system flushing or system leaks. Typically, water suppliers subtract metered water use from total water pumped to calculate unaccounted or non-revenue water loss. Is your five-year average (2005-2014) unaccounted Water Use in Table 2 higher than 10%? Yes ☐ No ☒ 38 What is your leak detection monitoring schedule? (e.g. Monitor 1/3rd of the city lines per year) The current Leak Detection schedule: half the City a year Water Audits - are designed to help quantify and track water losses associated with water distribution systems and identify areas for improved efficiency and cost recovery. The American Water Works Association (AWWA) has a recommended water audit methodology which is presented in AWWA’s M36 Manual of Water Supply Practices: Water Audits and Loss Control Programs. AWWA also provides a free spreadsheet-based water audit tool that water suppliers can use to conduct their own water audits. This free water audit tool can be found on AWWA’s Water Loss Control webpage. Another resource for water audit and water loss control information is Minnesota Rural Water Association. What is the date of your most recent water audit? ___2017____ Frequency of water audits: ☒ yearly ☐ other (specify frequency) ________ Leak detection and survey: ☒ every year ☐ every other year ☐ periodic as needed Year last leak detection survey completed: _2017 ________ If Table 2 shows annual water losses over 10% or an increasing trend over time, describe what actions will be taken to reach the <10% loss objective and within what timeframe NA Metering -AWWA recommends that every water supplier install meters to account for all water taken into its system, along with all water distributed from its system at each customer’s point of service. An effective metering program relies upon periodic performance testing, repair, maintenance or replacement of all meters. Drinking Water Revolving Loan Funds are available for purchase of new meters when new plants are built. AWWA also recommends that water suppliers conduct regular water audits to account for unmetered unbilled consumption, metered unbilled consumption and source water and customer metering inaccuracies. Some cities install separate meters for interior and exterior water use, but some research suggests that this may not result in water conservation. Complete Table 23 by adding the requested information regarding the number, types, testing and maintenance of customer meters. Table 23. Information about customer meters Customer Category Number of Customers Number of Metered Connections Number of Automated Meter Readers Meter testing intervals (years) Average age/meter replacement schedule (years Residential 8417 8417 8417 As Needed 8 years old/15-20 Irrigation meters 178 178 178 As Needed 8 years old/15-20 39 Customer Category Number of Customers Number of Metered Connections Number of Automated Meter Readers Meter testing intervals (years) Average age/meter replacement schedule (years Institutional 37 37 37 As Needed 8 years old/15-20 Commercial 313 313 313 As Needed 8 years old/15-20 Industrial 0 0 0 NA NA Public facilities 159 159 159 As Needed 8 years old/15-20 Other N/A --- --- --- ___ / ___ TOTALS 9104 9104 9104 NA NA For unmetered systems, describe any plans to install meters or replace current meters with advanced technology meters. Provide an estimate of the cost to implement the plan and the projected water savings from implementing the plan. NA Table 24. Water source meters Number of Meters Meter testing schedule (years) Number of Automated Meter Readers Average age/meter replacement schedule (years Water source (wells/intakes) 9 1 0 15-20 years old/With every well rehabilitation, which is every 6 years Treatment plant 1 1 1 New in 2015/ Every 15- 20years Objective 2: Achieve Less than 75 Residential Gallons per Capita Demand (GPCD) The 2002 average residential per capita demand in the Twin Cities Metropolitan area was 75 gallons per capita per day. Is your average 2010-2015 residential per capita water demand in Table 2 more than 75? Yes ☐ No ☒ What was your 2010 – 2015 five-year average residential per capita water demand? _68 g/person/day Describe the water use trend over that timeframe: Water use in Brooklyn Center has decreased over the last six years despite the increase in number of service connections. During the years of 2010 to 2015, least squares linear regression indicates that the best fit values increased 2% for serviced population and decreased 12% for total water pumped. Least squares linear regression for 2010-2015 also shows that water use declined for residential use at 19%, increased for non-essential use at 20%, increased for unmetered use at 26%, and remained relatively unchanged for C/I/I. The use of higher efficiency appliances and our customers being aware to conserve water probably have attributed to the decline. 40 Complete Table 25 by checking which strategies you will use to continue reducing residential per capita demand and project a likely timeframe for completing each checked strategy (Select all that apply and add rows for additional strategies): Table 25. Strategies and timeframe to reduce residential per capita demand Strategy to reduce residential per capita demand Timeframe for completing work ☐ Revise city ordinances/codes to encourage or require water efficient landscaping. ☐ Revise city ordinance/codes to permit water reuse options, especially for non-potable purposes like irrigation, groundwater recharge, and industrial use. Check with plumbing authority to see if internal buildings reuse is permitted ☒ Revise ordinances to limit irrigation. Describe the restricted irrigation plan: No watering Noon-5pm 2018 ☐ Revise outdoor irrigation installations codes to require high efficiency systems (e.g. those with soil moisture sensors or programmable watering areas) in new installations or system replacements. ☒ Make water system infrastructure improvements 2018 ☐ Offer free or reduced cost water use audits) for residential customers. ☒ Implement a notification system to inform customers when water availability conditions change. 2018 0 100 200 300 400 500 600 700 800 900 2009 2010 2011 2012 2013 2014 2015 2016 MG Water Use by Category Residential Water Delivered C/I/I Water Delivered Non-Essential Water Unmetered/Unaccounted 41 Strategy to reduce residential per capita demand Timeframe for completing work ☐ Provide rebates or incentives for installing water efficient appliances and/or fixtures indoors (e.g., low flow toilets, high efficiency dish washers and washing machines, showerhead and faucet aerators, water softeners, etc.) ☐ Provide rebates or incentives to reduce outdoor water use (e.g., turf replacement/reduction, rain gardens, rain barrels, smart irrigation, outdoor water use meters, etc.) ☐ Identify supplemental Water Resources ☐ Conduct audience-appropriate water conservation education and outreach. ☐ Describe other plans Objective 3: Achieve at least 1.5% annual reduction in non-residential per capita water use (For each of the next ten years, or a 15% total reduction over ten years.) This includes commercial, institutional, industrial and agricultural water users. Complete Table 26 by checking which strategies you will used to continue reducing non-residential customer use demand and project a likely timeframe for completing each checked strategy (add rows for additional strategies). Where possible, substitute recycled water used in one process for reuse in another. (For example, spent rinse water can often be reused in a cooling tower.) Keep in mind the true cost of water is the amount on the water bill PLUS the expenses to heat, cool, treat, pump, and dispose of/discharge the water. Don’t just calculate the initial investment. Many conservation retrofits that appear to be prohibitively expensive are actually very cost-effective when amortized over the life of the equipment. Often reducing water use also saves electrical and other utility costs. Note: as of 2015, water reuse, and is not allowed by the state plumbing code, M.R. 4715 (a variance is needed). However, several state agencies are addressing this issue. Table 26. Strategies and timeframe to reduce institutional, commercial industrial, and agricultural and non-revenue use demand Strategy to reduce total business, industry, agricultural demand Timeframe for completing work ☐ Conduct a facility water use audit for both indoor and outdoor use, including system components ☒ Install enhanced meters capable of automated readings to detect spikes in consumption Ongoing ☐ Compare facility water use to related industry benchmarks, if available (e.g., meat processing, dairy, fruit and vegetable, beverage, textiles, paper/pulp, metals, technology, petroleum refining etc.) ☐ Install water conservation fixtures and appliances or change processes to conserve water ☒ Repair leaking system components (e.g., pipes, valves) Ongoing-Leak Detection annually ☐ Investigate the reuse of reclaimed water (e.g., stormwater, wastewater effluent, process wastewater, etc.) ☐ Reduce outdoor water use (e.g., turf replacement/reduction, rain gardens, rain barrels, smart irrigation, outdoor water use meters, etc.) 42 Strategy to reduce total business, industry, agricultural demand Timeframe for completing work ☐ Train employees how to conserve water ☒ Implement a notification system to inform non-residential customers when water availability conditions change. 2018 ☐ Nonpotable rainwater catchment systems intended to supply uses such as water closets, urinals, trap primers for floor drains and floor sinks, industrial processes, water features, vehicle washing facilities, cooling tower makeup, and similar uses shall be approved by the commissioner. Plumbing code 4714.1702, Published October 31, 2016 ☐ Describe other plans: Objective 4: Achieve a Decreasing Trend in Total Per Capita Demand Include as Appendix 8 one graph showing total per capita water demand for each customer category (i.e., residential, institutional, commercial, industrial) from 2005-2014 and add the calculated/estimated linear trend for the next 10 years. Describe the trend for each customer category; explain the reason(s) for the trends, and where trends are increasing. After looking at the graph it will be apparent that the residential trend is moving downward because of more efficient appliances and water conservation practices. Both WSS and AG the trends are increasing more irrigations are being installed and weather dependent. For the Commercial trend we are seeing increase in commercial properties which typically use more water for production. Objective 5: Reduce Ratio of Maximum day (peak day) to the Average Day Demand to Less Than 2.6 Is the ratio of average 2005-2014 maximum day demand to average 2005-2014 average day demand reported in Table 2 more than 2.6? Yes ☒ No ☐ Calculate a ten-year average (2005 – 2014) of the ratio of maximum day demand to average day demand: _2.2 (2.0 for 2010-2015 Average Ratio)__ The position of the DNR has been that a peak day/average day ratio that is above 2.6 for in summer indicates that the water being used for irrigation by the residents in a community is too large and that efforts should be made to reduce the peak day use by the community. It should be noted that by reducing the peak day use, communities can also reduce the amount of infrastructure that is required to meet the peak day use. This infrastructure includes new wells, new water towers which can be costly items. Objective 6: Implement Demand Reduction Measures Water Conservation Program 43 Municipal water suppliers serving over 1,000 people are required to adopt demand reduction measures that include a conservation rate structure, or a uniform rate structure with a conservation program that achieves demand reduction. These measures must achieve demand reduction in ways that reduce water demand, water losses, peak water demands, and nonessential water uses. These measures must be approved before a community may request well construction approval from the Department of Health or before requesting an increase in water appropriations permit volume (Minnesota Statutes, section 103G.291, subd. 3 and 4). Rates should be adjusted on a regular basis to ensure that revenue of the system is adequate under reduced demand scenarios. If a municipal water supplier intends to use a Uniform Rate Structure, a community-wide Water Conservation Program that will achieve demand reduction must be provided. Current Water Rates Include a copy of the actual rate structure in Appendix 9 or list current water rates including base/service fees and volume charges below. Volume included in base rate or service charge: _1,000_ gallons or ____ cubic feet ___ other Frequency of billing: ☐ Monthly ☐ Bimonthly ☒ Quarterly ☐ Other: _________________ Water Rate Evaluation Frequency: ☒ every year ☐ every ___ years ☐ no schedule Date of last rate change: _1/1/2017__________ Table 27. Rate structures for each customer category (Select all that apply and add additional rows as needed) Customer Category Conservation Billing Strategies in Use * Conservation Neutral Billing Strategies in Use ** Non-Conserving Billing Strategies in Use *** Residential ☐ Monthly billing ☒ Increasing block rates (volume tiered rates) ☐ Seasonal rates ☐ Time of use rates ☐ Water bills reported in gallons ☐ Individualized goal rates ☐ Excess use rates ☐ Drought surcharge ☐ Use water bill to provide comparisons ☒ Service charge not based on water volume ☒ Other (describe) Minimum quarterly charge based on meter size ☐ Uniform ☒ Odd/even day watering ☐ Service charge based on water volume ☐ Declining block ☐ Flat ☐ Other (describe) Commercial/ Industrial/ Institutional ☐ Monthly billing ☒ Increasing block rates (volume tiered rates) ☐ Seasonal rates ☐ Uniform ☐ Service charge based on water volume ☐ Declining block ☐ Flat 44 Customer Category Conservation Billing Strategies in Use * Conservation Neutral Billing Strategies in Use ** Non-Conserving Billing Strategies in Use *** ☐ Time of use rates ☐ Water bills reported in gallons ☐ Individualized goal rates ☐ Excess use rates ☐ Drought surcharge ☐ Use water bill to provide comparisons ☒ Service charge not based on water volume ☒ Other (describe) Minimum quarterly charge based on meter size ☐ Other (describe) ☐ Other * Rate Structures components that may promote water conservation:  Monthly billing: is encouraged to help people see their water usage so they can consider changing behavior.  Increasing block rates (also known as a tiered residential rate structure): Typically, these have at least three tiers: should have at least three tiers. o The first tier is for the winter average water use. o The second tier is the year-round average use, which is lower than typical summer use. This rate should be set to cover the full cost of service. o The third tier should be above the average annual use and should be priced high enough to encourage conservation, as should any higher tiers. For this to be effective, the difference in block rates should be significant.  Seasonal rate: higher rates in summer to reduce peak demands  Time of Use rates: lower rates for off peak water use  Bill water use in gallons: this allows customers to compare their use to average rates  Individualized goal rates: typically used for industry, business or other large water users to promote water conservation if they keep within agreed upon goals. Excess Use rates: if water use goes above an agreed upon amount this higher rate is charged  Drought surcharge: an extra fee is charged for guaranteed water use during drought  Use water bill to provide comparisons: simple graphics comparing individual use over time or compare individual use to others.  Service charge or base fee that does not include a water volume – a base charge or fee to cover universal city expenses that are not customer dependent and/or to provide minimal water at a lower rate (e.g., an amount less than the average residential per capita demand for the water supplier for the last 5 years)  Emergency rates -A community may have a separate conservation rate that only goes into effect when the community or governor declares a drought emergency. These higher rates can help to protect the city budgets during times of significantly less water usage. **Conservation Neutral**  Uniform rate: rate per unit used is the same regardless of the volume used  Odd/even day watering –This approach reduces peak demand on a daily basis for system operation, but it does not reduce overall water use. *** Non-Conserving *** 45  Service charge or base fee with water volume: an amount of water larger than the average residential per capita demand for the water supplier for the last 5 years  Declining block rate: the rate per unit used decreases as water use increases.  Flat rate: one fee regardless of how much water is used (usually unmetered). Provide justification for any conservation neutral or non-conserving rate structures. If intending to adopt a conservation rate structure, include the timeframe to do so: NA Objective 7: Additional strategies to Reduce Water Use and Support Wellhead Protection Planning Development and redevelopment projects can provide additional water conservation opportunities, such as the actions listed below. If a Uniform Rate Structure is in place, the water supplier must provide a Water Conservation Program that includes at least two of the actions listed below. Check those actions that you intent to implement within the next 10 years. Table 28. Additional strategies to Reduce Water Use & Support Wellhead Protection ☒ Participate in the GreenStep Cities Program, including implementation of at least one of the 20 “Best Practices” for water ☐ Prepare a master plan for smart growth (compact urban growth that avoids sprawl) ☐ Prepare a comprehensive open space plan (areas for parks, green spaces, natural areas) ☒ Adopt a water use restriction ordinance (lawn irrigation, car washing, pools, etc.) ☐ Adopt an outdoor lawn irrigation ordinance ☐ Adopt a private well ordinance (private wells in a city must comply with water restrictions) ☒ Implement a stormwater management program ☐ Adopt non-zoning wetlands ordinance (can further protect wetlands beyond state/federal laws- for vernal pools, buffer areas, restrictions on filling or alterations) ☐ Adopt a water offset program (primarily for new development or expansion) ☐ Implement a water conservation outreach program ☐ Hire a water conservation coordinator (part-time) ☒ Implement a rebate program for water efficient appliances, fixtures, or outdoor water management ☐ Other Objective 8: Tracking Success: How will you track or measure success through the next ten years? By seeing a reduction in our daily demand to complete the goal of under 2.6 MGD Tip: The process to monitor demand reduction and/or a rate structure includes: a) The DNR Hydrologist will call or visit the community the first 1-3 years after the water supply plan is completed. b) They will discuss what activities the community is doing to conserve water and if they feel their actions are successful. The Water Supply Plan, Part 3 tables and responses will guide the discussion. 46 For example, they will discuss efforts to reduce unaccounted for water loss if that is a problem, or go through Tables 33, 34 and 35 to discuss new initiatives. c) The city representative and the hydrologist will discuss total per capita water use, residential per capita water use, and business/industry use. They will note trends. d) They will also discuss options for improvement and/or collect case studies of success stories to share with other communities. One option may be to change the rate structure, but there are many other paths to successful water conservation. e) If appropriate, they will cooperatively develop a simple work plan for the next few years, targeting a couple areas where the city might focus efforts. C. Regulation Complete Table 29 by selecting which regulations are used to reduce demand and improve water efficiencies. Add additional rows as needed. Copies of adopted regulations or proposed restrictions or should be included in Appendix 10 (a list with hyperlinks is acceptable). Table 29. Regulations for short-term reductions in demand and long-term improvements in water efficiencies Regulations Utilized When is it applied (in effect)? ☐ Rainfall sensors required on landscape irrigation systems ☐ Ongoing ☐ Seasonal ☐ Only during declared Emergencies ☐ Water efficient plumbing fixtures required ☐ New development ☐ Replacement ☐ Rebate Programs ☐ Critical/Emergency Water Deficiency ordinance ☐ Only during declared Emergencies ☒ Watering restriction requirements (time of day, allowable days, etc.) ☒ Odd/even ☐ 2 days/week ☐ Only during declared Emergencies ☐ Water waste prohibited (for example, having a fine for irrigators spraying on the street) ☐ Ongoing ☐ Seasonal ☐ Only during declared Emergencies ☐ Limitations on turf areas (requiring lots to have 10% - 25% of the space in natural areas) ☐ New development ☐ Shoreland/zoning ☐ Other ☐ Soil preparation requirement s (after construction, requiring topsoil to be applied to promote good root growth) ☐ New Development ☐ Construction Projects ☐ Other ☐ Tree ratios (requiring a certain number of trees per square foot of lawn) ☐ New development ☐ Shoreland/zoning ☐ Other ☐ Permit to fill swimming pool and/or requiring pools to be covered (to prevent evaporation) ☐ Ongoing ☐ Seasonal ☐ Only during declared Emergencies ☐ Ordinances that permit stormwater irrigation, reuse of water, or other alternative water use (Note: be sure to check current plumbing codes for updates) ☐ Describe 47 D. Retrofitting Programs Education and incentive programs aimed at replacing inefficient plumbing fixtures and appliances can help reduce per capita water use, as well as energy costs. It is recommended that municipal water suppliers develop a long-term plan to retrofit public buildings with water efficient plumbing fixtures and appliances. Some water suppliers have developed partnerships with organizations having similar conservation goals, such as electric or gas suppliers, to develop cooperative rebate and retrofit programs. A study by the AWWA Research Foundation (Residential End Uses of Water, 1999) found that the average indoor water use for a non-conserving home is 69.3 gallons per capita per day (gpcd). The average indoor water use in a conserving home is 45.2 gpcd and most of the decrease in water use is related to water efficient plumbing fixtures and appliances that can reduce water, sewer and energy costs. In Minnesota, certain electric and gas providers are required (Minnesota Statute 216B.241) to fund programs that will conserve energy resources and some utilities have distributed water efficient showerheads to customers to help reduce energy demands required to supply hot water. Retrofitting Programs Complete Table 30 by checking which water uses are targeted, the outreach methods used, the measures used to identify success, and any participating partners. Table 30. Retrofitting programs (Select all that apply) Currently there is no retrofitting program. Water Use Targets Outreach Methods Partners ☐ Low flush toilets, ☐ Toilet leak tablets, ☐ Low flow showerheads, ☐ Faucet aerators; ☐ Education about ☐ Free distribution of ☐ Rebate for ☐ Other ☐ Gas company ☐ Electric company ☐ Watershed organization ☐ Water conserving washing machines, ☐ Dish washers, ☐ Water softeners; ☐ Education about ☐ Free distribution of ☐ Rebate for ☐ Other ☐ Gas company ☐ Electric company ☐ Watershed organization ☐ Rain gardens, ☐ Rain barrels, ☐ Native/drought tolerant landscaping, etc. ☐ Education about ☐ Free distribution of ☐ Rebate for ☐ Other ☐ Gas company ☐ Electric company ☐ Watershed organization Briefly discuss measures of success from the above table (e.g. number of items distributed, dollar value of rebates, gallons of water conserved, etc.): NA E. Education and Information Programs Customer education should take place in three different circumstances. First, customers should be provided information on how to conserve water and improve water use efficiencies. Second, information should be provided at appropriate times to address peak demands. Third, emergency 48 notices and educational materials about how to reduce water use should be available for quick distribution during an emergency. Proposed Education Programs Complete Table 31 by selecting which methods are used to provide water conservation and information, including the frequency of program components. Select all that apply and add additional lines as needed. Table 31. Current and Proposed Education Programs Education Methods General summary of topics #/Year Frequency Billing inserts or tips printed on the actual bill When to irrigate, What not to flush, Ways to save water Twice ☒ Ongoing ☐ Seasonal ☐ Only during declared emergencies Consumer Confidence Reports Once ☒ Ongoing ☐ Seasonal ☐ Only during declared emergencies Press releases to traditional local news outlets (e.g., newspapers, radio and TV) ☐ Ongoing ☐ Seasonal ☐ Only during declared emergencies Social media distribution (e.g., emails, Facebook, Twitter) Video Once ☐ Ongoing ☒ Seasonal ☐ Only during declared emergencies Paid advertisements (e.g., billboards, print media, TV, radio, web sites, etc.) ☐ Ongoing ☐ Seasonal ☐ Only during declared emergencies Presentations to community groups ☐ Ongoing ☒ Seasonal ☐ Only during declared emergencies Staff training ☒ Ongoing ☐ Seasonal ☐ Only during declared emergencies Facility tours Cub scouts, Rotary club Twice ☒ Ongoing ☐ Seasonal ☐ Only during declared emergencies Displays and exhibits ☐ Ongoing ☒ Seasonal ☐ Only during declared emergencies 49 Education Methods General summary of topics #/Year Frequency Marketing rebate programs (e.g., indoor fixtures & appliances and outdoor practices) ☐ Ongoing ☐ Seasonal ☐ Only during declared emergencies Community news letters ☐ Ongoing ☐ Seasonal ☐ Only during declared emergencies Direct mailings (water audit/retrofit kits, showerheads, brochures) ☒ Ongoing ☐ Seasonal ☐ Only during declared emergencies Information kiosk at utility and public buildings ☒ Ongoing ☐ Seasonal ☐ Only during declared emergencies Public service announcements ☒ Ongoing ☐ Seasonal ☐ Only during declared emergencies Cable TV Programs ☒ Ongoing ☐ Seasonal ☐ Only during declared emergencies Demonstration projects (landscaping or plumbing) ☐ Ongoing ☐ Seasonal ☐ Only during declared emergencies K-12 education programs (Project Wet, Drinking Water Institute, presentations) ☒ Ongoing ☐ Seasonal ☐ Only during declared emergencies Community events (children’s water festivals, environmental fairs) ☐ Ongoing ☐ Seasonal ☐ Only during declared emergencies Community education classes ☐ Ongoing ☐ Seasonal ☐ Only during declared emergencies Water week promotions Public Works Week Once ☐ Ongoing ☒ Seasonal ☐ Only during declared emergencies Website (include address: ) ☐ Ongoing ☐ Seasonal ☐ Only during declared emergencies 50 Education Methods General summary of topics #/Year Frequency Targeted efforts (large volume users, users with large increases) ☐ Ongoing ☐ Seasonal ☐ Only during declared emergencies Notices of ordinances On Website ☒ Ongoing ☐ Seasonal ☐ Only during declared emergencies Emergency conservation notices ☐ Ongoing ☐ Seasonal ☒ Only during declared emergencies Other: ☐ Ongoing ☐ Seasonal ☐ Only during declared emergencies Briefly discuss what future education and information activities your community is considering in the future: More tours of our new Water treatment Plant. Making businesses and people aware on conservation of water and how to use it properly. 51 PART 4. ITEMS FOR METROPOLITAN AREA COMMUNITIES Minnesota Statute 473.859 requires WSPs to be completed for all local units of government in the seven-county Metropolitan Area as part of the local comprehensive planning process. Much of the information in Parts 1-3 addresses water demand for the next 10 years. However, additional information is needed to address water demand through 2040, which will make the WSP consistent with the Metropolitan Land Use Planning Act, upon which the local comprehensive plans are based. This Part 4 provides guidance to complete the WSP in a way that addresses plans for water supply through 2040. A. Water Demand Projections through 2040 Complete Table 7 in Part 1D by filling in information about long-term water demand projections through 2040. Total Community Population projections should be consistent with the community’s system statement, which can be found on the Metropolitan Council’s website and which was sent to the community in September 2015. Projected Average Day, Maximum Day, and Annual Water Demands may either be calculated using the method outlined in Appendix 2 of the 2015 Master Water Supply Plan or by a method developed by the individual water supplier. B. Potential Water Supply Issues Complete Table 10 in Part 1E by providing information about the potential water supply issues in your community, including those that might occur due to 2040 projected water use. The Master Water Supply Plan provides information about potential issues for your community in Appendix 1 (Water Supply Profiles). This resource may be useful in completing Table 10. You may document results of local work done to evaluate impact of planned uses by attaching a feasibility assessment or providing a citation and link to where the plan is available electronically. C. Proposed Alternative Approaches to Meet Extended Water Demand Projections Complete Table 12 in Part 1F with information about potential water supply infrastructure impacts (such as replacements, expansions or additions to wells/intakes, water storage and treatment capacity, distribution systems, and emergency interconnections) of extended plans for development and redevelopment, in 10-year increments through 2040. It may be useful to refer to information in the community’s local Land Use Plan, if available. Complete Table 14 in Part 1F by checking each approach your community is considering to meet future demand. For each approach your community is considering, provide information about the amount of 52 future water demand to be met using that approach, the timeframe to implement the approach, potential partners, and current understanding of the key benefits and challenges of the approach. As challenges are being discussed, consider the need for: evaluation of geologic conditions (mapping, aquifer tests, modeling), identification of areas where domestic wells could be impacted, measurement and analysis of water levels & pumping rates, triggers & associated actions to protect water levels, etc. D. Value-Added Water Supply Planning Efforts (Optional) The following information is not required to be completed as part of the local water supply plan, but completing this can help strengthen source water protection throughout the region and help Metropolitan Council and partners in the region to better support local efforts. Source Water Protection Strategies Does a Drinking Water Supply Management Area for a neighboring public water supplier overlap your community? Yes ☒ No ☐ If you answered no, skip this section. If you answered yes, please complete Table 32 with information about new water demand or land use planning-related local controls that are being considered to provide additional protection in this area. Table 32. Local controls and schedule to protect Drinking Water Supply Management Areas Local Control Schedule to Implement Potential Partners ☒ None at this time ☒ Comprehensive planning that guides development in vulnerable drinking water supply management areas Wellhead Protection Plan-2015 ☐ Zoning overlay ☐ Other: Technical assistance From your community’s perspective, what are the most important topics for the Metropolitan Council to address, guided by the region’s Metropolitan Area Water Supply Advisory Committee and Technical Advisory Committee, as part of its ongoing water supply planning role? ☒ Coordination of state, regional and local water supply planning roles ☐ Regional water use goals ☒ Water use reporting standards ☐ Regional and sub-regional partnership opportunities ☒ Identifying and prioritizing data gaps and input for regional and sub-regional analyses ☐ Others: ___________________________________________________________________ 53 GLOSSARY Agricultural/Irrigation Water Use - Water used for crop and non-crop irrigation, livestock watering, chemigation, golf course irrigation, landscape and athletic field irrigation. Average Daily Demand - The total water pumped during the year divided by 365 days. Calcareous Fen - Calcareous fens are rare and distinctive wetlands dependent on a constant supp ly of cold groundwater. Because they are dependent on groundwater and are one of the rarest natural communities in the United States, they are a protected resource in MN. Approximately 200 have been located in Minnesota. They may not be filled, drained or otherwise degraded. Commercial/Institutional Water Use - Water used by motels, hotels, restaurants, office buildings, commercial facilities and institutions (both civilian and military). Consider maintaining separate institutional water use records for emergency planning and allocation purposes. Water used by multi-family dwellings, apartment buildings, senior housing complexes, and mobile home parks should be reported as Residential Water Use. Commercial/Institutional/Industrial (C/I/I) Water Sold - The sum of water delivered for commercial/institutional or industrial purposes. Conservation Rate Structure - A rate structure that encourages conservation and may include increasing block rates, seasonal rates, time of use rates, individualized goal rates, or excess use rates. If a conservation rate is applied to multifamily dwellings, the rate structure must consider each residential unit as an individual user. A community may have a separate conservation rate that only goes into effect when the community or governor declares a drought emergency. These higher rates can help to protect the city budgets during times of significantly less water usage. Date of Maximum Daily Demand - The date of the maximum (highest) water demand. Typically this is a day in July or August. Declining Rate Structure - Under a declining block rate structure, a consumer pays less per additional unit of water as usage increases. This rate structure does not promote water conservation. Distribution System - Water distribution systems consist of an interconnected series of pipes, valves, storage facilities (water tanks, water towers, reservoirs), water purification facilities, pumping stations, flushing hydrants, and components that convey drinking water and meeting fire protection needs for cities, homes, schools, hospitals, businesses, industries and other facilities. Flat Rate Structure - Flat fee rates do not vary by customer characteristics or water usage. This rate structure does not promote water conservation. Industrial Water Use - Water used for thermonuclear power (electric utility generation) and other industrial use such as steel, chemical and allied products, paper and allied products, mining, and petroleum refining. Low Flow Fixtures/Appliances - Plumbing fixtures and appliances that significantly reduce the amount of water released per use are labeled “low flow”. These fixtures and appliances use just enough water to be effective, saving excess, clean drinking water that usually goes down the drain. Maximum Daily Demand - The maximum (highest) amount of water used in one day. Metered Residential Connections - The number of residential connections to the water system that have meters. For multifamily dwellings, report each residential unit as an individual user. Percent Unmetered/Unaccounted For - Unaccounted for water use is the volume of water withdrawn from all sources minus the volume of water delivered. This value represents water “lost” by miscalculated water use due to inaccurate meters, water lost through leaks, or water that is used but unmetered or otherwise undocumented. Water used for public services such as hydrant flushing, ice skating rinks, and public swimming pools should be reported under the category “Water Supplier Services”. 54 Population Served - The number of people who are served by the community’s public water supply system. This includes the number of people in the community who are connected to the public water supply system, as well as people in neighboring communities who use water supplied by the community’s public water supply system. It should not include residents in the community who have private wells or get their water from neighboring water supply. Residential Connections - The total number of residential connections to the water system. For multifamily dwellings, report each residential unit as an individual user. Residential Per Capita Demand - The total residential water delivered during the year divided by the population served divided by 365 days. Residential Water Use - Water used for normal household purposes such as drinking, food preparation, bathing, washing clothes and dishes, flushing toilets, and watering lawns and gardens. Should include all water delivered to single family private residences, multi-family dwellings, apartment buildings, senior housing complexes, mobile home parks, etc. Smart Meter - Smart meters can be used by municipalities or by individual homeowners. Smart metering generally indicates the presence of one or more of the following:  Smart irrigation water meters are controllers that look at factors such as weather, soil, slope, etc. and adjust watering time up or down based on data. Smart controllers in a typical summer will reduce water use by 30%-50%. Just changing the spray nozzle to new efficient models can reduce water use by 40%.  Smart Meters on customer premises that measure consumption during specific time periods and communicate it to the utility, often on a daily basis.  A communication channel that permits the utility, at a minimum, to obtain meter reads on d emand, to ascertain whether water has recently been flowing through the meter and onto the premises, and to issue commands to the meter to perform specific tasks such as disconnecting or restricting water flow. Total Connections - The number of connections to the public water supply system. Total Per Capita Demand - The total amount of water withdrawn from all water supply sources during the year divided by the population served divided by 365 days. Total Water Pumped - The cumulative amount of water withdrawn from all water supply sources during the year. Total Water Delivered - The sum of residential, commercial, industrial, institutional, water supplier services, wholesale and other water delivered. Ultimate (Full Build-Out) - Time period representing the community’s estimated total amount and location of potential development, or when the community is fully built out at the final planned density. Unaccounted (Non-revenue) Loss - See definitions for “percent unmetered/unaccounted for loss”. Uniform Rate Structure - A uniform rate structure charges the same price-per-unit for water usage beyond the fixed customer charge, which covers some fixed costs. The rate sends a price signal to the customer because the water bill will vary by usage. Uniform rates by class charge the same price-per-unit for all customers within a customer class (e.g. residential or non-residential). This price structure is generally considered less effective in encouraging water conservation. Water Supplier Services - Water used for public services such as hydrant flushing, ice skating rinks, public swimming pools, city park irrigation, back-flushing at water treatment facilities, and/or other uses. Water Used for Nonessential Purposes - Water used for lawn irrigation, golf course and park irrigation, car washes, ornamental fountains, and other non-essential uses. Wholesale Deliveries - The amount of water delivered in bulk to other public water suppliers. 55 Acronyms and Initialisms AWWA – American Water Works Association C/I/I – Commercial/Institutional/Industrial CIP – Capital Improvement Plan GIS – Geographic Information System GPCD – Gallons per capita per day GWMA – Groundwater Management Area – North and East Metro, Straight River, Bonanza, MDH – Minnesota Department of Health MGD – Million gallons per day MG – Million gallons MGL – Maximum Contaminant Level MnTAP – Minnesota Technical Assistance Program (University of Minnesota) MPARS – MN/DNR Permitting and Reporting System (new electronic permitting system) MRWA – Minnesota Rural Waters Association SWP – Source Water Protection WHP – Wellhead Protection APPENDICES TO BE SUBMITTED BY THE WATER SUPPLIER Appendix 1: Well records and maintenance summaries Go to Part 1C for information on what to include in appendix Appendix 2: Water level monitoring plan Go to Part 1E for information on what to include in appendix Appendix 3: Water level graphs for each water supply well Go to Part 1E for information on what to include in appendix Appendix 4: Capital Improvement Plan Go to Part 1E for information on what to include in appendix Appendix 5: Emergency Telephone List Go to Part 2C for information on what to include in appendix Appendix 6: Cooperative Agreements for Emergency Services Go to Part 2C for information on what to include in appendix Appendix 7: Municipal Critical Water Deficiency Ordinance Go to Part 2C for information on what to include in appendix Appendix 8: Graph of Ten Years of Annual Per Capita Water Demand for Each Customer Category Go to Objective 4 in Part 3B for information on what to include in appendix Appendix 9: Water Rate Structure Go to Objective 6 in Part 3B for information on what to include in appendix Appendix 10: Ordinances or Regulations Related to Water Use Go to Objective 7 in Part 3B for information on what to include in appendix Appendix 11: Implementation Checklist Provide a table that summarizes all the actions that the public water supplier is doing, or proposes to do, with estimated implementation dates. Appendix 12: Sources of Information for Table 10 Provide links or references to the information used to complete Table 10. If the file size is reasonable, provide source information as attachments to the plan. Member introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION AUTHORIZING AND ESTABLISHING A PHYSICAL SPACE AS THE OFFICE OF THE MAYOR IN THE CITY HALL BUILDING OF BROOKLYN CENTER. WHEREAS, the City Council and Mayor routinely conduct City Elected Official business and meet with residents, business representatives and stakeholder groups; and WHEREAS, on Monday, February 11, 2019, the Mayor requested the establishment of exclusive Mayor office space for which there was no City Council consensus; and WHEREAS, on Monday, February 25, 2019, the City Council consented to the authorization and establishment of a physical space as the Office of the Mayor/City Council; and WHEREAS, on Monday, September 9, 2019, the Mayor requested the authorization and establishment of exclusive Mayor office space; and WHEREAS, on Monday, September 9, 2019, the City Council consented to the authorization and establishment of exclusive Mayor office space; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, establishes an exclusive Mayor office space in the City Hall building of Brooklyn Center. September 23, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. COU N C IL ITEM MEMOR ANDUM DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Doran M. C ote, P.E., Direc tor of P ublic Works F R O M:Andrew Hogg, P.E., Assistant C ity Engineer S UBJ EC T:R esolution to Approve an Applic ation to the Metropolitan C ounc il for the Water Efficiency G rant P rogram Requested Council Action: - M otion to approve the attached application to the M etropolitan C ouncil for the water efficiency grant program. Background: In 2019, the Minnesota Legis lature approved funding of $375,000 the first year and $375,000 the sec ond year, for a water demand reduction grant program to enc ourage munic ipalities in the metropolitan area to implement meas ures to reduc e water demand to ensure the reliability and protection of drinking water supplies . T hes e funds c ome from the C lean Water, Land, and Legacy Amendment funds to be used for water cons ervation practices. Munic ipal water s uppliers des iring to provide their res idents an incentive to us e water more effic iently may apply through S ept 30, 2019 for grant funds from the Metropolitan C ouncil. Applicants will be notified of any award by December 2, 2019. G rants will be awarded on a c ompetitive bas is to c ommunities that manage municipal water sys tems and the grants will provide 75% of the program cost with the municipality required to provide the remaining 25% plus in- kind services s uc h as staff time. G rants will be available in amounts from $2,000 to $50,000. S taff propos es to reques t $18,750 from the Metropolitan C ounc il, requiring a $6,250 matc h from the C ity therefore creating a total incentive program of $25,000 for 2019/2020. C ommunities may use the funds to lower the c os t of purchas e and ins tallation of products that reduce water use, such as low-flow toilets, Energy S tar-rated washing mac hines , and more effic ient irrigation sys tems. Budget Issues: F unding for the proposed rebate program will be from the Metropolitan C ouncil ($18,750), And the required munic ipal match from the Water F und ($6,250) for a total of $25,000. S trategic Priorities and Values: R es ident Ec onomic S tability AT TAC HME N T S: Desc ription Upload Date Type R esolution 9/17/2019 C over Memo DR AF T _R equest F orm 9/17/2019 C over Memo DR AF T _Info P ac ket 9/17/2019 C over Memo G rant G uidlines 9/17/2019 C over Memo G rant Application 9/17/2019 C over Memo Member introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION TO APPROVE THE APPLICATION TO THE METROPOLITAN CONCUINL FOR THE WATER EFFICIENCY GRANT PROGRAM. WHEREAS, the Minnesota Legislature approved funding of $375,000 the first year and $375,000 the second year, for a water demand reduction grant program to encourage municipalities in the metropolitan area to implement measures to reduce water demand to ensure the reliability and protection of drinking water supplies; and WHEREAS , the Metropolitan Council will implement a water efficiency grant program effective September 30, 2019 to June 30, 2022 for municipal programs which offer grants or rebates to property owners who are customers of the municipal water supply system and who replace specified water using devices with devices that use substantially less water; and WHEREAS, the Metropolitan Council will provide 75% of the program cost and the City of Brooklyn Center will provide 25% of the program cost plus in- kind services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that the Council hereby approves the application to the Metropolitan Council for the Water Efficiency Grant Program. September 23, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Installation Address ( if different from above) City State Zip Code Residential Customer Commercial Customer Owner / Occupant Owner / Non-Occupant No previous unit 1.6 GPF Failed Unit 3.5 GPF Working Unit 3.5 GPF Old Unit Manufacture: Old Unit Model #: Old Unit Age: DRAFT 2019/2020 WATER EFFICIENCY REBATE PROGRAM REQUEST FORM Applicant Name E-mail Address Home Phone Number Daytime Phone Number Ma iling Address City State Zip Code I am a: I am a: Contractor's/ Retailer's Name Contact Person E-mail Address Installer's Name (write SELF if customer installed) Installation Date Manufacturer's Name Bowl Model# Tank Model# Gallons Per Flush (GPF) # of Units Installed Date of Installation Estimated Annual Water Savings (Gal) Why was this purchased? To replace: Previous unit was: Manufacturer's Name Model # Gallons Per Flush (GPF) # of Units Installed Date of Installation Estimated Annual Water Savings (Gal) BROOKLYN CENTER UTILITIES CUSTOMER INFORMATION CONTRACTOR / RETAILER INFORMATION APPLIANCE & EQUIPMENT REBATE INFORMATION Number of people in household: __________ TOILETS - HIGH EFFICIENCY Minimum Efficiency Requirements: US EPA WaterSense• Label REBATE: $50 PER TOILET URINALS - HIGH EFFICIENCY Minimum Efficiency Requirements: US EPA WaterSense• Label REBATE: $50 PER URINAL Old Unit Manufacture: Old Unit Model #: Old Unit Age: No previous unit 1.6 GPF Failed Unit 3.5 GPF Working Unit 3.5 GPF Why was this purchased? To replace: Previous unit was: Manufacturer's Name Make # Model # # of Units Installed Date of Installation Estimated Annual Water Savings {Gal) Manufacturer's Name Make # Model # # of Units Installed Date of Installation Estimated Annual Water Savings (Gal) Description of work completed Or mail application to: City of Brooklyn Center Andrew Hogg Brooklyn Center, MN 55430 Phone: 763-569-3327 Fax: 763-569-3327 Email: ahogg@ci.brooklyn-center.mn.us For more information about the City’s Water Conservation Program, visit ?? CLOTHES WASHER - HIGH EFFICIENCY Minimum Efficiency Requirements: Certified Energy-Star Label REBATE: $100 Old Unit Manufacture: Old Unit Model #: Old Unit Age: IRRIGATION SYSTEM UPGRADE Minimum Efficiency Requirements: US EPA WaterSense• Label REBATE: $200 APPLICANT AGREEMENT My signature indicates that the information provided is true, I have read and understood the rebate program guidelines, and that I comply with the City of Brooklyn Center rebate program requirements. Upon compliance, a rebate will be distributed if funding is available at the time of application . I will allow a representative of the City of Brooklyn Center to verify the installation if requested. Signature:________________________________________ Date:_____________________________________________ FOR OFFICIAL OFFICE USE ONLY Date : ________________________ Receipt Attached?: ______________ Total Allowable Rebate: __________ Verified By: ____________________ Comments: ____________________ ______________________________ ______________________________ Old Unit Manufacture: Old Unit Model #: Old Days Watered: Total Minutes Watered: CITY OF BROOKLYN CENTER WATER EFFICIENCY REBATE PROGRAM 6301 Shingle Creek Boulevard Brooklyn Center, MN 55430 (763) 569-3340 REBATES FOR PROJECTS THAT IMPROVE WATER EFFICIENCY AND CONSERVE WATER The City of Brooklyn Center supports water conservation practices that help to reduce the water demand from municipal water supply customers. To encourage water conservation, the City of Brooklyn Center has received a grant from the Metropolitan Council to establish a rebate program to reduce municipal water use in both residential and commercial properties within the city. PURPOSE OF PROGRAM The City of Brooklyn Center is offering rebates to residents and commercial property owners to promote water conservation and use their drinking water more efficiently. Brooklyn Center’s water supply is abundant, but it is not limitless. Water usage can go from just over 1.93 million gallons per day in December to nearly 5.05 million gallons per day in July & August. 2018 WATER USAGE IN BROOKLYN CENTER BY MONTH Saving water is simple and smart. Residential and commercial property owners in a position to upgrade to more water efficient appliances and equipment can receive a rebate to help offset the cost of upgrading . The rebate program is set up to help reduce the amount of water being wasted in a home or business by inefficient appliances and equipment. Replacing old, inefficient toilets, urinals, washing machines, and irrigation systems with WaterSense and Energy Star certified appliances and equipment can help improve water efficiency, conserve water, and reduce utility bills. The City of Brooklyn Center aims to reduce the amount of water used by 1,688,000 gallons per year with this rebate program. AWARD AMOUNTS The rebate is 75% of the cost of the item, up to a maximum of $50 for WaterSense toilets, $100 for Energy Star washing machines and $200 for WaterSense irrigation controls, sprinkler heads, and/or rain sensors until June 30, 2020 or until the funds are exhausted. Applications shall be taken on a first come first served basis. ELIGIBLE APPLICANTS Eligible applicants are any Brooklyn Center property owners who are customers of the municipal water supply system that replace existing inefficient toilets, washing machines, and irrigation control systems with WaterSense certified toilets, irrigation control systems, and Energy Star washing machines. Toilets, washing machines, and irrigation control systems must be installed within the City of Brooklyn Center. ELIGIBLE ACTIVITIES The following products purchased after Jan 1, 2020 could qualify for rebates. These include: • Replacing EXISTING TOILETS with high -eff iciency units with the EPA WaterSense label. o http://www3.epa.gov/watersense/products/t oilets.html • Replacing EXISTING WASHING MACHINES with new ones with the Energy Star certification. o https://www.energystar.gov/products/appliances/clothes_washers • Auditing of LAWN IRRIGATION SYSTEMS by certified professionals that result in controller replacement with an EPA WaterSense labeled controller. Replacement of broken or inefficient sprinkler heads also qualifies for reimbursement. o http://www.epa.gov/watersense/outdoor/cert_programs.htmI • Replacing irrigation system controllers (no audit required) with EPA WaterSense labeled controllers . o http://www.epa.gov/watersense/products/controlt ech.html Products with EPA WaterSense Certification can be found here: o http://www3.epa.gov/watersense/product_search.html Products with EnergyStar Certification can be found here: o http://www.energystar.gov/productfinder/product/certified-clothes-washers/resuIts DEADLINE Reimbursements will be issued on a first come first served basis until June 30, 2020 or until funds are exhausted, whichever comes first . Payment will be made upon successful completion of work and submission of payment rebate request form accompanied by original receipts for expenses . Payment is only for equipment cost. Labor charges are not applicable for rebates . Further Facts and informational links • EPA WaterSense - Water Conservation http://www3.epa.gov/watersense/our_water/start_saving.htmI • Estimate Water Savings Calculator http://conservationpays.com/toolbox/water-use-calculator/ http://www.home-water-works.org 1 Metropolitan Council Water Efficiency Grant Program Overview The Metropolitan Council (Council) will implement a water efficiency grant program effective September 30, 2019 to June 30, 2022. Grants will be awarded on a competitive basis to municipalities that manage municipal water systems. The Council will provide 75% of the program cost; the municipality must provide the remaining 25%. Municipalities will use the combined Council and municipality funds to run their own grant or rebate programs. Grants will be made available in amounts with a minimum of $2,000 and a maximum of $50,000. Grantees will be required to provide estimated water savings achieved through this program for Clean Water, Land & Legacy Amendment reporting purposes. Legislative Directive - Minnesota 2019 Session Law $375,000 the first year and $375,000 the second year are for the water demand reduction grant program to encourage municipalities in the metropolitan area to implement measures to reduce water demand to ensure the reliability and protection of drinking water supplies. Fiscal year 2020 appropriations are available until June 30, 2021, and fiscal year 2021 appropriations are available until June 30, 2022. Grant Program Goal The goal of the water efficiency grant program is to support technical and behavioral changes that improve municipal water use efficiency in the seven-county metropolitan area. Critical Points to Remember • The applying municipality must be a water supplier • New construction and new developments are not eligible • Funds are for rebates or grants only; consulting and city staff time are ineligible • Combined Council and municipality funds cannot pay for 100% of an eligible activity’s cost • A portion of each eligible activity’s cost must be paid by the property owner • Grant recipients must display the Clean Water, Land and Legacy Amendment logo and the Metropolitan Council logo on program-related web pages and paper communications Grant Program Structure: Administration and Funding The Water Efficiency Grant Program will be administered by Metropolitan Council Environmental Services (MCES) and will be funded with $750,000 appropriated by the 2019 Minnesota Legislature. Grant applications will be reviewed and ranked by the MCES Water Supply Planning Unit staff. Grants are only for water efficiency programs offering rebates or grants to property owners who are customers of the municipal water supply system and who replace specified water using devices with approved devices that use substantially less water. 2 Grants will be awarded to municipalities in amounts ranging from $2,000 to $50,000 for providing rebates or grants to property owners. Municipalities will be responsible for the design and operation of their rebate or grant program and its details. Grant payments to the municipality will be for 75% of approved program amounts. The municipality must provide the remaining 25% of the program cost. Municipality rebates or grants are eligible for reimbursement on device replacements conducted September 30, 2019 through June 30, 2022. Here is an example showing the grant funding design: Eligibility Per legislative language, the grant program is limited to municipalities in the seven-county metropolitan area. Municipalities eligible per above must apply to participate and, if approved, sign a standard Council Grant Agreement, before any eligible rebates or grants can be submitted for reimbursement. Agreements shall require that municipalities: • Entirely pass through grants received (as is being done by MCES) • Verify purchase of devices to receive grants • Retain records and cooperate with any audits • Conduct all communications with property owners and ensure all written communications to property owners include both the Clean Water, Land and Legacy Amendment and the Metropolitan Council’s logo • Provide quantitative information for state reporting purposes Eligible water efficiency devices consist of the following: • Toilet replacement with a US EPA WaterSense labeled toilet • Irrigation controller replacement with a US EPA WaterSense labeled controller • Clothes washing machine replacement with an US DOE Energy Star labeled clothes washing machine • Irrigation spray sprinkler body replacement with a US EPA WaterSense labeled spray sprinkler body • Irrigation system audit by an Irrigation Professional certified by a US EPA WaterSense program Expenses eligible for reimbursement are the out-of-pocket cost of the device and its installation only, not to include any owner labor costs. In addition, new construction and new developments are ineligible, as this program is intended as a current infrastructure replacement program. Application Process • Applicants must be municipal water suppliers • Municipalities will submit MCES supplied application form by September 30, 2019. Required information includes: o the municipality’s rebate or grant program design and work plan o proposed examples of communications to property owners o requested total grant amount o estimated annual amount of water saved by the applying municipality 3 • Application form is available at: https://metrocouncil.org/Wastewater-Water/Funding- Finance/Available-Funding-Grants.aspx • Submit competed application to: brian.davis@metc.state.mn.us • Metropolitan Council will notify municipalities of grant awards and provide grant agreements by December 2, 2019. Proposal Selection Criteria In the event that funds requested exceed funds available, the following criteria will be used to determine the amount granted to a given municipality: • Municipalities that are supplied 100% with groundwater • Municipalities with identified water supply issues in Master Water Supply Plan Community Profiles or Local Water Supply Plans • Municipalities’ ratio of peak monthly water use to winter monthly water use • Municipalities’ average residential per capita water use • The order in which applications are received and until grant funds are completely committed Funding Process and Reporting Requirements • Utilizing forms provided by MCES, the following information must be reported on a quarterly basis: o Number, type and amount of rebates or grants provided to property owners, along with each property address o Estimated annual gallons of water saved per device installation o Municipality matching funds disbursed o Number of unmet funding requests from property owners, if any • Upon review and confirmation of the above information, MCES will process a grant payment in the amount of 75% of approved total rebates or grants for the reporting period. • MCES will provide confirmation of grant balances available upon request and reserves the right to amend grant agreements, in collaboration with grantee municipality, if quarterly reporting indicates rebate or grant programs will not fully utilize grant awards within the grant period. Qualified Activities • Toilet replacement with a US EPA WaterSense labeled toilet: http://www.epa.gov/WaterSense/product_search.html • Irrigation controller replacement with a US EPA WaterSense labeled controller: https://www.epa.gov/watersense/product-search • Clothes washing machine replacement with an US DOE Energy Star labeled clothes washing machine: https://www.energystar.gov/productfinder/product/certified-clothes-washers/results • Irrigation spray sprinkler body replacement with a US EPA WaterSense labeled spray sprinkler body https://www.epa.gov/watersense/product-search • Irrigation system audit by an Irrigation Professionals certified by a US EPA WaterSense program https://www.epa.gov/watersense/find-pro 4 Reporting Example Community Property Street Address Property Type Device Replaced Cost per Device # of Devices Rebate or Grant per Device Est. Annual Water (Gal) Saved Per Device Total Rebate or Grant Municipality Contribution Eligible Grant Amount Anytown 652 Silvis St Residential Clothes Washer $624.60 1 $150.00 3,000 $150.00 $37.50 $112.50 Anytown 1952 Ingram Way Residential Irrigation Controller $199.99 1 $100.00 8,800 $100.00 $25.00 $75.00 Anytown 630 Gibbons Ave Residential Clothes Washer $599.90 1 $150.00 3,000 $150.00 $37.50 $112.50 Anytown 4424 Barriger Blvd Residential Toilet $168.00 1 $50.00 4,000 $50.00 $12.50 $37.50 Metropolitan Council Water Efficiency Grant Application Form Applicant Information: Municipality: _________________________________________________________________ Municipal Utility: ______________________________________________________________ Mailing Address: ______________________________________________________________ Primary Contact Information: Municipality primary authorized representative (all correspondence regarding the Water Efficiency Grant Program should be addressed to individual named below): NAME: _________________________________________________________________ TITLE: _________________________________________________________________ STREET: _________________________________________________________________ CITY, ZIP: _________________________________________________________________ PHONE: _________________________________________________________________ EMAIL: _________________________________________________________________ Secondary Contact Information: Municipality secondary authorized representative: NAME: _________________________________________________________________ TITLE: _________________________________________________________________ STREET: _________________________________________________________________ CITY, ZIP: _________________________________________________________________ PHONE: _________________________________________________________________ EMAIL: _________________________________________________________________ Municipal Total Per Capita Water Use (2018): _________________ (gallons per person-day) Municipal Residential Per Capita Water Use (2018): _________________ (gallons per person-day) Municipal Ratio of Peak Month to Winter Month Water Use (2018): ________________ Municipality’s estimated annual water savings from proposed program: _______________ (gallons) City of Brooklyn Center City of Brooklyn Center 6301 Shingle Creek Blvd, Brooklyn Center, MN 55430 Andrew Hogg Assistant City Engineer 6301 Shingle Creek Blvd Brooklyn Center, MN 55430 763.569.3327 ahogg@ci.brooklyn-center.mn.us Doran Cote Director of Public Works 6301 Shingle Creek Blvd Brooklyn Center, MN 55430 763.569.3328 dcote@ci.brooklyn-center.mn.us 89.62 61.87 2.6 1,688,000 Municipal Utility Grant or Rebate Program Design: Requested Grant Amount (must equal 75% of total program budget): $_____________________ Required Utility Matching Amount (must equal 25% of total program budget): $______________ Will your program be a grant program or rebate program? _______________________________ Estimated Number of Items: Item Estimated Number Toilets Irrigation Controllers Clothes Washing Machines Irrigation Spray Sprinkler Bodies Irrigation System Audits 2 18,750 6,250 Rebate 80 50 50 30 0 Project Work Plan and Schedule:* Task Description Responsible Person Start Date Completion Date * Municipal utility may create own project plan and schedule form 3 Complete MCES Grant Application Andrew Hogg 9/12/19 9/30/19 Develop Brooklyn Center Water Efficiency Grant Program Andrew Hogg 9/30/19 12/15/19 Advertise Water Efficiency Rebate Andrew Hogg - Brooklyn Center Communications 1/1/20 6/30/22 Review Applications, Issues Rebate, Quarterly Reporting Andrew Hogg 1/1/20 6/30/22 Project Close Out Andrew Hogg 6/30/22 6/30/22 Communications to Property Owners: How will your program be advertised (check all that apply): Newsletter ____ Print Media ____ Email ____ Twitter ____ Website____ Radio ____ Television ____ Facebook ____ Nextdoor ____ Other Social Media ____ Please attach examples of proposed newsletter, print media, or email communications Critical Points to Remember: • The applying municipality must be a water supplier • New construction and new developments are not eligible • Funds are for rebates or grants only; consulting and city staff time are ineligible • Combined Council and municipality funds cannot pay for 100% of an eligible activity’s cost • A portion of each eligible activity’s cost must be paid by the property owner • Grant recipients must display the Clean Water, Land and Legacy Amendment logo and the Metropolitan Council logo on program-related web pages and paper communications 4 4 4 4 4 4 COU N C IL ITEM MEMOR ANDUM DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Doran C ote, Director of P ublic Works F R O M:Mike Albers, C ity Engineer S UBJ EC T:R esolution Acc epting F eas ibility R eport and C alling for an Improvement P ublic Hearing for Improvement P roject Nos. 2020-01, 02, 03 and 04, G randview North Area S treet, S torm Drainage and Utility Improvements Requested Council Action: - M otion to approve a resolu tion a ccep tin g feasibility rep ort a n d ca lling for a n improvemen t p u b lic hearing for Imp rovement P roject N os. 2 0 2 0 -0 1 , 02, 03 and 04, G randview N orth Area S treet, S torm D rain a g e and U tility Improvements. Background: T his projec t was es tab lis hed by the C ity C ounc il o n May 13, 2019, by R es o lutio n 2019-74, for the area commonly referred to as the G randview No rth Area Improvements . T his ac tio n was taken in ac cordance with the C ap ital Imp ro vement P rogram (C I P ), whic h id entifies G rand view No rth Area fo r imp ro vements during the 2020 c onstruc tion season. T he attached feasibility rep o rt provid es a s ummary o f the p ro ject evaluation proc es s and p reliminary layo ut of s treet and utility imp ro vements . T he report also inc ludes the res ults of a res ident ques tionnaire that was mailed to all p ro p erty owners within the p ro ject area. A p ublic info rmational meeting was c o nducted on S eptemb er 5, 2019, to provid e p ro ject informatio n to p ro p erty o wners and tenants within the p ro ject area and gain additional input from the public . T he informational meeting was generally positive in nature with the majority o f ques tions and c o nc erns relating to design details , spec ial as s es s ments and projec t sc hedule. A formal presentation of the feasibility for the project is planned at the public hearing. T he attac hed resolution declares certain projec t c os ts to be assessed fo r the G rand view North Area S treet, S torm Drainage and Utility Improvements and calls for an improvement p ublic hearing o n O c to b er 28, 2019. If approved b y the C ity C o uncil, legal notice would b e p ublished , and all p ro p erty o wners who c o uld potentially be assessed for imp ro vements would receive a Notice of Improvement P ublic Hearing via mail. S taff recommends that the C ity C ounc il c ons id er estab lis hing the 2020 spec ial as s es s ment rates in No vember, 2019, and holding the spec ial assessment public hearing in Dec ember, 2019. Budget Issues: T he total projec t cost fo r the G randview No rth Area S treet, S torm Drainage and Utility Improvements is es timated to be $6,294,000. F unding s ourc es fo r the projec t are propos ed fro m a variety o f s o urc es as des cribed in the feasibility report. T he Draft S p ecial Assessment Levy R oll fo r Improvement P rojec t Nos . 2018-01 and 2018-02 are included in Appendix D of the feas ibility report. S trategic Priorities and Values: Key Transportation Inves tments AT TAC HME N T S: Desc ription Upload Date Type R esolution 9/17/2019 C over Memo F easibility R eport 9/17/2019 C over Memo Member introduced the following resolution and moved its adoption: RESOLUTION NO._______________ RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING FOR AN IMPROVEMENT PUBLIC HEARING FOR IMPROVEMENT PROJECT NOS. 2020-01, 02, 03 AND 04, GRANDVIEW NORTH AREA STREET, STORM DRAINAGE AND UTILITY IMPROVEMENTS WHEREAS, the Brooklyn Center City Council, by Resolution No. 2019-74, directed the preparation of a feasibility report regarding proposed improvements to the streets, storm drainage system and public utilities in the Grandview North Area neighborhood; and WHEREAS, the City Engineer has prepared said report and recommends that the proposed improvements be considered; and WHEREAS, a portion of the cost of street and storm drainage improvements for said project is proposed to be assessed against properties within the project area; and WHEREAS, the total project cost for the Grandview North Area Street, Storm Drainage and Utility Improvements is estimated to be $6,294,000; the total cost of the street and storm drainage improvement portion of said project is estimated to be $4,390,000 and the project funding sources are currently estimated to be: Special Assessments $ 888,190.92 Sanitary Sewer Utility Fund $ 1,060,000.00 Water Utility Fund $ 784,000.00 Storm Drainage Utility Fund $ 1,258,073.95 Street Light Utility Fund $ 60,000.00 Street Reconstruction Fund $ 2,243,735.13 Total $ 6,294,000.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1. The Engineer’s Feasibility Report for the Grandview North Area Street, Storm Drainage and Utility Improvements is received and accepted. 2. An improvement public hearing shall be held on the 28 th day of October, 2019, in the City Hall Council Chambers at 7:00 p.m. or as soon thereafter as the matter may be heard to pass upon said improvement project and at such time and place all persons owning property affected by said improvements will be given an opportunity to be heard with reference to said improvements. 3. The City Clerk is directed to cause a notice of the improvement public hearing RESOLUTION NO. _______________ to be published in the official newspaper at least two weeks prior to the public hearing, and shall state in the notice the total cost of the improvement. September 23, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Feasibility Report Grandview North Area Street and Utility Improvements Page 1 Public Works Dept Engineering Division Phone: 763-569-3340 FAX: 763-569-3440 FEASIBILITY REPORT FOR GRANDVIEW NORTH AREA STREET AND UTILITY IMPROVEMENTS IMPROVEMENT PROJECT NOS. 2020-01, 02, 03 and 04 CITY OF BROOKLYN CENTER, MINNESOTA September 17, 2019 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota _____________________________ Michael J Albers, P.E. Reg. No. 47074 September 17, 2019 Feasibility Report Grandview North Area Street and Utility Improvements Page 2 I. BACKGROUND In 2020, the City of Brooklyn Center will be entering the 27th year of its long-range infrastructure rehabilitation program often referred to as the Neighborhood Street and Utility Improvement Program. This program has consisted of a systematic rehabilitation and/or replacement of the City’s aging streets, water main, sanitary sewer, storm sewers, sidewalks, trails and street lights. The City’s Capital Improvement Program identifies the Grandview North Area Neighborhood for reconstruction in 2020. The proposed project includes roadway, utility and sidewalk improvements within the project limits shown on Figure 1. The Grandview North project area extends from 59th Avenue to Interstate 694 and from Humboldt Avenue to Dupont Avenue. This report was prepared in response to City Council Resolution No. 2019-74 dated May 13, 2019, directing staff to prepare a feasibility report and collect public input for the proposed project. Staff conducted a public informational meeting with residents and property owners located within the project area on September 5, 2019. A resident questionnaire and letter were also distributed as part of the project evaluation process. A summary of resident comments is provided in Appendix B. The 2020 project area consists of approximately 1.8 miles of streets and utilities. The neighborhood consists of approximately 110 residential properties that are zoned "R1", 1 sub-dividable church property that is zoned "R1", 32 townhomes that are zoned R3 and 2 senior housing buildings that are zoned R6. Feasibility Report Grandview North Area Street and Utility Improvements Page 3 Figure 1: Project Area Feasibility Report Grandview North Area Street and Utility Improvements Page 4 II. STREET IMPROVEMENTS A. EXISTING CONDITIONS The majority of the local streets within the proposed project area were most recently improved between 1961 and 1968 resulting in the existing street pavement being in service for approximately 55 years. The existing streets are generally 30 feet wide, which is typical for most low volume residential streets in Brooklyn Center. All of the streets except for Humboldt Avenue have concrete curb and gutter. The roadways within the project area are very flat and have concrete curb and gutter. The bituminous asphalt pavement has aged and is showing significant fatigue and distress. The typical service life for bituminous pavement is approximately 30 years. Generally, it is no longer cost-effective to routinely maintain these streets with seal coating or thin overlay procedures. Complete reconstruction is warranted. There are existing concrete sidewalks within the project area located on the south side of 60th Avenue, the west side of Humboldt Avenue, and the north side of Lilac Drive. Adjacent to the project area, concrete sidewalk exists along both sides of Dupont Avenue and on the north side of 59th Avenue. Also adjacent to the project area a new 6’ sidewalk will be installed in 2019 on 62nd Avenue from Dupont Avenue to Lyndale Avenue as part of the Interstate Area Reconstruction Project. Bituminous trails exist in Grandview Park and on Lilac Drive between 62nd Avenue and Fremont Avenue. See Figure 2 for existing sidewalk and trail locations. A geotechnical investigation was performed within the project area to obtain and analyze soil samples below the street pavement. The geotechnical evaluation report contains information regarding the subsurface soil and groundwater conditions and includes appropriate design and construction recommendations. Soil borings primarily indicate fair to good soils. Most borings showed various layers of sand, silty-sand and clayey-sand material. Groundwater was noted at depths of 6.5 to 9.0 feet below the pavement surface in several areas. Traffic within the project area is generally limited to local traffic access to residential properties within the neighborhood. The roadways generally do not provide connection to other neighborhoods and, therefore, do not experience significant cut-through or collector-type traffic. Traffic volumes on streets within the project area are generally low volume and typical for local roadways in Brooklyn Center, expected to be much less than 1,000 in most instances. B. PROPOSED STREET IMPROVEMENTS Based on the age and condition of the existing bituminous asphalt pavement surfaces and the proposed replacement of underlying utilities in certain locations, complete replacement of the street surface is warranted. Proposed street improvements include full depth reconstruction for the existing streets to a width of 30 feet for the streets within the project area (see Appendix C, Street and Storm Sewer Improvements Figure). The existing soil material will provide a stable foundation to support the proposed street and utility improvements. The roadway subgrade consists of good soils and is planned to be reclaimed (recycled) in place to be reused as the new aggregate base for the proposed street section. Removal of poor soils in isolated areas throughout the project for utility and or roadway construction will be performed as recommended in the geotechnical report and as determined in the field during construction. Feasibility Report Grandview North Area Street and Utility Improvements Page 5 The installation of concrete curb and gutter is proposed with the reconstruction of the streets within the project area. Concrete curb and gutter will assist in conveying storm water runoff to storm sewer catch basins. The street grades will also be designed to provide improved drainage to the storm sewer system. The proposed street reconstruction does not include substantial changes to the roadway width, alignment or elevation. In accordance with the Complete Streets Policy adopted by the City in 2013, all streets and trail projects, including design, planning, reconstruction, rehabilitation, maintenance or operations by the City of Brooklyn Center shall be designed and executed in a responsible, equitable and financially reasonable way to accommodate and encourage travel by bicyclists, pedestrians, public transportation, emergency and commercial vehicles in a balanced manner. Implementation of the City’s Complete Streets Policy ensures that the needs and safety of pedestrians, bicyclists, motorists and transit riders of all ages and abilities are taken into account in the design and operation of roads. Accordingly, a worksheet was completed to assist in the complete streets evaluation (see Appendix A, Complete Streets Worksheet). Additionally, the Safe Routes to School Planning (SRTS) Assistance Memorandum prepared by MnDOT in June 2013 and the Pedestrian & Bicycle Plan adopted in March 2014 are used to plan additional sidewalk and trail routes. The Pedestrian & Bicycle Plan identifies a sidewalk on 62nd Avenue from Lilac Drive to Lyndale Avenue as a gap in the sidewalk system. In response to the residential survey we received zero (0) responses supporting additional sidewalks in the neighborhood and one (1) responses not wanting any additional sidewalks from residents with frontage on 62nd Avenue. The following strategies and improvements are recommended: • Ensure that the needs and safety of pedestrians, bicyclists, motorists and transit riders of all ages and abilities are taken into account in the design and operation of roads. • A new 6 feet sidewalk located along the north side of 62nd Avenue from Lilac Drive to Dupont Avenue is proposed per the Pedestrian & Bicycle Plan. • The existing concrete sidewalks within the project area located on the south side of 60th Avenue, the west side of Humboldt Avenue, and the north side of Lilac Drive will be repair as needed or as impacted by utility replacements. • Pedestrian curb ramps will be constructed throughout the project at each crosswalk location with truncated dome detectable warning systems in compliance with the Americans with Disabilities Act (ADA). • Review eliminating the bituminous trail connection on Lilac Drive between 62nd Avenue and Fremont Avenue during the final project design. It should also be noted that in-depth property surveys are not performed and when constructing the new driveway aprons, the determined location generally matches existing driveway locations and widths. It is not the intent under this project to verify and fix driveway-property line issues, which sometimes exist. Rather, the construction under this project generally occurs within City right-of-way. Other improvements include the installation of concrete driveway aprons, the replacement of trees that are impacted, replacement of landscaping elements and irrigation systems that are impacted and deficient segments of sidewalk are proposed to be repaired as warranted or impacted. Disturbed boulevard areas will be restored with topsoil and sod. Figure 2: Sidewalk and Trail Improvements Feasibility Report Grandview North Area Street and Utility Improvements Page 6 Feasibility Report Grandview North Area Street and Utility Improvements Page 7 III. STREET LIGHTING SYSTEM A. EXISTING CONDITIONS The neighborhood improvement program has historically included the replacement of free-standing street lights located within the neighborhood. Free-standing street lights are defined as lights mounted on poles, which do not contain any other overhead utilities attached to them. There are currently five (5) free-standing street lights within the project area. These lights consist of older style wood utility poles that have been in service for many years, most likely dating back to the original construction of the neighborhood. The existing free-standing street lights have overhead power services with cobra-head type light fixtures. Other street lights in the neighborhood exist on multiuse-type poles, which are unable to be removed and therefore are not planned to be replaced. There are currently 10 street lights on multiuse poles within the project area. The City’s Street Light Policy states that street lights may be provided at street intersections and at mid- block locations where the distance between intersections exceeds 700 feet. Street lights are currently located at all intersections and at most of the longer blocks that exceed 700 feet with minor exceptions. B. PROPOSED STREET LIGHTING IMPROVEMENTS The recommended street light improvements include replacement of the five (5) existing free-standing street lights with fiberglass poles, cut-off type LED light fixtures and underground power services. Other street lights that are mounted on multiuse transmission/distribution poles within the neighborhood are not proposed to be modified with this project (see Figure 3); however, Xcel Energy has indicated that all Xcel Energy-owned cobra head-style streetlights on multiuse poles in the project area currently have LED fixtures. In accordance with City policy, mid-block street lights may be installed where the block exceeds 700 feet in length upon receipt of a petition signed by a majority of the residents on the block, including signatures of the residents adjacent to the specific location where such mid-block light is requested. Staff received a few inquiries about street lights through the public outreach efforts of the project but staff has not received any formal requests/petitions for additional street lights. Adding new street lights will be coordinated and evaluated during the final design stages of the project with the property owners that would be directly affected by adding new street lights. Should the appropriate petitions be received, additional lighting will be included in the project lighting improvements. Feasibility Report Grandview North Area Street and Utility Improvements Page 8 Figure 3: Street Light Exhibit Feasibility Report Grandview North Area Street and Utility Improvements Page 9 IV. STORM DRAINAGE AND TREATMENT SYSTEM A. EXISTING CONDITIONS The project area is located within the West Mississippi Watershed Management Commission area and storm water flows to the Mississippi River. The existing storm drainage system in the project area consists of a network of public and private storm sewer pipes installed between approximately 1952 and 1983 and is generally undersized by today’s standards (see Figure 4). Generally, the surface water within the northern portion of this neighborhood flows northerly overland to the townhomes private underground storm sewer and eventually discharging into the MnDOT ditches. The surface water within the southern portion of this neighborhood flows overland to the underground storm drainage systems on 60th Avenue or Emerson Avenue which flows to trunk storm drainage systems on 59th Avenue, eventually discharging into the Mississippi River. The trunk line on 59th Avenue consists of 42-inch and 54-inch reinforced concrete pipe installed in 1952. A water quality treatment facility and additional 48- inch reinforced concrete pipe outlet were installed near the intersection of 59th Avenue and Lyndale Avenue in 2009. A televising inspection of the existing storm sewer is currently being conducted and will further be evaluated during final design. A cursory review of the existing underground pipe network in this area found the pipe to be in fair to good condition with some isolated issues identified in several areas that warrant repair. There are several isolated areas within the project area that experience localized flooding due to the flat topography within the project area. Several comments from area residents indicated a lack of adequate drainage facilities within the neighborhood and were mostly related to standing water along the edge of the street and at driveways. However, no major flooding issues have been identified. B. PROPOSED DRAINAGE IMPROVEMENTS Storm sewer improvements will be made to the existing system that includes replacing/repairing catch basins and laterals where necessary. As indicated, the storm sewer system is to some extent undersized. A more complete system is proposed to be installed including multiple new trunk and lateral lines and catch basins in several areas (see Appendix C, Street and Storm Sewer Improvements Figure). This expansion of the drainage system and installation of additional pipes and catch basin structures will help minimize localized drainage problems. The existing public storm sewer system within the street right-of- way will be reconstructed, but is not expected to include the replacement of the trunk storm sewer within 59th Avenue under this project. Proposed water quality improvements include installing sump catch basins at select neighborhood discharge locations where feasible. Additionally, infiltration basins (rain gardens) will be incorporated throughout the project area within the boulevard areas where adjacent property owners volunteer and agree to these gardens. An infiltration basin consists of a relatively small area of plantings within a constructed depression located behind the street curb. Rainwater is routed to the areas from the street gutter and infiltrates naturally by plants and soils in the garden. This infiltration process removes nutrients and pollutants. By acting as a small detention pond, the rain garden plants and soils also provide a natural way of reducing the amount of runoff water that flows from rooftops, lawns, driveways and streets directly into the storm sewer system. The underground treatment chambers and infiltration basins are recommended for this project in certain areas to help meet the City’s storm water treatment goals and requirements. Feasibility Report Grandview North Area Street and Utility Improvements Page 10 Figure 4: Storm Sewer Feasibility Report Grandview North Area Street and Utility Improvements Page 11 V. SANITARY SEWER SYSTEM A. EXISTING CONDITIONS The existing sanitary sewer collection system within the project area consists primarily of eight-inch diameter vitrified clay pipe (VCP) sewer mains. The majority of the sanitary sewer system was installed between 1960 and 1963. Due to the age and materials used in the original construction of the sanitary sewer, almost all of the sanitary sewer mains within the project area are subjected to frequent issues with root intrusion. Public Works crews must perform root sawing and jetting on an annual basis to maintain the system conveyance capacity and avoid sewer back-ups in many locations (see Figure 6). During the project planning phase, all public sanitary sewer pipes were inspected with remote televising equipment. These inspections confirmed that portions of the sanitary sewer have moderate to severe problems with root intrusion, sags and sections of cracked and broken pipe along pipe joints and at many services. Surveys received from residents also indicate some occurrences of sewer service line blockage that are often attributed to root penetration of the service pipe joints and connection points. Figure 5 illustrates a typical section of sewer pipe with moderate root intrusion problems. The project contains many segments of sanitary sewer that are in likewise or worse condition. Figure 5: Sanitary Sewer Line, Tree Root Intrusion B. PROPOSED SANITARY SEWER IMPROVEMENTS Complete replacement of the public eight-inch diameter VCP sanitary sewer mains within the project area is recommended due to the extent of root intrusion, sags and cracked pipe within the collection system (see Appendix C, Sanitary Sewer and Water Main Improvements Figure). Isolated replacement of the problem areas is not cost effective. In accordance with past City construction practice, individual service lines between the sewer main and the property line would also be replaced. The sanitary sewer within the multi-family properties located at 6125 Lilac Drive and 6201 Lilac Drive (The Crossings at Brookwood) and the townhomes along 63rd Lane (Brookwood Townhomes) are privately owned and no improvements are included as part of this public project. Feasibility Report Grandview North Area Street and Utility Improvements Page 12 Figure 6: Sanitary Sewer Root Saw Locations Feasibility Report Grandview North Area Street and Utility Improvements Page 13 VI. WATER SYSTEM A. EXISTING CONDITIONS A majority of the water main within the project area consists of 6-inch and 8-inch diameter cast iron pipe (CIP) installed in 1968. The water main pipe velocities in the Grandview Area are all relatively low due to low domestic demands in this residential area as confirmed by water distribution modeling. Minor water quality issues have been reported by residents. A majority of the existing water main in the project area is assumed to have a cement based internal liner. There is a history of only 1 water main break within the project area (see Figure 7). However, the water main is in fair to good condition and has not approached the end of its life cycle. One property was also identified to have had frozen service issues. B. PROPOSED WATER MAIN IMPROVEMENTS Recommended water main improvements include partial replacement (approximately 30%-40%) of the existing cast iron water main with new ductile iron water main in segments where the replacement of the adjacent sanitary sewer is deeper than the existing water main (due to undercutting issues during construction) (see Appendix C, Sanitary Sewer and Water Main Improvements Figure). In future years, nearer the end of the life cycle of the remainder of the water main that is not being proposed to be replaced (see Figure 7), considerations of in-situ pipe lining is expected to be evaluated as warranted that will preserve the new roadway that is being proposed as part of this current project. The proposed improvements also include replacement of valves, hydrants and water services extending from the water main in the street to the water curb stop located at the front property line. Replacement pipe materials include ductile iron pipe, which is more resistant to corrosion than cast iron pipe, and copper service pipe. Shallow services that have been susceptible to freezing will be insulated along from the water main to the water curb stop. The water main within the multi-family properties located at 6125 Lilac Drive and 6201 Lilac Drive (The Crossings at Brookwood) and the townhomes along 63rd Lane (Brookwood Townhomes) are privately owned and no improvements are included as part of this public project. Feasibility Report Grandview North Area Street and Utility Improvements Page 14 Figure 7: Water Main Break Locations Feasibility Report Grandview North Area Street and Utility Improvements Page 15 VII. PARK IMPROVEMENTS Grandview Park is located within the project area. There are no planned improvements to Grandview Park as part of this project. No new parks or other public recreation facilities are planned as part of the project. VIII. RIGHT-OF-WAY AND EASEMENTS Generally, all public infrastructure owned, maintained and operated by the City throughout the project area is located within City easements and/or right-of-way. It is not anticipated that the City will need to acquire any additional right of way or easements as part of the project. IX. ESTIMATED COSTS AND FUNDING CONSIDERATIONS The total estimated cost of the proposed project is $6,294,000.00. Table 1 provides a summary of the estimated project costs and recommended funding amounts from the various sources as indicated. Funding for the project is further described below. A. FUNDING FOR STREET IMPROVEMENTS The estimated project cost of roadway improvements for all streets in this project area is $2,910,000.00. This preliminary estimate includes the cost for project administration, legal, engineering and construction contingency. Special assessments for street improvements are proposed in accordance with the 2020 rates which are expected to be considered for adoption by the City Council on November 11, 2019. The standard 2020 residential street assessment rate is estimated to be $4,715 per R1 zoned residential property. This rate would be assessed to all benefitting single family residential properties within the project area (see Figure 8). For R1 properties which may be legally subdivable into two or more lots, the assessment to be applied shall equal the maximum number of lots allowable times the unit R1 assessment. The church property located at 6206 Lilac Drive is legally subdividable and would be assessed accordingly. The multi-family properties located along 63rd Lane (Brookwood Townhomes) are zoned R3 and would be assessed based on a per unit assessment based on the frontage rate, multiplied by the total feel of frontage and divided by the total number of units. The multi-family properties located at 6125 Lilac Drive and 6201 Lilac Drive (The Crossings at Brookwood) would be assessed based on an area basis. An “A” zone benefit includes the area abutting the street to be improved, extended to the depth of 200-feet and a “B” zone of lesser benefit for the remainder of the property area. The “A” zone rate is based on assessing 70 percent of the total street project cost deemed to benefit the property and the “B” zone rate is based on 30 percent. Based on cost estimates for full street reconstruction, the full unit rate has been determined to be “A” zone rate of $0.4316 per square foot and a “B” zone rate of $0.1850 per square foot. It should be noted that historically the assessments have been levied based on estimated costs rather than actual costs, understanding that the project costs are levied at a reduced percentage (70 and 30 percents as indicated above). City owned properties are not proposed to be assessed. A total estimated special assessment amount of $666,264.87 would be levied for street improvements. The remaining street construction costs would be Feasibility Report Grandview North Area Street and Utility Improvements Page 16 funded from the Street Reconstruction Fund. A summary of the proposed special assessments for street improvements is provided in Appendix D. B. FUNDING FOR STORM DRAINAGE IMPROVEMENTS The total estimated cost for storm drainage improvements within the project area is $1,480,000.00. This preliminary estimate includes the cost for project administration, legal, engineering and construction contingency. Special assessments for storm drainage improvements are proposed in accordance with the 2020 rates which are expected to be considered for adoption by the City Council on November 11, 2019. The standard 2020 storm drainage special assessment rate is estimated to be $1,415 per R1 zoned single family residential property within the project area (see Figure 8). The church property located at 6206 Lilac Drive and the multi-family properties located along 63rd Lane (Brookwood Townhomes) have been computed similarly to the street assessments. Storm sewer assessments for the multi-family properties located at 6125 Lilac Drive and 6201 Lilac Drive (The Crossings at Brookwood) have been computed similarly to the street assessments. Based on preliminary cost estimates for the storm sewer improvements, the full unit rate has been determined to be an “A” zone rate of $0.2195 per square foot and a “B” zone rate of $0.0941 per square foot. On this basis, a total estimated special assessment amount of $221,926.05 would be levied for storm sewer improvements. A summary of the proposed special assessments for storm drainage improvements is provided in Appendix D. C. FUNDING FOR UTILITY IMPROVEMENTS The estimated cost of sanitary sewer improvements is $1,060,000.00; the estimated cost for water main improvements is $784,000.00; and the estimated cost for street light replacement is $60,000.00. As previously noted, these total cost estimates include the costs for project administration, engineering, legal and construction contingency. All costs for water, sanitary sewer and street light improvements will be funded by their respective utility funds in accordance with established policy for such improvements. Feasibility Report Grandview North Area Street and Utility Improvements Page 17 Table 1: Cost and Funding Feasibility Report Grandview North Area Street and Utility Improvements Page 18 Figure 8: Assessment Map Feasibility Report Grandview North Area Street and Utility Improvements Page 19 X. RECOMMENDED PROJECT SCHEDULE Table 2 is the preliminary schedule for the project. Table 2. Interstate Area Reconstruction Project – Schedule Action Target Date City Council Receives Feasibility Report and Calls for an Improvement Public Hearing September 23, 2019 City Council Holds Improvement Public Hearing, Authorizes the Project and Orders Preparation of Plans and Specifications October 28, 2019 City Council Establishes 2020 Assessment Rates, Declaring Costs to be Assessed and Calling for a Public Hearing on Proposed Special Assessments November 11, 2019 City Council Holds Assessment Public Hearing and Certify Assessment Roll December 9, 2019 City Council Approves Plans and Specs, and Authorizes Advertisement for Bids January 2020 City Receives and Opens Project Bids February 2020 City Council Considers Award of Contract February/April 2020 Start Project Construction April 2020 Construction Substantially Complete October 2020 XI. CONCLUSIONS AND RECOMMENDATIONS The overall condition of the City's street and utility infrastructure systems is critical to the operation, safety, welfare and economic health of the entire community. As a result of the infrastructure needs described and the proposed solutions and estimated costs provided in this report, the proposed project is considered to be necessary, cost effective and feasible. Feasibility Report Grandview North Area Street and Utility Improvements Appendix A Complete Streets Worksheet City of Brooklyn Center Complete Streets Policy Complete Streets Policy Adopted by City Council June 24, 2013 Appendix A Complete Streets Worksheet This Complete Streets Worksheet is intended to serve as a guide when reviewing a roadway’s ability to accommodate all modes of transportation (pedestrian, bicyclists, transit riders, freight, and automobiles) and people of all abilities in a cost-effective manner, while promoting safe operation for all users. Complete streets address the design of the entire street right-of-way to determine the best allocation of space between the various transportation modes. Complete streets may be achieved through single projects or incrementally through a series of smaller improvements or maintenance activities over time. This worksheet was developed to facilitate implementing the complete streets process and to help sort through potentially conflicting modal priorities. The worksheet is also available in an electronic format that allows responses to by typed directly into the worksheet. Please reference the following materials when filling out the checklist: • City and/or County Comprehensive Plans that cover the project area • Transportation Plans that cover the project area (e.g., City, County, and/or State) • Bicycle or Pedestrian Master Plans that cover the project area (e.g., City, Park district, County, and/or State) • City and/or County ADA Transition Plans that cover the project area • Area specific studies • A Policy on Geometric Design of Highways and Streets (AASHTO “Green Book”) • AASHTO Guide for the Development of Bicycle Facilities, 4th Edition • MnDOT Bikeway Facility Design Manual • Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) • ADA Accessibility Guidelines (ADAAG) • Proposed Rights-of-Way Accessibility Guidelines (PROWAG) •Hennepin County Complete Street Policy • State of Minnesota Complete Street Policy COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDEA-2 Project Information Project Location (municipality): Roadway Jurisdiction: Project/Roadway Name: Project Start Point: Project End Point: Project Manager Define Existing and Future Land Use and Urban Design Context 1. Do any adopted plans call for the development of bicycle, pedestrian, transit or roadway facilities on, crossing, or adjacent to, the proposed project? If yes, list the applicable plan(s). Guidance: Possible sources of this information include Comprehensive Plans, Transportation Plans, Bicycle or Pedestrian Master Plans or area-specific studies developed by applicable City, County and/or State Agencies. 2. Are there any local, county, statewide or federal policies that call for incorporating multimodal facilities? Guidance: Policies at the state and federal level may impact a project due to funding sources. Date: 09/17/2019 City of Brooklyn Center City of Brooklyn Center Grandview North Area Street and Utility Improvements Improvement area consists of properties bounded between 59th Avenue and Interstate 694 and from Humboldt Avenue and Dupont Avenue. See project area map in feasibility report. Jay Hill, City of Brooklyn Center Brooklyn Center Pedestrian & Bicycle Plan (City of Brooklyn Center, March 2014) calls for a new sidewalk along 62nd Avenue from Lilac Drive to Lyndale Avenue. NA A-3APPENDIX A: COMPLETE STREETS WORKSHEET 3. Describe the study area. Guidance: What are the predominant land uses along the corridor? What is the community character? (e.g., tree-lined streets, historic, new development) Are there any planned redevelopment areas in the project area? 4. What trip generators (existing and future) are in the vicinity of the project that might attract walkers, bikers or transit users? Guidance: For example, large employers, downtown or shopping districts, schools, parks, community centers, medical centers, transit stations, government buildings and senior care facilities. Define Existing and Future Transportation Context 5. Describe existing and projected modal volumes, if available. Volumes (as available)Existing Projected (Year) Average Daily Traffic Pedestrian Counts Bicycle Counts Truck Volumes Transit Volumes The project area consists of approximately 1.8 miles of streets and utilities. The project’s neighborhood consists of approximately 110 residential properties that are zoned "R1", 1 sub-dividable church property that is zoned "R1", 32 townhomes that are zoned R3 and 2 senior apartments that are zoned R6. The project area includes 1 City park (Grandview Park) and 1 school property (Earle Brown Elementary School) located within 1/2 mile of the project area. Access to the Mississippi Trail corridor is also available within 1/2 mile of the project area. Local Streets: low volume Local Streets: low volume Not Available Not Available Not Available Not Available Not Available Not Available NA NA COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDEA-4 6.Existing vehicle speed conditions. a.What is the posted speed limit for the project and associated intersecting streets? b.Provide speed data, if available. c.Are excessive speeds an issue in the project area? 7.Describe crash data, if available, and known conflict locations. Guidance: Crash data will likely not be available for pedestrians and bicycles. Crash trends and known conflict points should include neighborhood input and antidotal data, such as areas of known “near misses”, or areas where seasonal activities cause safety issues, such as sports arenas or fairgrounds. Transportation Mode Number of Crashes Period Covered Vehicles Pedestrians Bicycles a.Are there any crash trends between specific modes? b.Are there known conflict points between specific modes? 30 mph per state statute (Local streets), posted 30 mph on Dupont Avenue 61st Ave: 27 mph (2018) Not Available for other local streets. Higher speeds on Dupont Avenue. 21 throughout the neighborhood 1/1/09-9/10/19 1 1/1/09-9/10/19 1 1/1/09-9/10/19 There are no crash trends between specific modes. No A-5APPENDIX A: COMPLETE STREETS WORKSHEET 8.Describe Classifications. a.What is the road functional classification? b.Does the street cross any high functional classification roads? (yes/no) If so, please list. c. Does the roadway have other classifications (e.g., truck route, transit route, bicycle route, emergency vehicle route)? (yes/no) If so, please list. 9.Sketch in or attach the existing cross-section(s). Guidance: The existing cross-section should include the full right-of-way and be clearly dimensioned. Additional cross-sections are advisable to illustrate specific situations or if corridor segments greatly vary. All streets within the project area are designated as Local Streets. Yes: Dupont Avenue on the east boundary of the project is a collector. Yes: Dupont Avenue on the east boundary of the project is also a MSA Route and a Metro Transit bus route. 59th Avenue on the south boundary of the project is a MSA Route. COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDEA-6 10.What multimodal accommodations exist in the project and on streets that it intersects? Guidance: Multimodal accommodations may include transit routes, sidewalks, trails, and designated on-street bicycle facilities, such as bike lanes, sharrows or signed bike routes. 11.If there are no multimodal accommodations, how far away are the closest parallel facilities? Guidance: Designated transit routes or bikeways may not exist within the community, and therefore, may not be applicable. 12.What multimodal amenities exist in the project? Guidance: multimodal amenities may include benches, bike racks/lockers, trash receptacles, crosswalks, traffic signals, mature tree canopy, transit stops/shelters, and wayfinding signage. 13.Describe any particular user needs/challenges along the project corridor that you have observed or have been informed of. Guidance: User needs may consist of lack of facilities (worn dirt pathways), traffic congestion, difficulty accessing bus stops or sidewalks due to snow piles at intersections, at-grade crossings of railroads or high volume roadways, and steep terrain. Within the project, there is a concrete sidewalks are located on the south side of 60th Avenue, the west side of Humboldt Avenue, and the north side of Lilac Drive. Adjacent to the project area, concrete sidewalk exists along both sides of Dupont Avenue and on the north side of 59th Avenue. Also adjacent to the project area a new 6’ sidewalk will be installed in 2019 on 62nd Avenue from Dupont Avenue to Lyndale Avenue as part of the Interstate Area Reconstruction Project. Bituminous trails exist in Grandview Park and on Lilac Drive between 62nd Avenue and Fremont Avenue. See Figure 2 in the feasibility report for existing sidewalk and trail locations. NA Mature boulevard trees throughout the project area. Several comments from area residents indicated this lack of adequate drainage facilities within the neighborhood and were mostly related to standing water along the edge of the street and at driveways. A-7APPENDIX A: COMPLETE STREETS WORKSHEET 14.Are the existing facilities ADA and PROWAG compliant? Guidance: Reference resources include the ADA Accessibility Guidelines (ADAAG), Proposed Rights-of-Way Accessibility Guidelines (PROWAG), and MnDOT Accessibility Design Tools website. Identify Existing Deficiencies 15.Based on the land use and transportation context analysis, describe existing and anticipated future deficiencies to full multimodal transportation that the project could/should address. Describe Future Objectives 16.Develop objectives regarding how multimodal facilities will be integrated into the project and how identified deficiencies will be addressed. Guidance: The objectives will form the basis for the street design. Recommend Area Typology/Street Typology and Test Cross-section(s) 17.Complete the following questions if your community has developed Area Typologies and Street Typologies (See page 21, “Roadway Classification versus Settings” for a description of area and street typologies.) Guidance: If applicable, list document that contains your agency’s Area Typologies and Street Typologies a.What is the recommended Area Typology? b.What is the recommended Street Typology? No: The existing sidewalks along 59th Avenue and Dupont Avenue generally have pedestrian curb ramps adjacent the project area. The existing sidewalk along 60th Avenue, Humboldt Avenue and Lilac Drive generally have pedestrian ramps within the project area. The pedestrian curb ramps will be reviewed for compliance and will be replaced with truncated dome detectable warning systems in compliance with the Americans with Disabilities Act (ADA) at each crosswalk location throughout the project as necessary. The Brooklyn Center Pedestrian & Bicycle Plan identified a missing sidewalk connection on on 62nd Avenue from Lilac Drive to Lyndale Avenue. A new 6’ sidewalk will be installed in 2019 on 62nd Avenue from Dupont Avenue to Lyndale Avenue as part of the Interstate Area Reconstruction Project. -Ensure that the needs and safety of pedestrians, bicyclists, motorists, and transit riders of all ages and abilities are taken into account in the design and operation of roads. -Pedestrian curb ramps should be constructed throughout the project at each crosswalk location with truncated dome detectable warning systems in compliance with the Americans with Disabilities Act (ADA). NA NA COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDEA-8 18.Sketch in or attach the initial cross-section(s) that depicts desired street elements. Guidance: Initial cross-section should be clearly dimensioned and indicate any additional right-of-way required. Additional cross-sections are advisable for specific situations or if corridor segments greatly vary. 19.Describe any constraints associated with the initial cross-section. Guidance: Potential constraints include lack of right-of-way, existing structures, existing mature trees or environ- mental features, topography or number of driveways. 20.Sketch in or attach alternative cross-sections. Guidance: Alternative cross-sections should be modifications of the initial cross-section that respond to identi- fied constraints. All modes should receive equal consideration and accountability in the development of alternatives. Potential constraints would be the number of existing mature trees and landscaping in the right-of-way, number of driveways, increase in impervious surface area and limited right-of way space. A-9APPENDIX A: COMPLETE STREETS WORKSHEET Describe Tradeoffs and Select Cross-section 21.Describe tradeoffs associated with the alternative cross-sections. Guidance: Examples of tradeoffs include removal of mature vegetation, narrower travel lanes, removal of on-street parking (one or both sides), right-of-way acquisition costs, and provision of bikeway facility on an adjacent parallel street. 22.Sketch in or attach the selected cross-section(s). Guidance: Selected cross-section should be clearly dimensioned and indicate any additional right-of-way required. Additional cross-sections are advisable for specific situations or if corridor segments greatly vary. 23.If the project does not accommodate all modes, list reasons why facilities for that mode are not provided. Guidance: For example, the cost of the facility will be disproportionately high in relation to number of projected users; adequate right-of-way does not exist and acquisition of additional right-of-way would create adverse impacts to valued community assets; a bikeway facility is being planned on an adjacent parallel route that can service bicyclists’ needs. Alternative cross-section would provide a concrete sidewalk for pedestrian traffic. Potential constraints would be the number of existing mature trees and landscaping in the right-of-way, number of driveways, limited right-of way space and increased impervious surface. A new 6 feet sidewalk located along the north side of 62nd Avenue from Lilac Drive to Dupont Avenue is proposed per the Pedestrian & Bicycle Plan, as shown above. The existing concrete sidewalks within the project area located on the south side of 60th Avenue, the west side of Humboldt Avenue, and the north side of Lilac Drive will be repair as needed or as impacted by utility replacements. The bituminous trail connection on Lilac Drive between 62nd Avenue and Fremont Avenue will be reviewed for elimination during the final project design due to being a redundant connection. Based on a survey of the neighborhood, a majority of the property owners do not feel the neighborhood needs additional sidewalks or trails. All other streets are proposed to be constructed without trails or sidewalks. Providing a trail/sidewalk facilities on all streets would require mature tree removal and increase the impervious surface area. All of the streets in the project area are local streets with low traffic volumes. Trail/sidewalk facilities on all streets would be out of character for this neighborhood. COMPLETE STREETS IMPLEMENTATION RESOURCE GUIDEA-10 Implementation 24.Identify project milestones, roles and responsibilities for project implementation 25.How will access for all modes be maintained during project construction? Guidance: Reference resource includes MnDOT Context Sensitive Solutions (CSS) Webinar, Maintaining Pedestrian Access Through Construction & Maintenance Work Zones 26.Facility Maintenance a.What agency will be responsible for on-going maintenance for each mode? b.What specific seasonal and long-term maintenance is needed for each mode? City Council Conduct Improvement Hearing / Order Plans: October 28, 2019 City Council Approve Plans/Authorizes Advertisement for Bids: January 2020 City Council Accept Bids/Award Project: February/March 2020 Begin Construction: April 2020 Substantial Completion: October 2020 A drivable street will be maintained at most times during the construction. The exception would be during the installation/repair of the City utilities and reconstruction of the existing roadway, when access may be cut off for a limited period of time. Even during those activities, though, access will be restored by the end of each day. Access to the sidewalk system will be available for the majority of the construction project. However, the main interruption to access of the sidewalks will be during the replacement of deficient sections of sidewalk. For this work, access will not be available for approximately 7-10 days while the concrete cures. City of Brooklyn Center - Public Works Department will be responsible for on-going maintenance for the streets, sidewalks and trails. Maintenance activities typically include patching, sealcoating, crack sealing, sweeping, minor sidewalk repair, and the cost of operating and maintaining the park improvements. Feasibility Report Grandview North Area Street and Utility Improvements Appendix B Resident Questionnaire Resident Comments (OVER) QUESTIONNAIRE 2020 Grandview North Area Reconstruction Project __________________________________________________________________________________________ This questionnaire will help the City of Brooklyn Center Engineering staff to better understand the infrastructure needs and issues in your neighborhood. This survey can be returned in person or by mail to: City of Brooklyn Center/Engineering Division, 6301 Shingle Creek Parkway, Brooklyn Center, MN 55430; by fax at 763-569-3440; or by email at: publicworks@ci.brooklyn-center.mn.us. Please return this survey by September 5, 2019. You may also contact us at 763-569-3340 to discuss these issues. Please be advised we will contact you in the near future via mail regarding a meeting which will be held this fall. At the meeting we will gather additional information and solicit your input. Thank you for your cooperation in providing this important survey! _________________________________________________________________________________________ 1. Contact Information: Name: _________________________________________________________________________ Address: _________________________________________________________________________ Email Address: ___________________________________________________________________ Phone Number: ___________________________________________________________________ 2. Our televised sewer inspections typically identify sanitary sewer services with moderate to severe root infiltration. Have you experienced any problems with sanitary sewer service, such as line plugging or having the service cleaned out to the street? If yes, how often? 3. Typically, improvements to the storm drainage system are needed. Do you have a problem with drainage or flooding in the street, your yard or basement? 4. Do you experience problems relating to the water distribution system such as water pressure, taste, odor or color? 5. Do you have a lawn irrigation (or sprinkler) system located within your property? Please circle one: Yes No 6. Do you have a sump pump in your basement? Please circle one: A. Yes, my sump pump runs frequently (at least once every day) B. Yes, my sump pump runs less frequently C. No, I do not have a sump pump or do not use my sump pump D. Unknown 7. Do you have draintile on you property? Please circle one: A. Yes, it drains to the yard B. Yes, it connects to the storm sewer system C. No, I do not have draintile on my property. D. Unknown 8. A rain garden is simply a "sunken" flowerbed, designed to retain and infiltrate as much storm water as possible. The benefit to the environment is reduction in the amount of storm water entering our ponds, lakes and streams. If it is feasible to do so, do you wish to have a rain garden placed in the boulevard on your property? (If interested, further rain garden information will be provided this winter.) Please circle one: Yes No Maybe 9. The City’s policy pertaining to sidewalk improvements is that sidewalks are not typically installed on local “residential” streets unless the City Council orders the construction of sidewalks when such construction is warranted. Do you feel your neighborhood needs additional sidewalks? Please circle one: Yes No If yes, where? 10. The City’s policy pertaining to spacing of existing street lights is to provide for lighting at intersections and at mid-block locations where spacing exceeds 700-feet. Do you feel your neighborhood needs additional street lighting? Please circle one: Yes No If yes, where? 11. What other concerns, comments and/or issues do you have pertaining to the streets, sidewalks, utilities, etc., in your neighborhood? Should you have questions or need more information, please contact the Engineering Division at 763-569-3340. Please return by September 5, 2019 to: Engineering Division City of Brooklyn Center 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 FAX 763-569-3440 Email: publicworks@ci.brooklyn-center.mn.us Sa n i t a r y ( 2 ) S t o r m ( 3 ) W a t e r ( 4 ) S p r i n k l e r S y s t e m ( 5 ) S u m p P u m p ( 6 ) D r a i n t i l e ( 7 ) R a i n G a r d e n ( 8 ) S i d e w a l k ( 9 ) If y e s , w h e r e ? (9 a ) St r e e t l i g h t s (1 0 ) If y e s , w h e r e ? ( 1 0 a ) Comments/Concerns/Issues re: streets, sidewalks, utilities, etc. (11) Ye s , m y l i n e f r o m h o u s e t o s t r e e t b r o k e wh e r e i t c o n n e c t s t o C i t y s e r v i c e s i n f a l l of 2 0 1 7 . P r o f e s s i o n a l s e r v i c e d u g a n d re p a i r e d l i n e , a n d t h e n d i d c a m e r a in s p e c t i o n . L i n e i s n o w c l e a r a n d i n go o d w o r k i n g o r d e r . No p r o b l e m s w i t h fl o o d i n g i n s t r e e t s , y a r d , or b a s e m e n t Ne w w a t e r t r e a t m e n t pl a n t m a k e s h o r r i b l e , ho r r i b l e t a s t i n g w a t e r . We d o n ' t d r i n k i t , e v e r . Sm e l l s l i k e b l e a c h o u t o f th e bo t t l e . No t su r e it is a go o d i d e a f o r a n y o n e t o dr i n k i t w i t h o u t f u r t h e r fi l t e r i n g . No N o U n k n o w n No - m y s t r e e t do e s n ' t h a v e a bo u l e v a r d . No N o Ev e r y t w o y e a r s I h a d o n e p i p e d r a i n re p a i r e d t o t h e r i g h t s i d e o f m y h o u s e . Co s t me $5 , 0 0 0 . Ha s n ' t ba c k e d up ye t . It w e n t o u t t o t h e s t r e e t . Y e a r 2 0 1 8 Ye s i n t h e s e w a g e d r a i n on t h e c o r n e r No , m a y b e b e c a u s e I ha v e a w a t e r s o f t e n e r *N O T A N S W E R E D * N o U n k n o w n N o N o Do e s n ' t m a t t e r . Do n ' t h a v e t h e m no w . K e e p s pe o p l e f r o m lo i t e r i n g . Ye s 60 t h / E m e r s o n e a s t an d w e s t c o r n e r s . Em e r s o n i s p r e t t y d a r k go i n g e a s t a n d w e s t . Need more street lighting. Ye s - w e h a v e i t c l e a n e d e v e r y c o u p l e ye a r s a s a p r e v e n t a t i v e s e r v i c e . No Ye s - w a t e r s m e l l s l i k e bl e a c h . No N o N o M a y b e N o N o No N o N o N o N o U n k n o w n M a y b e N o N o Wondering about our trees, and do we need curbs? I h a v e h a d s o m e f l o o d i n g is s u e s i n m y b a s e m e n t tw o t i m e s i n t h e l a s t t w o ye a r s . My w a t e r h a s a f o g g y lo o k t o i t . A f t e r i t s i t s f o r a m i n u t e o r s o i t c l e a r s , bu t i n i t i a l l y c o m i n g f r o m th e f a u c e t i t i s q u i t e cl o u d y / f o g g y l o o k i n g . No U n k n o w n U n k n o w n M a y b e N o Y e s Gi r a r d b l o c k b e t w e e n 60 t h a n d 6 1 s t s t r e e t s . St r e e t i s v e r y d a r k a t ni g h t . No p r o b l e m N o n e Ta s t e a n d s m e l l s l i k e bl e a c h Ye s N o N o M a y b e N o N o Ye s - e v e r y c o u p l e y e a r s - s o m e t i m e s mo r e f r e q u e t n l y . Ha v e h a d s o m e w a t e r i n ba s e m e n t d u r i n g o r a f t e r he a v y r a i n s . Ch l o r i n e s m e l l , b l a c k fl e c k a t t i m e s , b a d t a s t e . No N o N o Y e s N o N o W a t e r i s s u e s n e e d t o b e f i x e d . No In w i n t e r t h e r e i s a l w a y s a p o o l o f s l u s h / i c e i n t h e cu r b a r e a a t t h e e n d o f th e d r i v e w a y . A l s o , so m e d r a i n a g e i s s u e s ne a r h o u s e / i n b a s e m e n t , bu t l i k e l y j u s t n e a r h o u s e gr a d i n g a n d / o r g u t t e r do w n s p o u t i s s u e s . Ch l o r i n e o d o r / t a s t e so m e t i m e s . P l a c k pr e c i p i t a t e i n t o i l e t s (m a n a g e m e n t ? ) Ye s N o N o Y e s N o N o No N o N o Ye s - o n l y i n t h e mi d d l e o f y a r d No Th e wa t e r se e m s to po n d at t h e e n d o f o u r dr i v e w a y . T h i s i s es p e c i a l l y p r o b l e m a t i c i n th e w i n t e r w h e n w e de v e l o p a h u g e i c e b e r g on t h e s t r e e t i n f r o n t o f ou r h o u s e . No N o N o N o N o N o N o No o n l y i n t e r n a l Ye s - b o t h b u i l d i n g ga r a g e s f l o o d ( v e r y he a v y r a i n s o n l y ) Ye s - od o r , ta s t e , an d ho t wa t e r t a n k s a r e n o w le a k i n g m u c h m o r e o f t e n Ye s - o n o u r o w n w e l l Ye s , m y s u m p pu m p r u n s fr e q u e n t l y ( a t l e a s t on c e e v e r y d a y ) . Th e y h a v e h o u r me t e r s o n t h e m . No Y e s N o N o F r e m o n t A v e n u e N Gr a n d v i e w N o r t h A r e a S t r e e t a n d U t i l i t y I m p r o v e m e n t s 2 0 2 0 Su r v e y S u m m a r y R e s u l t s G i r a r d A v e n u e N L i l a c D r i v e N E m e r s o n A v e n u e N H u m b o l d t A v e n u e N Gr a n d v i e w N o r t h A r e a S t r e e t a n d U t i l i t y I m p r o v e m e n t s 2 0 2 0 1 Survey Summary Results Sa n i t a r y ( 2 ) St o r m ( 3 ) Wa t e r ( 4 ) S p r i n k l e r S y s t e m ( 5 ) S u m p P u m p ( 6 ) D r a i n t i l e ( 7 ) R a i n G a r d e n ( 8 ) S i d e w a l k ( 9 ) If y e s , w h e r e ? (9 a ) St r e e t l i g h t s (1 0 ) If y e s , w h e r e ? ( 1 0 a ) Comments/Concerns/Issues re: streets, sidewalks, utilities, etc. (11) Ye s - r e c a l l o n l y o n c e s i n c e b e i n g i n ho m e . Ya r d - p o c k e t s t h a t g e t mo r e p u d d l e s t h a n el s e w h e r e . No t s p e c i f i c a l l y - p o s s i b l e sl i g h t o d o r / t a s t e . No t h i n g s i g n i f i c a n t . *N O T A N S W E R E D * N o No Ye s No Ye s Potholes (Lilac) No No No Ye s No No *N O T AN S W E R E D * No No 6 3 r d L a n e N 6 2 n d A v e n u e N Gr a n d v i e w N o r t h A r e a S t r e e t a n d U t i l i t y I m p r o v e m e n t s 2 0 2 0 2 Survey Summary Results Feasibility Report Grandview North Area Street and Utility Improvements Appendix C Project Drawings: Street and Storm Sewer Improvements Figure Sanitary Sewer and Water Main Improvements Figure Feasibility Report Grandview North Area Street and Utility Improvements Appendix D DRAFT Proposed Pending Assessment Roll 1 of 3 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY #STORM NOTES 3611921330016 1106 62ND AVE N 4,715.00$ 1,415.00$ R1 3611921330017 1112 62ND AVE N 4,715.00$ 1,415.00$ R1 3611921330018 1118 62ND AVE N 4,715.00$ 1,415.00$ R1 3611921330031 1200 62ND AVE N 4,715.00$ 1,415.00$ R1 3611921330059 1121 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330060 1125 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330061 1129 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330062 1133 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330063 1201 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330064 1205 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330065 1209 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330066 1213 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330067 1217 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330068 1221 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330069 1227 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330070 1231 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330071 1235 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330072 1239 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330073 1303 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330074 1307 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330075 1311 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330076 1315 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330077 1319 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330078 1323 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330079 1329 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330080 1333 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330081 1337 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330082 1341 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330083 1345 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330084 1349 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330085 1401 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330086 1405 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330087 1409 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330088 1413 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330089 1417 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330090 1421 63RD LA N 1,024.22$ 307.37$ Multi Family R3, Unit Rate 3611921330019 6139 DUPONT AVE N 4,715.00$ 1,415.00$ R1 0111821220009 5900 EMERSON AVE N 4,715.00$ 1,415.00$ R1 - Corner Property 0111821220023 5903 EMERSON AVE N 4,715.00$ 1,415.00$ R1 - Corner Property 0111821220022 5909 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220010 5910 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220021 5915 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220011 5916 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220095 5921 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220012 5924 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220013 5928 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220020 5929 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220014 5932 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220019 5937 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220018 5945 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220015 5946 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220016 5950 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220017 5951 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220038 6000 EMERSON AVE N 4,715.00$ 1,415.00$ R1 September 17, 2019 2020 GRANDVIEW NORTH AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2020-01 AND 02 CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL 2 of 3 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY #STORM NOTES September 17, 2019 2020 GRANDVIEW NORTH AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2020-01 AND 02 CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL 0111821220053 6001 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220039 6006 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220052 6007 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220040 6012 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220051 6013 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220041 6020 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220050 6021 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220042 6028 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220049 6029 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220043 6034 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220048 6037 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220044 6040 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220047 6045 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220045 6046 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220046 6053 EMERSON AVE N 4,715.00$ 1,415.00$ R1 3611921330025 6100 EMERSON AVE N 4,715.00$ 1,415.00$ R1 3611921330037 6101 EMERSON AVE N 4,715.00$ 1,415.00$ R1 3611921330026 6106 EMERSON AVE N 4,715.00$ 1,415.00$ R1 3611921330036 6107 EMERSON AVE N 4,715.00$ 1,415.00$ R1 3611921330027 6112 EMERSON AVE N 4,715.00$ 1,415.00$ R1 3611921330035 6113 EMERSON AVE N 4,715.00$ 1,415.00$ R1 3611921330028 6118 EMERSON AVE N 4,715.00$ 1,415.00$ R1 3611921330034 6119 EMERSON AVE N 4,715.00$ 1,415.00$ R1 3611921330029 6124 EMERSON AVE N 4,715.00$ 1,415.00$ R1 3611921330033 6125 EMERSON AVE N 4,715.00$ 1,415.00$ R1 3611921330030 6130 EMERSON AVE N 4,715.00$ 1,415.00$ R1 3611921330032 6131 EMERSON AVE N 4,715.00$ 1,415.00$ R1 0111821220024 5900 FREMONT AVE N 4,715.00$ 1,415.00$ R1 - Corner Property 0111821220025 5906 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220093 5914 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220094 5920 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220026 5936 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220027 5940 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220028 5948 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220029 5954 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220054 6000 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220068 6001 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220055 6006 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220067 6007 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220056 6014 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220066 6015 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220057 6020 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220065 6021 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220064 6027 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220058 6028 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220063 6033 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220059 6036 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220062 6039 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220061 6045 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220060 6050 FREMONT AVE N 4,715.00$ 1,415.00$ R1 3611921330038 6100 FREMONT AVE N 4,715.00$ 1,415.00$ R1 3611921330010 6101 FREMONT AVE N 4,715.00$ 1,415.00$ R1 3611921330009 6107 FREMONT AVE N 4,715.00$ 1,415.00$ R1 3611921330039 6112 FREMONT AVE N 4,715.00$ 1,415.00$ R1 3 of 3 PROPERTY ID HOUSE STREET NAME LEVY#STREET LEVY #STORM NOTES September 17, 2019 2020 GRANDVIEW NORTH AREA RECONSTRUCTION IMPROVEMENT PROJECT NOS. 2020-01 AND 02 CITY OF BROOKLYN CENTER PROPOSED PENDING ASSESSMENT ROLL 3611921330008 6115 FREMONT AVE N 4,715.00$ 1,415.00$ R1 3611921330040 6118 FREMONT AVE N 4,715.00$ 1,415.00$ R1 3611921330041 6124 FREMONT AVE N 4,715.00$ 1,415.00$ R1 3611921330042 6130 FREMONT AVE N 4,715.00$ 1,415.00$ R1 0111821220069 6000 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220084 6001 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220070 6006 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220083 6007 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220071 6014 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220082 6015 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220072 6020 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220081 6021 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220073 6026 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220080 6027 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220074 6032 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220079 6033 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220075 6038 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220078 6039 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220076 6044 GIRARD AVE N 4,715.00$ 1,415.00$ R1 3611921330011 6100 GIRARD AVE N 4,715.00$ 1,415.00$ R1 3611921330012 6106 GIRARD AVE N 4,715.00$ 1,415.00$ R1 3611921330013 6114 GIRARD AVE N 4,715.00$ 1,415.00$ R1 0111821220085 6000 HUMBOLDT AVE N 4,715.00$ 1,415.00$ R1 0111821220086 6006 HUMBOLDT AVE N 4,715.00$ 1,415.00$ R1 0111821220087 6014 HUMBOLDT AVE N 4,715.00$ 1,415.00$ R1 0111821220088 6020 HUMBOLDT AVE N 4,715.00$ 1,415.00$ R1 0111821220089 6026 HUMBOLDT AVE N 4,715.00$ 1,415.00$ R1 0111821220090 6032 HUMBOLDT AVE N 4,715.00$ 1,415.00$ R1 0111821220091 6038 LILAC DR N 4,715.00$ 1,415.00$ R1 0111821220092 6044 LILAC DR N 4,715.00$ 1,415.00$ R1 0111821220077 6050 LILAC DR N 4,715.00$ 1,415.00$ R1 3611921330014 6120 LILAC DR N 4,715.00$ 1,415.00$ R1 3611921330055 6125 LILAC DR N $51,069.88 $25,973.33 Multi Family R6 (A) 100,538.96 sf, (B) 41,498.72 sf 3611921330007 6126 LILAC DR N 4,715.00$ 1,415.00$ R1 3611921330167 6201 LILAC DR N $54,339.95 $27,636.88 Multi Family R6 (A) 93,420.23 sf, (B) 75,782.57 sf 3611921330005 6206 LILAC DR N 9,430.00$ 2,830.00$ Subdividable R1 = 2 equivalent parcels 3611921330006 6214 LILAC DR N 4,715.00$ 1,415.00$ R1 Total Assessments 666,264.87$ 221,926.05$ COU N C IL ITEM MEMOR ANDUM DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Dr. R eggie Edwards S UBJ EC T:Exemption of S is ter C ities C ommis s ion from C ity C ouncil P olicy (R esolution 96-132) Requested Council Action: - Affirm E xemption of the S ister C ities C ommission from C ity C ouncil P olicy (R esolution 96-132) Background: C urrently, there is a p art-time s taff memb er that serves on the S is ter C ity C o mmis s io n. S ec tion 2.02 of the Brooklyn C enter C ity C harter provid es that the C ity C o uncil may estab lis h boards or commission to advise the C ity C o uncil with respec t to any munic ip al functio n or activity, to inves tigate any s ubjec t of interest o f the C ity, or to perform quas i-judic ial func tions . In 1996, the C ity C o uncil p as s ed R es o lutio n 96-132 with the d etermination that was in the bes t interes t of the C ity that memb ers of s uc h c o mmis s io ns exerc is e ind ep endent jud gement and b e free from influenc es resulting from the duties and respons ibilities of C ity Employees. At that time, the C ity C ounc il identified the following boards and commissions of the C ity: 1. F inancial C ommis s ion; 2. Housing C ommis s ion; 3. Human R ights and R esources C ommis s ion; 4. P ark and R ecreation C ommis s ion; 5. P lanning C ommission; 6. Ad Hoc C ommunic ations Tas k F orce; and 7. Any other board o r commission heretofore or hereafter created whic h is made s ubjec t to this polic y by res olution of the C ity C ounc il T he C ity C ounc il s ited that it is mo re c o nsistent with the C o uncil/manager form o f go vernment estab lis hed by the C ity C harter and the o rd erly ad ministration o f C ity government if emp lo yees who are sub ject to the management and c ontrol of the C ity Manager do not als o serve in a capac ity of advisors to the C ity C ouncil. T he C ity C ounc il estab lis hed by R esolution 96-132 that all regular full-time, regular part-time, temporary full- time, temporary part-time, C ity Manager o r members of the F ire Department s hall not b e appointed to any board of commission; and In 2019, the C ity C ounc il appointed the first S ister C ities C ommissioners and c harged the C ommis s ioners to: R eview S ister C ity Applic ations Advise and make recommendations to the C ity C ounc il Act as an ambas s ador in the community F os ter and perpetuate the c ontinuation of exc hanges and S is ter C ity C ommittees P repare proposed budget and s trategies nec es s ary to exec ute c ommis s ion projects Initiate, s ponsor and conduc t public programs (Education, C ultural Events and Ec onomic P rojec ts); T he S is ter C ities C ommission d o es no t advis e the C ity C ounc il on munic ipal functio ns or any as p ect of operations . Bec aus e the S is ter C ities C o mmis s io n does not advis e the C ity C ounc il on municipal functio ns or any as p ect o f operatio ns, it (the C o mmis s io n) also wo uld not b e influenc ed in its dec is io n making processes res ulting from the d uties and res p o nsibilities of an employee. Based upon the fac tors p ertaining to municipal functio ns and influenc ing the d ecision making proc es s , s taff b elieves there wo uld not be conflict of interes t for a employee s erving on the S ister C ities C ommission. Staff is requesting that the C ity C ouncil affirm the exemption of the S ister C ities C ommission from the Resolution 96-132. Budget Issues: - None S trategic Priorities and Values: Inclus ive C ommunity Engagement AT TAC HME N T S: Desc ription Upload Date Type R esolution 96-132 9/5/2019 C over Memo COU N C IL ITEM MEMOR ANDUM DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Tim G annon C hief of P olice S UBJ EC T:R esolution Acknowledging S ervic e of S ergeant C orinne Becker Requested Council Action: -M otion to approve the resolution recognizing the service of S ergeant C orinne B ecker Background: O n S eptember 3, 2019, S ergeant C orinne Becker retired from the Brooklyn C enter P olic e Department. In O ctober of 1998, C orinne was hired as a patrol offic er and served in that position until her promotion to detec tive in August of 2005. As a detective C orinne was respons ible for numerous high profile investigations and was well res pected both inside the agenc y as well as by other polic e organizations. In July of 2015, C orinne was promoted to the rank of s ergeant where she served both in patrol and the street crimes unit until her retirement. Budget Issues: No budget issues . S trategic Priorities and Values: S afe, S ecure, S table C ommunity AT TAC HME N T S: Desc ription Upload Date Type R esolution 8/30/2019 R es olution Letter Member introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION FOR THE DEDICATED PUBLIC SERVICE OF SERGEANT CORINNE BECKER WHEREAS, Sergeant Corinne Becker was hired as a police officer by the City of Brooklyn Center, on October 1, 1998; and WHEREAS, Sergeant Corinne Becker came to the Brookl yn Center Police Department with approximately two years additional experience as a police officer with the Jamestown, North Dakota Police Department; and WHEREAS, Sergeant Corinne Becker has served as the department’s sniper on the Special Weapons and Tactics Team (SWAT); and WHEREAS, Sergeant Corinne Becker has served as one of the department’s first TASER instructors; and WHEREAS, Sergeant Corinne Becker was certified in Critical Incident Stress Management in May 2001 and continued to serve with The Metro CISM Team ever since, including many years as its President. The Metro CISM Team provides free trained peer support to emergency responders to effectively build resilience and manage critical incident stress for healthier lives, families and communities. WHEREAS, Sergeant Corinne Becker was promoted to the rank of detective on August 1, 2005; and WHEREAS, Sergeant Corinne Becker was temporarily assigned to the role of police sergeant from May 18, 2014 until September 21, 2014; and WHEREAS, Sergeant Corinne Becker returned to the rank of detective on September 22, 2014 until July 27, 2015; and WHEREAS, Sergeant Corinne Becker was promoted to the rank of police sergeant on July 28, 2015 and continued to serve with distinction until her retirement on September 3, 2019. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that we recognize the honorable retirement of Sergeant Corinne Becker on September 3, 2019, and express sincere appreciation for her passion for serving the community and dedication to public service. We wish Corinne, the very best in the future. RESOLUTION NO. _______________ September 9, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. COU N C IL ITEM MEMOR ANDUM DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Mayor Mike Elliott S UBJ EC T:P roc lamation O bs erving Nigeria Independence Day Requested Council Action: - Accept a proclamation observing N igeria's Independence D ay Background: S trategic Priorities and Values: Enhanc ed C ommunity Image, O perational Exc ellenc e AT TAC HME N T S: Desc ription Upload Date Type P roc lamation 9/17/2019 P roclamation Mayor’s Proclamation WHEREAS, Nigeria is referred to as the “Giant of Africa” due to being the most populous country in Africa, consisting of 196 million people and over 250 ethnic groups and languages; and WHEREAS, Nigeria continues to be one of the United States' most strategic partners in sub-Saharan Africa in enhancing peace and security by addressing the issues of terrorism, organized crime, and piracy, and promoting and protecting human rights in line with international legal standard; and WHEREAS, Nigeria and the United States share a mutual commitment to peace and security in Africa and Nigeria has proven record in providing the largest number of peacekeeping troops in crisis areas in Sub-Sarahan; and WHEREAS, Nigeria's mutual relationship with the United States remains strong, and both share Strategic interests in the mitigation of internal religious conflicts and commitment to countering violent extremism on the continent of Africa; and WHEREAS, an estimated 14,000 Nigerians from the West African savanna now brave the frozen tundra of Minnesota; live and contribute to the cultural and economic development of Minnesota; and WHEREAS, a large number of Nigerians in Minnesota live, work and/or call the City of Brooklyn Center home. WHEREAS, Nigeria and the State of Minnesota are committed to the acceleration of food security and culture, stimulation of economic growth, enhancement of fundamental health of their citizens; and WHEREAS, Tuesday, October 1, 2019, marks the 59th Independence Day anniversary of Nigeria. NOW, THEREFORE, I, Mike Elliott, the Mayor of the City of Brooklyn Center, do hereby proclaim that Saturday, October 5, 2019, shall be observed as NIGERIA INDEPENDENCE DAY CELEBRATION in the City of Brooklyn Center. September 23, 2019 Date Mike Elliott, Mayor COU N C IL ITEM MEMOR ANDUM DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Meg Beekman, C ommunity Development Director S UBJ EC T:P resentation from Mr. F rank G atlin, S hingle C reek C rossing Requested Council Action: - C onsider a presentation from M r. F rank G atlin, owner and developer of S hingle C reek C rossing, L L C . Background: Budget Issues: Mr. G atlin is in town to meet with staff and has reques ted an opportunity to provide an update and presentation to the C ounc il on the S hingle C reek C ros s ing development, which he has been involved with since its inc eption. Mr. G atlin continues to work on the development and is c ommitted to its c ompletion. He is als o exploring options for repos itioning c ertain areas of the project in order to better c apture c urrent market demand, whic h he will als o talk about. S trategic Priorities and Values: Targeted R edevelopment COU N C IL ITEM MEMOR ANDUM DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Nate R einhardt, F inance Director S UBJ EC T:R esolutions Approving P ropos ed Modifications to Utility F ee S c hedules R elated to Delinquent Utility C harges Requested Council Action: - M otion to: - O pen the public hearing - Take public input - C lose the public hearing - Consi der approval of the followi ng resoluti ons: R esolution adopting 2019 Water U tility rates, fees and charges R esolution adopting 2019 S ewer U tility rates, fees and charges R esolution adopting 2019 S torm S ewer U tility rates, fees and charges R esolution adopting 2019 S treet L ight U tility rates, fees and charges R esolution adopting 2019 R ecycling U tility rates, fees and charges Background: At the July 8, 2019 C ity C ounc il work s es s ion s taff pres ented information on delinquent utility c harges . At that work s es s io n, C ity C ounc il reques ted that staff move fo rward with the fo llo wing c o ns ideratio ns that were pres ented at the work session: 1. R educ e quarterly delinq uent c harges on utility ac counts from “G reater of $3.00 or 10% of unpaid balanc e” to “No additional charge”. a. Utility c us tomers wo uld no lo nger b e p enalized for not b eing ab le to afford their c urrent utility bill or fo r mis s ing a utility p ayment deadline. T he C ity would see a small reduction in costs and administrative time, as a res ult of eliminating penalty notic es o n utility c os ts. However, this would res ult in a reduc tion in C ity utility revenues as a result of no longer collec ting delinquent c harges . 2. Increase certification fee for collec tion with property taxes from “$30.00” to “$50.00”. a. T he certificatio n proc es s req uires additio nal no tic es b e mailed to property owners , public hearings, Hennepin C ounty fees , and additional time to adminis ter and trac k collec tions . 3. Modify the minimum o uts tand ing balanc e owed for ac counts to be entered into the c ertific ation process from $30.00 to an outs tanding balance owed of $150.00. a. C urrently fo r ac counts to b e c ertified they mus t o we a b alanc e of at least $30.00 to the C ity. T he amount is below a minimum res idential q uarterly bill of $130.36 and well b elo w a typic al residential quarterly bill. T his change wo uld dec reas e the amo unt of acc o unts that go to c ertific ation and allow acc ounts that might have missed one quarterly payment a c hance to catch up. T he C ity of Brooklyn C enter certifies approximately 650 (7.5%) of our cus tomer utility ac counts with the average c ertific ation balance o f approximately $735. Based on analys is there are very few c ertified commerc ial/industrial ac counts , o ver 98% of the ac counts being certified are res idential. Approximately 60% of the acc ounts being c ertified in the c urrent year were als o c ertified in the previous year. T he utility fee sc hedule currently inc lud es a quarterly d elinquent ac count charge of 10% o f unp aid balance. T he below c hart shows the impac t of these additional c harges on a typical res idential us er: Utility Cost Comparison Additional c harges included: 1st quarter: $18.06 delinquent c harge ($180.63 * 10%) 2nd quarter: $37.93 delinquent charge ($379.32 * 10%) 3rd quarter: $59.79 delinquent charge ($597.89 * 10%) 4th quarter: $83.83 delinquent charge ($838.30 * 10%) C ertific ation: $30.00 certification fee, $59.51 spec ial assessment interes t Delinquent c harges are typic ally us ed as a metho d to collec t and enc o urage timely payments and as a method to recoup any additio nal c os ts that would res ult from delinq uent payments . However, the C ity has been s uc cessful in c ollecting delinquent payments through the spec ial assessment certification process. C os t impact c onsiderations for delinquent acc ounts: T he C ity does inc ur additional costs on d elinquent acc ounts, this oc curs as a res ult of penalty notices s ent for delinquent ac counts . T he s p ecial assessment proc es s d o es req uire additio nal adminis trative time (processing, publishing, collec ting and reconciling). Acc ounts that are not paid on time, impact the timing of c as h flow and inves tment earnings. After reviewing thes e c o ns ideratio ns , staff believes the d elinquent c harges b eing c o llected are muc h higher than the as s o ciated c os t. O f the items ab o ve, the penalty notices o nly o cc ur as a res ult o f having a delinquent charge and the o ther two c an b e recovered through the appropriate spec ial assessment c ertific ation fee and interes t charge. Budget Issues: In 2018 ac ro s s all utility funds the C ity c o llected a total amo unt o f $296,661 in delinq uent charges and $26,460 in certificatio n fees for d elinquent utility acc ounts. T his is eq uivalent to 3% o f $10.2 millio n in to tal utility charges. T he b igges t impac t is on the water utility where $150,000 in delinq uent c harges are c ollec ted, whic h is equivalent to 4.7% o f to tal water utility charges. Modifications to delinquent c harges would have an impac t on the revenues collec ted and rates for thes e funds. It could be viewed that the delinquent c harges are providing an equivalent subs idy in utility rates /c harges to those that pay their utility bills on time. T he proposed rates would bec ome effec tive on O ctober 1, 2019. S trategic Priorities and Values: R es ident Ec onomic S tability AT TAC HME N T S: Desc ription Upload Date Type R esolution - Water Utility F ee S chedule 8/22/2019 R es olution Letter R esolution - S anitary S ewer F ee S c hedule 8/22/2019 R es olution Letter R esolution - S torm S ewer F ee S c hedule 8/22/2019 R es olution Letter R esolution - S treet Light F ee S chedule 8/22/2019 R es olution Letter R esolution - R ecycling F ee S c hedule 8/22/2019 R es olution Letter P resentation - P ublic Hearing on Utility F ee S chedule - Delinquent C harges 8/22/2019 P res entation Member _____________________________ introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION ADOPTING 2019 WATER UTILITY RATES, FEES AND CHARGES WHEREAS, the City of Brooklyn Center Charter requires that municipal utilities be self-supporting through revenue provided by a uniform schedule of rates, fees and charges; and WHEREAS, this uniform schedule shall be called the “Public Utility Rate Schedule” and shall be adopted by resolution of the City Council; and WHEREAS, the City Council has reviewed data provided on delinquent utility charges. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the following Water Utility rates, fees and charges are hereby adopted and shall be effective for all billings issued on or after October 1, 2019. 2019 WATER UTILITY RATE SCHEDULE Water Rates, Fees and Charges Base Rate Year 2019 $3.42 per 1,000 Gallons Quarterly Minimum Rate Meter Size 20 19 Quarterly Minimum Charge 1” $ 45 .11 1 ½" $ 58 .00 2” $ 112 .78 3” $ 225 .57 4” $ 380 .24 6” $ 87 0.05 8” $ 1,647 .82 10” $ 2,197.10 Water Conservation Rate Meter Size Base Charge (minimum charge per quarter) 5/8” and 3/4” $ 15 .52 Thousands of Gallons Consum ption Charge (per 1,0 00 gallons used) 0 to 30 $ 2 .59 31 to 60 $ 3 .22 61 and greater $ 4 .81 RESOLUTION NO. ______________ Fees Water Meter Charge 5/8” or 3/4” $149.00 Water Meter Charge Larger than 3/4” Actual Cost + $2.00 Other Charges Delinquent account, quarterly charge Greater of $3.00 or 10% of unpaid balance No Additional Charge Certification for collection with property taxes (Utility accounts with an outstanding balance owed of $150.00 or greater ) $30.00 $50.00 Fire Service Line Charge $ 12.50 per quarter September 23, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member ___________________________________ introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION ADOPTING 2019 SEWER UTILITY RATES, FEES AND CHARGES WHEREAS, the City of Brooklyn Center Charter requires that municipal utilities be self-supporting through revenue provided by a uniform schedule of rates, fees and charges; and WHEREAS, this uniform schedule shall be called the “Public Utility Rate Schedule” and shall be adopted by resolution of the City Council; and WHEREAS, the City Council has reviewed data provided on delinquent utility charges. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the following Sewer Utility rates, fees and charges are hereby adopted and shall be effective for all billings issued on or after October 1, 2019. 2019 SEWER UTILITY RATE SCHEDULE Sewer Rates, Fees and Charges Base Rate Quarterly Residential (minimum quarterly charge) Single Family Apartment Senior Citizen Year 2019 $84.89 $59.42 $46.69 Non-Residential Rate Year 2019 $3.58 per 1,000 Gallons Fees SAC Charge set by MCES Fee Established by MCES Charges Delinquent account, quarterly charge Greater of $3.00 or 10% of unpaid balance No Additional Charge Certification for collection with property taxes (Utility accounts with an outstanding balance owed of $150.00 or greater ) $30.00 $50.00 Line cleaning charge Labor, materials, equipment and overhead Sanitary Sewer Connection Established annually by resolution September 23, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member ________________________________ introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION ADOPTING 2019 STORM SEWER UTILITY RATES, FEES AND CHARGES WHEREAS, the City of Brooklyn Center Charter requires that municipal utilities be self-supporting through revenue provided by a uniform schedule of rates, fees and charges; and WHEREAS, this uniform schedule shall be called the “Public Utility Rate Schedule” and shall be adopted by resolution of the City Council; and WHEREAS, the City Council has reviewed data provided on delinquent utility charges. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Brooklyn Center that the following Storm Sewer Utility rates and charges are hereby continued and shall be effective for all billings issued on or after October 1, 2019. 2019 STORM SEWER UTILITY RATE SCHEDULE Storm Sewer Rates and Charges Quarterly Rates per Acre 20 19 Minimum Quarterly Charge Base Rate $ 60 .24 Cemeteries and Golf Courses $ 1 5.07 Parks $ 30 .12 Single Family, Duplex, Townhouse $ 15.07 /lot School, Government Buildings $ 75.31 Multiple Family, Churches $ 1 80 .71 Commercial, Industrial $ 301 .20 Vacant Land As A ssigned Charges Delinquent account, quarterly charge Greater of $3.00 or 10% of unpaid balance No Additional Charge Certification for collection with property taxes (Utility accounts with an outstanding balance owed of $150.00 or greater ) $30.00 $50.00 Private facility cleaning charge Labor, materials, equipment and overhead September 23, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION ADOPTING 2019 STREET LIGHT RATES AND CHARGES WHEREAS, the City of Brooklyn Center Charter requires that municipal utilities be self-supporting through revenue provided by a uniform schedule of rates, fees and charges; and WHEREAS, this uniform schedule shall be called the “Public Utility Rate Schedule” and shall be adopted by resolution of the City Council; and WHEREAS, the City Council has reviewed data provided on delinquent utility charges. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the following Street Light Utility rates and charges are hereby adopted and shall be effective for all billings issued on or after October 1, 2019. 2019 STREET LIGHT UTILITY RATE SCHEDULE Street Light Rates and Charges Quarterly Rates Customer 201 9 Minimum Quarterly Charge Per Dwelling Unit: Single, Double and Multiple Family Residential $6.55 Per Acre: Parks $10 .90 Schools, Government Buildings, Churches $21 .80 Retail and Service -Office $32.69 Commercial and Industrial $32.69 Vacant Land and Open Space As Assigned Charges Delinquent account, quarterly charge Greater of $3.00 or 10% of unpaid balance No Additional Charge Certification for collection with property taxes (Utility accounts with an outstanding balance owed of $150.00 or greater ) $30.00 $50.00 September 23, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. _______________ RESOLUTION ESTABLISHING 2019 RECYCLING RATES AND CHARGES WHEREAS, the City of Brooklyn Center is a member of the Hennepin Recycling Group (HRG), which is a joint powers group organized pursuant to Minnesota Statutes Section 471.59 (1987); and WHEREAS, the purpose of the joint powers agreement is to create an organization by which member cities may jointly and cooperatively provide for the efficient and economical collection, recycling and disposal of solid waste within and without their respective corporate boundaries in compliance with the Minnesota Waste Management Act, Minnesota Statutes Chapter 115A (1987); and WHEREAS, the HRG has established a curbside recycling program for its member cities to meet the requirements of Hennepin County Ordinance No. 13, Solid Waste Source Separation for Hennepin County; and WHEREAS, the City of Brooklyn Center must establish rates to fund the City’s curbside recycling program and the cost for projected reimbursement of recycling charges from the HRG along with other program operating charges; and WHEREAS, the recycling program includes a bi-annual curbside cleanup; and WHEREAS, the City Council has reviewed data provided on delinquent utility charges; and WHEREAS, Brooklyn Center Ordinance No. 89-11 authorizes the City to establish rates for recycling services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the recycling charges shall be as follows for all billings issued on or after October 1, 2019: 2019 RECYCLING UTILITY RATE SCHEDULE Recycling Rates and Charges Minimum Charge per Household per quarter: $11.98 per quarter Charges Delinquent account, quarterly charge Greater of $3.00 or 10% of unpaid balance No Additional Charge Certification for collection with property taxes (Utility accounts with an outstanding balance owed of $150.00 or greater ) $30.00 $50.00 September 23, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Pu b l i c H e a r i n g Ut i l i t y F e e S c h e d u l e s - De l i n q u e n t U t i l i t y C h a r g e s Ci t y   C o u n c i l   M e e t i n g ,   S e p t e m b e r   2 3 ,   2 0 1 9 Na t e   R e i n h a r d t ,   F i n a n c e   D i r e c t o r Ut i l i t y B i l l i n g C e r t i f i c a t i o n • Oc t o b e r   8 ,   2 0 1 8 • Ap p r o x i m a t e l y   6 5 0   ( 7 . 5 % )   o f   c u s t o m e r   u t i l i t y   a c c o u n t s   a r e   ce r t i f i e d   o n   a n   a n n u a l   b a s i s . • 98 %   r e s i d e n t i a l • 60 %   w e r e   c e r t i f i e d   t h e   p r e v i o u s   y e a r • Av e r a g e   a m o u n t   o f   $ 7 3 5 • De l i n q u e n t   U t i l i t y   B i l l i n g   – P r o c e s s   R e v i e w   T e a m   • Cr o s s ‐ f u n c t i o n a l   t e a m   o f   s t a f f   m e m b e r s   r e v i e w e d   p r o c e s s ,   n o t i f i cations,  pe e r   c o m p a r i s o n s ,   a n d   d e l i n q u e n t   c h a r g e s   f o r   p o t e n t i a l   i m p r o v e m ents.2 Ut i l i t y C o s t C o m p a r i s o n • Im p a c t   o f   a d d i t i o n a l   c h a r g e s   o n   u n p a i d   b a l a n c e s   ( c u r r e n t   q u a r t e rly  de l i n q u e n t   a c c o u n t   c h a r g e   o f   1 0 %   o f   u n p a i d   b a l a n c e ) 3 Co n s i d e r a t i o n s • Ci t y ’ s   l e v e l   o f   s u c c e s s   t o   c o l l e c t   t h r o u g h   t h e   s p e c i a l   a s s e s s m e nt   c e r t i f i c a t i o n   pr o c e s s • Ad d i t i o n a l   c o s t   c o n s i d e r a t i o n s : • Pe n a l t y   n o t i c e s   s e n t   t o   d e l i n q u e n t   a c c o u n t s   ( C i t y   c o s t   i s   a b o u t  7 0   c e n t s   i n   s t a f f ,   m a t e r i a l   a n d   po s t a g e   p e r   n o t i c e ) • Sp e c i a l   a s s e s s m e n t   p r o c e s s   r e q u i r e s   a d d i t i o n a l   a d m i n i s t r a t i v e   t im e   ( p r o c e s s i n g ,   p u b l i s h i n g ,   co l l e c t i n g   a n d   r e c o n c i l i n g ) • Ac c o u n t s   n o t   p a i d ,   i m p a c t   t h e   t i m in g   o f   c a s h   f l o w   a n d   i n v e s t m e n t  e a r n i n g s • St a f f   b e l i e v e s   d e l i n q u e n t   c h a r g e s   b e i n g   c o l l e c t e d   a r e   m u c h   h i g h er   t h a n   t h e   as s o c i a t e d   c o s t . 4 20 1 8 D e l i n q u e n t C o l l e c t i o n s • $2 9 6 , 6 6 1   i n   t o t a l   d e l i n q u e n t   c o l l e c t i o n s   a c r o s s   a l l   u t i l i t y   f u n ds • Eq u i v a l e n t   t o   3 %   o f   t o t a l   u t i l i t y   c h a r g e s   ( $ 1 0 . 2   m i l l i o n ) • $1 5 0 , 0 0 0   o f   d e l i n q u e n t   c h a r g e s   c o ll e c t e d   i n   w a t e r   u t i l i t y   ( 4 . 7 %  o f   w a t e r   u t i l i t y   r e v e n u e s )   • $2 6 , 4 6 0   c o l l e c t e d   i n   r e l a t e d   c e r t i f i c a t i o n   c h a r g e s • Mo d i f i c a t i o n s   t o   d e l i n q u e n t   c h a r g e s   w o u l d   i m p a c t   r e v e n u e s   c o l l e ct e d / u t i l i t y   r a t e s 5 Su r v e y R e s p o n s e s 6 Pr o p o s e d F e e S c h e d u l e C h a n g e s 1. R e d u c e   q u a r t e r l y   d e l i n q u e n t   c h a r g e s   o n   u t i l i t y   a c c o u n t s   f r o m   “G r e a t e r   o f   $ 3 0 . 0 0   o r   1 0 %   o f   u n p a i d   ba l a n c e ”   t o   “ N o   a d d i t i o n a l   c h a r g e ” . • Ut i l i t y   c u s t o m e r s   w o u l d   n o   l o n g e r   be   p e n a l i z e d   f o r   n o t   b e i n g   a b le   t o   a f f o r d   t h e i r   c u r r e n t   u t il i t y   b i l l   o r   f o r   m i s s i n g   a   u t i l i t y  pa y m e n t   d e a d l i n e .     T h e   C i t y   w o u ld   s e e   a   s m a l l   r e d u c t i o n   i n   c o s t s  a n d   a d m i n i s t r a t i v e   t i m e ,   a s  a   r e s u l t   o f   e l i m i n a t i n g   pe n a l t y   n o t i c e s   o n   u t i l i t y   c o s t s .    H o w e v e r ,   t h i s   w o u l d   r e s u l t   i n  a   r e d u c t i o n   i n   C i t y   u t i l i t y   r e ve n u e s   a s   a   r e s u l t   o f   n o   l o n g e r   co l l e c t i n g   d e l i n q u e n t   c h a r g e s . 2. I n c r e a s e   c e r t i f i c a t i o n   f e e   f o r   t h e   c o l l e c t i o n   w i t h   p r o p e r t y   t ax e s   f r o m   “ $ 3 0 . 0 0 ”   t o   “ $ 5 0 . 0 0 ” . • Th e   c e r t i f i c a t i o n   p r o c e s s   r e q u i r e s  a d d i t i o n a l   n o t i c e s   b e   m a i l e d  t o   p r o p e r t y   o w n e r s ,   p u b l i c   h e a r i n g s ,   H e n n e p i n   C o u n t y   f e e s ,   an d   a d d i t i o n a l   t i m e   t o   a d m i n i s t e r   a n d   t r a c k   c o l l e c t i o n s . 3. I n c r e a s e   t h e   t h r e s h o l d   f o r   a c c o u n t s   t o   b e   c e r t i f i e d ,   f r o m   t h e  o u t s t a n d i n g   a c c o u n t   b a l a n c e   o f   “G r e a t e r   t h a n   o r   e q u a l   t o   $ 3 0 . 0 0 ”   t o   “ G r e a t e r   t h a n   o r   e q u a l   t o   $1 5 0 . 0 0 ” • Cu r r e n t l y   f o r   a c c o u n t s   t o   b e   c e rt i f i e d   t h e y   m u s t   o w e   a   b a l a n c e   of   a t   l e a s t   $ 3 0 . 0 0   t o   t h e   C i t y .     T h e   a m o u n t   i s   b e l o w   a   mi n i m u m   r e s i d e n t i a l   q u a r t e r l y  b i l l   o f   $ 1 3 0 . 3 6   a n d   w e l l   b e l o w   a   ty p i c a l   r e s i d e n t i a l   q u a r t e r l y   b i l l .     T h i s   c h a n g e   w o u l d   de c r e a s e   t h e   a m o u n t   o f   a c c o u n t s   t h a t   g o   t o   c e r t i f i c a t i o n   a n d   a l lo w   a c c o u n t s   t h a t   m i g h t   h a v e   m i s s e d   o n e   q u a r t e r l y   pa y m e n t   a   c h a n c e   t o   c a t c h   u p . 7 Ne x t S t e p s • Op e n   p u b l i c   h e a r i n g   f o r   c o m m e n t s   o n   p r o p o s e d   m o d i f i c a t i o n s   t o   u tility fee  sc h e d u l e s   r e l a t e d   t o   d e l i n q u e n t   u t i l i t y   c h a r g e s . • Ci t y   C o u n c i l   c o n s i d e r a t i o n   o f : • Re s o l u t i o n   a d o p t i n g   p r o p o s e d   w a t e r   u t i l i t y   r a t e s • Re s o l u t i o n   a d o p t i n g   p r o p o s e d   s e w e r   u t i l i t y   r a t e s • Re s o l u t i o n   a d o p t i n g   p r o p o s e d   s t o r m   s e w e r   u t i l i t y   r a t e s • Re s o l u t i o n   a d o p t i n g   p r o p o s e d   s t r e e t   l i g h t   u t i l i t y   r a t e s • Re s o l u t i o n   a d o p t i n g   p r o p o s e d   r e c y c l i n g   r a t e s • Ra t e s   w o u l d   b e c o m e   e f f e c t i v e   w i t h   b i l l i n g s   a f t e r   O c t o b e r   1 ,   2 0 1 9 8 COU N C IL ITEM MEMOR ANDUM DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Meg Beekman, C ommunity Development Director F R O M:G inny Mc Intosh, C ity P lanner / Zoning Adminis trator S UBJ EC T:O rdinance Adopting a Zoning Amendment R egarding the C C C entral C ommerce O verlay District - P lanning C ommission Application No. 2019-014 (S econd R eading) Requested Council Action: - M otion to: - O pen the public hearing - Take public input - C lose the public hearing - M otion to approve a second reading and adopt an ordinance amending C hapter 35 of the C ity C ode of O rdinances regarding uses allowed in the C C C entral C ommerce O verlay D istrict. (iii) Moti on to approve the resoluti on for a Summary Publi cati on i n the B rooklyn C enter S un Post. Background: T he C ity is req uesting the review and c o ns ideratio n of changes to the us es allo wed within the des ignated C entral C o mmerc e O verlay Dis tric t (“the Dis tric t”) that would provid e c larity to the outlined permitted and prohibited us es within the District. At the July 8, 2019 C ity C ounc il work s es s io n, a dis c us s ion was held regard ing the fo rmer S ears site and the work c urrently b eing und ertaken by the C ity of Bro o klyn C enter and its c o ns ultant team relating to a land use s tudy o n the 15-ac re S ears site, as well as the up d ate to the C ity Zoning O rd inanc e, which mus t b e cons is tent with the C o mp rehens ive P lan. In July 2018, the C ity C ounc il adopted an interim o rd inance whic h authorized a s tudy and p laced a mo ratorium o n the S ears p ro p erty, whic h is loc ated within the C entral C o mmerce O verlay Dis tric t. As the moratorium exp ired in Augus t, and as the p lanning wo rk has not yet been c o mp leted, C ity s taff is rec o mmending several amend ments to S ec tio n 35-2240 (C C C en tra l C ommerce O verlay D istrict) o f the existing Zo ning O rdinanc e, which would ultimately b ring the us es permitted in the Dis tric t c lo s er in alignment to the future land us e plan identified in the 2040 C o mp rehens ive P lan and remove the leas t desirable and inc ompatible uses from being allowed. O verlay d is tric ts generally ap p ly an extra level o f regulatio ns o r d evelopment criteria above the standard underlying zoning dis tric t. T he Dis tric t is an area roughly bounded by I-94/694 on the north, Highway 100 on the south and east, and Brooklyn Boulevard and S hingle C reek on the west. T he p ro p o s ed amend ments wo uld s p ec ific ally ad d res s c ertain auto-oriented typ e us es ; inc luding auto repair s hops and gas s tations ; truc k and trailer rep air es tablishments , and indoor s to rage es tablishments , as well as provider greater res trictio n on the o utd o o r s torage or d is p lay of materials, vehic les , and equip ment, and the retail s ales o f tires, b atteries , and automobile ac cessories and marine c raft acc es s o ries . T he proposed amendment would allow for s tandalone car washes . Additional p ro p o s ed c hanges would ad d res s the updating o f c ertain termino lo gy to be c o ns is tent with other C ity C ode language, and inc onsistenc ies with c ertain permitted and prohibited us es . In c o ns ideratio n of the Zo ning O rd inance up d ates currently underway, it is antic ip ated that the C entral C ommerce O verlay Dis tric t will ultimately either b e eliminated o r s ignificantly altered from its c urrent fo rm; any amendments to it to ad d res s concerns regard ing the S ears site o r other properties lo cated within the C entral C ommerce O verlay District wo uld be inherently temp o rary while the C ity c o mp letes the Zo ning O rdinance rewrite work and the res t of the mas ter planning work which may b e affected b y changes to the O verlay Dis tric t. It s hould be further noted that C ity s taff has p ro p o s ed amendments to the O verlay District that wo uld protec t any bus inesses, and particularly auto-oriented type uses that are in ac tive us e to this day. T he P lanning C o mmis s io n held a pub lic hearing on the req ues t at their Augus t 15, 2019 meeting, and a public hearing no tic e was pub lis hed in the Bro o klyn C enter S un P ost on August 1, 2019. O ne res id ent was present at the meeting and reques ted c larificatio n o n the req uest that evening, as he was concerned that the O pportunity S ite, whic h is als o lo cated within the C entral C o mmerce O verlay District, was being re-zoned to allo w for multi-family housing. C ity s taff and the P lanning C ommis s ioners provided clarific ation to the resident who noted for the rec ord that he was against the cons truction of any new multi-family housing in the C ity. F ollowing c lo s ure of the p ublic hearing, the P lanning C ommis s ion vo ted (5-1) in favo r o f the proposed amendments to S ec tion 35-2240 (C C C entral C ommerce O verlay D istrict) and ap p ro ved P C R esolution No. 2019-012 (R esolution R eg a rd ing th e R ecommended D isp osition of P lannin g C ommission Application N o. 2019-014 for Adoption of A Z oning Amendment R egarding the C C C entral C ommerce O verlay D istrict). T he C ity C o unc il held a firs t reading of the p ro p o s ed o rd inance amend ment at their regular meeting o n Augus t 26, 2019. An exc erp t o f the meeting minutes is attac hed. F ollowing dis c us s ion, C ity C ounc il made a motio n to unanimous ly ap p ro ve the firs t read ing of the o rd inance with an amendment to remove “multi-family residential use” from the C C C entral C o mmerce O verlay Dis tric t language. C ity C ounc il made further made the motio n to s et the sec o nd read ing and p ublic hearing on the item req ues t for the C ity C ounc il meeting on S eptemb er 23, 2019. A copy of the amended ordinanc e language is attac hed for review. Budget Issues: None to cons ider at this time. S trategic Priorities and Values: Targeted R edevelopment AT TAC HME N T S: Desc ription Upload Date Type P C S taff R eport and Exhibits - O rdinance Amendments to C C C entral C ommerce O verlay Dis tric t 8/20/2019 Bac kup Material P C R es . 2019-012 (R ecommended Disposition of P C Applic ation No. 2019-014 for Adoption of a A Zoning Amendment R egarding the C C C entral C ommerce Dis tric t) 8/20/2019 Bac kup Material Amended O rdinance-Amending C hapter 35 of the C ity C ode of O rdinances R egarding Us es Allowed in the C C C entral 9/17/2019 O rdinanc e C ommerc e O verlay District R esolution 9/18/2019 R es olution Letter App. No. 2019-014 PC 08/15/2019 Page 1 Planning Commission Report Meeting Date: August 15, 2019 Application No. 2019-014 Applicant: City of Brooklyn Center Request: Amend Section 35-2240 (CC Central Commerce Overlay District) of the City of Brooklyn Center Zoning Ordinance to clarify permitted and prohibited uses within said District REQUESTED ACTION The City of Brooklyn Center (“the City”) is requesting review and consideration of a request to amend Section 35-2240 (CC Central Commerce Overlay District) of the City of Brooklyn Center Zoning Ordinance to clarify permitted and prohibited uses within said district. A public hearing notice was published in the Brooklyn Center Sun Post on August 1, 2019 (Exhibit A). BACKGROUND The City is requesting the review and consideration of changes to the uses allowed within the designated Central Commerce Overlay District (“the District”) that would provide clarity to the outlined permitted and prohibited uses within the District (Exhibit B). At the July 8, 2019 City Council work session, a discussion was held regarding the former Sears site and the work currently being undertaken by the City of Brooklyn Center and its consultant team relating to a land use study on the 15-acre Sears site, as well as the update to the City Zoning Ordinance, which must be consistent with the Comprehensive Plan. In July 2018, the City Council adopted an interim ordinance which authorized a study and placed a moratorium on the Sears property, which is located within the Central Commerce Overlay District. With the moratorium set to expire this month (August 2019), and as the planning work has not yet been completed, City staff is recommending several amendments to Section 35-2240 (CC Central Commerce Overlay District) of the existing Zoning Ordinance, which would ultimately bring the uses permitted in the District closer in alignment to the future land use plan identified in the 2040 Comprehensive Plan and remove the least desirable and incompatible uses from being allowed. A copy of the City Council memorandum and an excerpt of the minutes are attached hereto as Exhibit C. Following conclusion of the discussion, City Council directed City staff to bring the proposed amendments to the Central Commerce Overlay District through to the Planning Commission for review and to hold a public hearing on this matter before bringing the item back before the City Council. The request to amend the District is part of a larger project currently underway with the Becoming Brooklyn Center project, which will ultimately result in a new Zoning Ordinance, zoning districts, site- specific development plans (including the Sears site); a detailed master plan for the EDA-owned, 35-acre portion of the City’s designated “Opportunity Site,” and a Brooklyn Boulevard redevelopment framework. •Application Filed: 07/16/2019 •Review Period (60-day) Deadline: 09/14/2019 •Extension Declared: N/A •Extended Review Period Deadline: N/A App. No. 2019-014 PC 08/15/2019 Page 2 AMENDMENTS TO CENTRAL COMMERCE OVERLAY DISTRICT Overlay districts generally apply an extra level of regulations or development criteria above the standard underlying zoning district. The District is an area roughly bounded by I-94/694 on the north, Highway 100 on the south and east, and Brooklyn Boulevard and Shingle Creek on the west (refer to Map 1 below). MAP 1. Central Commerce Overlay District. The proposed amendments to the District uses would specifically remove or restrict certain auto- oriented type uses, including auto repair shops and gas stations, truck and trailer rental establishments, and indoor storage establishments, as well as provider greater restriction on the outdoor storage or display of materials, vehicles, and equipment, and the retail sales of tires, batteries, and automobile accessories and marine craft accessories. The proposed amendment would allow for standalone car washes. The proposed changes would also update certain terminology to be consistent with other City Code language, including the updating of “transient lodging” to “hospitality accommodations,” inconsistencies with certain permitted and prohibited uses (i.e. “antiques and secondhand merchandise” as a permitted use, but “pawn shops” and “secondhand goods dealers” as a prohibited use), and the addition of “multifamily residential dwellings” as a permitted use, provided the land use is consistent with the underlying Future Land Use designation in the 2040 Comprehensive Plan. App. No. 2019-014 PC 08/15/2019 Page 3 Consistency with 2040 Comprehensive Plan The “2040 Land Use & Redevelopment Goals” identified within the Comprehensive Plan state that the Future Land Use Plans should be supported through the update or creation of relevant and market- based small area plans, redevelopment plans, and the zoning ordinance. The Plan further notes that, “the City has regularly studied and contemplated how to redevelop and reimagine its core hoping to bring back the vitality and vibrancy that once defined the community,” and adds, “building on previous efforts, this Plan introduces the idea of transit and accessibility as an overarching way to organize and guide land uses and redevelopment of the area.” The identified Central Commerce Overlay District, as it exists today, is almost entirely comprised of land that holds a Future Land Use Designation of “Transit Oriented Development (TOD).” The remaining portions possess designations of “Commercial Mixed-Use (C-MU),” and “Business Mixed-Use (B-MU),” with some “Public/Semi-Public and Institutional (PSP/Institutional)” and “Parks, Recreation, and Open Space (PROS).” Refer to Map 2 below. MAP 2. 2040 Future Land Use Plan. App. No. 2019-014 PC 08/15/2019 Page 4 The TOD designation is a new land use designation, and the land here is generally within a half mile of the Brooklyn Center Transit Station. A minimum of 75-percent of the land within this designation is planned to be developed with high-density residential uses, with the remaining portion set aside for a mix of retail, office, and commercial uses. Redevelopment in this area will focus on connecting to the Transit Station and C-Line Bus Rapid Transit (BRT) stop, future D-Line BRT stop, as well as creating a walkable, bikeable, vibrant core in the City. The Land Use & Redevelopment chapter of the 2040 Comprehensive Plan acknowledges that, “within the TOD land use designation some areas of the Shingle Creek Crossing development have been redeveloped including a few national big-box sites and small strip retail within the last 10 years. These efforts have primarily continued to focus on an auto-centric typical suburban retail environment without much consideration of the potential to incorporate housing into a master plan. As a result of the recent redevelopment efforts, it is unlikely that this entire area will redevelop within this planning period, but the City still believes that it is important to guide it for TOD so it is clear as the area continues to evolve there is the potential to develop the area with a more compact and transit-minded development pattern.” Overlay District Considerations In consideration of the Zoning Ordinance updates currently underway, it is anticipated that the Central Commerce Overlay District will ultimately either be eliminated or significantly altered from its current form; any amendments to it to address concerns regarding the Sears site or other properties located within the District would be inherently temporary while the City completes the Zoning Ordinance rewrite work and the rest of the master planning work which may be affected by changes to the Overlay District. It should be further noted that City staff has proposed amendments to the Overlay District that would protect any businesses, and particularly auto-oriented type uses that are in active use to this day. Although “auto repair establishments” and “gas stations” would move from being a “permitted use” to a “prohibited use,” Article II (Prohibited Uses) of the draft Ordinance amendment specifies that, Article II. Prohibited Uses. Section 35-2240, paragraph 3 of the Brooklyn Center City Code identifying the uses prohibited in the CC Central Commerce Overlay District is hereby amended as follows and shall be renumbered as needed: 3.The following uses are not permitted in the CC Central Commerce Overlay District: a.sauna establishments b.massage establishments c.currency exchanges d.pawn shops e.secondhand goods dealers f.auto repair establishments g.gas stations h.truck and trailer rental establishments i.indoor storage establishments Text with “=” indicates addition of new language to Section 35-2240 (CC Central Commerce Overlay District) App. No. 2019-014 PC 08/15/2019 Page 5 Any of the uses lawfully existing in the CC Central Commerce Overlay District prior to October 1, 2019 shall be allowed to continue and shall be considered conforming uses, provided they remain in continuous operation. If any such use is discontinued for at least 12 months, it shall not be allowed to resume and any subsequent use of the property shall comply with the provisions of this section. This would allow certain existing auto repair establishments and a gas station located within the District to remain so long as they are in active operation. There are currently no “truck and trailer rental establishments” or “indoor storage establishments” within the District. Any use that is discontinued for a period of 12 months or more would not be allowed to resume and would be required to comply with the amended provisions of Section 35-2240 (CC Central Commerce Overlay District). A copy of the proposed amendments, including proposed removals of language (indicated with a strikethrough), and additions of language (indicated with a double line), is attached as Exhibit B. Based on staff findings, staff recommends Planning Commission recommendation of the proposed amendments to Section 35-2240 (CC Central Commerce Overlay District) of the City Zoning Ordinance. RECOMMENDATION Based on the above-noted findings, staff recommends the following motion: Motion to approve a Resolution recommending that the City Council approve certain amendments to Section 35-2240 (CC Central Commerce Overlay District) of the City Zoning Ordinance based on the above outlined findings of fact. ATTACHMENTS Exhibit A – Public Hearing Notice, published in the Brooklyn Center Sun Post, dated August 1, 2019. Exhibit B – An Ordinance Amending Chapter 35 Regarding Uses Allowed in the CC Central Commerce Overlay District. Exhibit C – July 8, 2019 City Council Work Session Memo and Excerpted Minutes, Former Sears Site Development Strategy Update and Discussion. Exhibit A 1 607102v1BR291-16 CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the ____ day of __________, 2019, at 7:00 p.m. or as soon thereafter as the matter may be heard at City Hall, 6301 Shingle Creek Parkway, to consider an ordinance amending the zoning regulations regarding uses allowed in the CC Central Commerce Overlay District. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please contact the City Clerk at 763-569-3300 to make arrangements. ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 35 REGARDING USES ALLOWED IN THE CC CENTRAL COMMERCE OVERLAY DISTRICT THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Article I. Allowed Uses. Section 35-2240, paragraph 2 of the Brooklyn Center City Code identifying the uses allowed in the CC Central Commerce Overlay District is hereby amended as follows and shall be renumbered as needed: 2.The following uses are allowed in the CC Central Commerce Overlay District: . . . n.Contractor's offices, provided there is no outdoor storage of materials, commercial vehicles or other equipment on the site. s. Leasing offices, provided there is no storage or display, either indoor or outdoor, of products on the use site. aa. The retail sale of heating and plumbing equipment, paint, glass, and wallpaper, electrical supplies, and building supplies, provided there is no outdoor storage of materials, commercial vehicles or other equipment on the site. bb. The retail sale of tires, batteries and automobile accessories and marine craft accessories, including service bays used for installation and maintenance of the items sold on the premises, and provided: 1) There is no outdoor storage of materials or equipment on the site; 2)Service is limited to regular maintenance items including, but not limited to, oil changes, tire mounting, rotation and alignment, and Exhibit B 2 607102v1BR291-16 other similar services. Large engine repair, body work and painting are not permitted; 3) No more than three (3) service vehicles may be parked outside of the building; 4)All service vehicles parked outside of the building must be fully operable and licensed; 5) Service vehicle parking is limited to 48 hours per vehicle; and 6)All other provisions of Section 35-414 of the City Code must be met. ee. The retail sale of miscellaneous items such as the following: 1) Drugs and proprietary items 2) Liquors 3) Antiques and secondhand merchandise 4) Books and stationery 5) Garden supplies 6)Jewelry 7)Flowers and floral accessories 8)Cigars and cigarettes 9)Newspapers and magazines 10) Cameras and photographic supplies 11) Gifts, novelties and souvenirs 12)Pets 13) Optical goods 14) Sporting goods and bicycles ff. The following repair/service uses: 1)Electrical repair service shops. 2) Household appliances, electrical supplies, heating and plumbing equipment, provided there is no outdoor storage of materials, commercial vehicles or other equipment on the site. 3) Radio and television repair service shops. 4)Watch, clock and jewelry repair service shops. 5) Laundering, dry cleaning and dyeing. gg. Gasoline service stations (see Section 35-414), motor vehicle repair and auto washes, trailer and truck rental in conjunction with these uses, provided that there is adequate parking space available for these vehicles Standalone auto washes. 3 607102v1BR291-16 hh. The sale or vending at gasoline service stations of items other than fuels, lubricants or automotive parts and accessories (and other than the vending of soft drinks, candy, cigarettes and other incidental items for the convenience of customer s within the principal building) provided adequate parking is available consistent with the Section 35-704, 2 (b) and 2 (c). ii.Transient lodging Hospitality accommodations. __. Multifamily residential dwellings, provided the use is consistent with the underlying Future Land Use designation in the 2040 Comprehensive Plan. For the purposes of this paragraph, “commercial vehicle” means a truck-tractor, semi- trailer, or any other vehicle, other than a passenger vehicle, with a length greater than 21 feet, a height greater than 8 feet, or a gross vehicle weight greater than 9,000 pounds. Article II. Prohibited Uses. Section 35-2240, paragraph 3 of the Brooklyn Center City Code identifying the uses prohibited in the CC Central Commerce Overlay District is hereby amended as follows and shall be renumbered as needed: 3.The following uses are not permitted in the CC Central Commerce Overlay District: a.sauna establishments b.massage establishments c.currency exchanges d. pawn shops e.secondhand goods dealers f.auto repair establishments g. gas stations h.truck and trailer rental establishments i.indoor storage establishments Any of the these uses lawfully existing in the CC Central Commerce Overlay District prior to October 1, 2019 shall be allowed to continue and shall be considered conforming uses, provided they remain in continuous operation. If any such use is discontinued for at least 12 months, it shall not be allowed to resume and any subsequent use of the property shall comply with the provisions of this section. Article II. Effective Date. This ordinance shall become effective after adoption and upon thirty days following its legal publication. 4 607102v1BR291-16 Adopted this ___ day of __________, 2019. ____________________________ Mike Elliott, Mayor ATTEST: _________________________ City Clerk Date of Publication _________________________ Effective Date _____________________________ (Strikeout indicates matter to be deleted, double underline indicates new matter.) MEMORANDUM - COUNCIL WORK SESSION DATE: 7/8/2019 TO: Curt Boganey, City Manager THROUGH: N/A FROM: Meg Beekman, Community Development Director SUBJECT: Former Sears Site Development Strategy Update and Discussion Background: In July 2018, the City Council adopted an interim ordinance which authorized a study and placed a moratorium on the Sears property. Since that time, the City has engaged a consultant team to, among other things, assist with studying the site and completing a development strategy for the property. Since the adoption of the moratorium, the Sears store has closed, along with the related auto repair center. The two buildings sit on 15 acres adjacent to Shingle Creek Crossing and Highway 100, and the site is one of the most visible in Brooklyn Center. The property is currently zoned PUD/C2; a remnant of the former Brookdale Mall, and was excluded from the master planning activities that the City underwent when the former mall was redeveloped into Shingle Creek Crossing. As such, the property has not had the benefit of a broader visioning with regard to its future since it was initially developed in the 1960s. The 2040 Comprehensive Plan identifies the future land use designation for the property as Transit Oriented Development (TOD). This is due to its proximity to both the Brooklyn Center Transit Center, as well as a BRT Transit Stop immediately adjacent to the site at Xerxes Avenue and 56th Avenue N. The TOD land use category allows a wide range of uses, and generally supports a higher intensity of land use in order to promote walkability and to leverage the transit investment in the area. Staff has been in communication with representatives from Sears who are have indicated their interest in working with the City on a land use study and revisioning for the site, though they have also acknowledged their desire to sell the property at the highest possible price. The private ownership of this site makes it unique from other planning efforts underway in the City. Sears, and whomever they may choose to sell the property to, has inherent property rights under the existing zoning code, which would allow any use in the underlying C-2 District, and those uses which are allowed within the Central Commerce Overlay District as well since this site is within that overlay area. Planning Process Staff and the consultant team have put together a work plan for the former Sears site to accomplish the tasks related to the scope of work on the site. The work plan is attached to this report and includes details related to the proposed analysis of the site, community engagement process, and anticipated deliverables from the work. Overlay District Amendments The moratorium is set to expire in August. While the planning work will not be completed by then, staff has reviewed the existing zoning code and is suggesting several amendments to the Central Commerce Overlay District which would remove the least desirable uses from being allowed on site. One concern related to the site is that Sears may decide to sell a portion of the property, allowing a subdivision and reuse of the former Exhibit C automotive repair center, leaving the larger building vacant. This would impede a future redevelopment which was more comprehensive and limit the reuse of the site significantly. As part of the zoning code update work it is anticipated that the Central Commerce Overlay District will be eliminated or significantly altered from its current form; so any amendments to it to address concerns regarding this site would be inherently temporary while the City completes the zoning code rewrite work and the rest of the master planning work on this site and nearby sites which may also be affected by changes to the Overlay District. If the City Council is amendable to amendments to the Central Commerce Overlay District, then staff would bring those changes though the typical process which would include review and a public hearing with the Planning Commission and then the City Council. These would likely come before the Planning Commission and City Council in August. Policy Issues: Does the City Council have any concerns related to the amendments to the Central Commerce Overlay District? Is the City Council comfortable with the work plan related to the land use planning for the site? Strategic Priorities and Values: Targeted Redevelopment ATTACHMENTS: Description Upload Date Type July 8, 2019 - Memo from Haila Maze, Senior Planner, Bolton & Menk 7/2/2019 Backup Material 1 July 2, 2019 TO: Meg Beekman, Community Development Director, City of Brooklyn Center FROM: Haila Maze, Senior Planner, Bolton & Menk RE: Former Sears Property Master Plan: Draft Approach Project Overview The purpose of this memo is to summarize the City’s approach to creating a master plan with a site-specific development strategy for the former Sears site. The subject property is a 15.26-acre site located in the northeast quadrant of the Xerxes Avenue North/Brooklyn Boulevard and Highway 100 interchange, adjacent to the Shingle Creek Crossing Planned Unit Development (PUD). The property has been vacant since the store closure in September 2018. It also has been the subject of a development moratorium since July 2018, with the goal of creating a redevelopment approach for the site. As part of the larger Becoming Brooklyn Center contract, the City’s consultant team has been tasked with assisting with the master planning process. This memo describes the work to date and outlines next steps. Draft Development Guidelines The Sears site has been the subject of several Becoming Brooklyn Center TAC meetings and other internal conversations, and well as coordination with a number of individual stakeholders over the course of months. There has also been some initial work to review existing market conditions and site characteristics. From this initial work, some draft guidelines for the development strategy have emerged. They are listed below. •Development should support and complement the Shingle Creek Crossing PUD, including the ongoing plans for buildout of the existing development with additional commercial. •Non-subsidized private development of the site is preferred, though public financial subsidy could be considered if a development proposal was made that met other strategic priorities of the City. •The site plan should extend the trail corridor which currently terminates on the eastern edge of the site, to connect with alignments west of the site. •A use of the site that provides good jobs and significant tax base is preferred. 2 •As this is a high visibility location for Brooklyn Center, the site’s appearance should be attractive and represent the City well. •Due to the value and visibility of this site, lower intensity uses – including but not limited to storage, warehousing, and automotive sales and service – should be discouraged. •The development concept and timing should not compete directly with the City’s vision for the Opportunity Site, including positioning, timing, and uses. •The discussion on site access should be coordinated with potential roadway improvements in the vicinity, including the possibility of changes to Highway 100 access that may improve traffic safety and circulation patterns. Additional guidance for the site will be gathered through the community engagement process, as described later in this document. The purpose of identifying these guidelines will be to inform the City’s decision-making process regarding approvals related to the site, and to convey to stakeholders and potential developers the City’s position. This will also help to inform near-term actions on the site, as outlined in the section on next steps. Potential Development Alternatives For the Sears site, the team will develop series of viable development alternatives for the Sears site, based on an assessment of site conditions, market feasibility, and discussions with stakeholders. At this point, concepts being considered include: •Office/light industrial development. This would be a job-intensive use (as opposed to bulk storage or warehousing), possibly with a limited retail component. This option could provide jobs and tax base for the community, as well as potential customers for adjacent retail in Shingle Creek Crossing. •Shingle Creek Crossing extension. This would extend the footprint of the adjacent retail district, most likely in partnership with that development. Retail uses would be guided for ones that would be compatible with the current mix, and which would not overbuild the market. •Current building reuse. This option would involve a use or uses that could reuse one or both buildings on the site. This could include dividing or reconfiguring the space to better meet tenant needs. Reuse could be an interim strategy, with the possibility of redeveloping the site later, perhaps in response to changing market conditions. •Residential or mixed use. The current consensus seems to be that this is not currently the market to proceed with this, and that it may compete with Opportunity Site buildout. However, this will be explored conceptually, in terms of a longer-term possibility. Additional concepts and variations may be explored as identified through the subsequent engagement process. Concepts may represent preserving the site as a whole, or suggest subdividing it with the introduction of new roadways and connections, or realignment of existing ones. 3 Furthermore, the City acknowledges that with private ownership, there are limits on the level of control the City has of development outcomes. As such, the alternatives and options discussed will be designed to be flexible in response to potential development proposals brought to the city for review. Development Strategy The product from this planning process will be the creation of a development strategy. This will not be as extensive as the master planning work being done for the Opportunity Site, but will provide a framework to evaluate future development proposals. Elements of the development strategy will include: • An overview of existing policy and regulatory guidance impacting the site and its vicinity • Summary description of the public engagement process, and feedback received during that time • A summary of existing conditions on the site, including base mapping, drawing from information collected during the planning process • A brief assessment to the market context, in terms of feasible development alternatives and comparable sites • An updated version of development guidelines for the site, including any recommendations for site and building design • Discussion of the process of evaluating development alternatives, and the selection of the preferred scenario(s) • Analysis of systems framework in context of development site, including roads, trails, public spaces, and other connections • Visual master plan rendering of the preferred development scenario(s), and photos of precedent development types • Identification of public benefit from the selected development alternatives, such as additional jobs and tax base, improved public realm, business development opportunities, or other factors to be defined • Implementation strategy for the site, including: o Infrastructure and public realm improvements, including high level cost estimates, as well as potential funding and phasing strategies o Future land use and zoning classifications, including any needed amendments to City plans or codes o Potential City role in site redevelopment, potentially including public subsidy, site marketing and outreach, and development review o Any other actions needed on behalf of the City or its partners to implement the master plan 4 The results will be summarized in a presentation, to be given before the City Council, as well as in a report to be produced at the conclusion of this process. Public Engagement It is expected that public engagement around the master plan will be somewhat limited, due to the nature of the private ownership of the site and its context within the central commercial district. As such, the engagement will be focused on key stakeholders most impacted by the project, as well as leveraging other engagement efforts on broader issues. The proximity of this site to the Brooklyn Boulevard corridor suggests that this engagement could be coordinated with the engagement planned for that project later in 2019. At this time, the following engagement activities are proposed: •Stakeholder meeting. Engagement would kick off with a listening session for stakeholders that would be most immediately impacted by the redevelopment. This would include business and property owners, and/or property managers in the vicinity of the site. The meeting would present possible development concepts for review, and solicit feedback regarding their goals, concerns, and ideas related to the site’s redevelopment. •Targeted developer conversations. The process will be informed by feedback from developers – either solicited directly, or via their contact with the City. While this is less formal than the stakeholder outreach, it may provide useful information in terms of the perceptions of the site and potential development opportunities as well as the market feasibility of various concepts. •Open house. An open house will be held once the draft concepts have been developed, and input from immediate stakeholders has been incorporated. The purpose of the open house will be to present the draft concepts and receive feedback (like the stakeholder meeting) from the general public. •Brooklyn Boulevard outreach participation. As there will be additional meetings related to the Brooklyn Boulevard Development Framework, information from the Sears site master plan can be brought as a component to public meetings, to provide broader engagement. •Online engagement. Information on the Sears master plan, and opportunities to provide feedback, will be provided on the Becoming Brooklyn Center website. Additional information can be shared via the City’s main website and on social media. •On-site signage. Pending approval of the property owner, signage indicating the status of the master planning process – and where to find more information – may be posted on the site. The Becoming Brooklyn Center process is pursuing much broader engagement of the community on a range of sites. If additional feedback in other forums is relevant to the plans for the Sears site, it will be included in the analysis and in the summary of community feedback for the master plan. 5 Timeline and Next Steps As with the City’s Opportunity Site, this master plan is proceeding in the context of real-time decisions by property owners, developers, and others with a development interest in the site. As such, some City actions will not wait until the conclusion of the master planning process. These interim actions will include updates to the existing zoning, to address elements in the current zoning on the site that are inconsistent with the city’s overall development vision for the area – and the development guidelines identified earlier in this memo. These adjustments do not preclude additional zoning modifications later, as the City’s zoning ordinance is in the midst of a large-scale review to update it for consistency with the recently adopted citywide comprehensive plan. In terms of the timing of the master planning process, the following timeline is proposed. •July 2019 – stakeholder meeting and initial development alternatives •August 2019 – master plan development and refinement •September 2019 – public open house •October-November 2019 – plan finalized and approved amendment was made to accommodate the School District's needs with the understanding that it was a temporary arrangement. Mayor/President Elliott asked whether there are any businesses that would be negatively impacted by the moratorium. Ms. Beekinan stated current discussions are exploratory, and it is difficult to say who would be affected. Mr. Boganey agreed, adding the moratorium would affect current businesses that seek to redevelop their property as well as attracting new development. Councilmember/Commissioner Graves asked whether there is a mechanism for an applicant to appeal the moratorium decision if it is hurting their business. Mr. Boganey stated the moratorium could be lifted at any time during the 12 months. He added the moratorium will not force a property owner to sell but may cause a delay. Mr. Boganey stated the Master Plan would be completed within the 12 -month moratorium period. He added interested third parties would know the vision and goals of the community and what the City is trying to achieve. Councilmember/Commissioner Ryan stated the City owns 32 acres of the 81 acre -site. He stressed the importance of protecting the City's interests in this situation and preventing development that is not in line with the goals and interests of the Opportunity Site. Mayor/President Elliott stated it is a private property that could potentially be sold and developed. Mr. Boganey stated any potential development would need to be in line with City zoning and other regulations. He added it might not be exactly as envisioned by the City Council/EDA, but it would have to be consistent. Councilmember/Commissioner Lawrence -Anderson stated she supports the moratorium. She added similar action was taken by the City Council/EDA a few years ago on the issue of vaping devices. She noted this gave the City Council/EDA time and opportunity to review and amend the Ordinance, which was invaluable. FORMER SEARS SITE DEVELOPMENT STRATEGY AND UPDATE AND DISCUSSION Ms. Beekman stated City Staff are recommending a moratorium on development at the former Sears site. She added this would provide the opportunity to do further study, and consultants have been engaged to assist with this process. She noted the 15 -acre Sears property operates under a Planned Unit Development (PUD) and is adjacent to Shingle Creels Crossing, and it is the last remnant of Brookdale Mall. Ms. Beekman stated the property is unique and not used by the City as it is privately zoned, and the property owner is unwilling to discuss its development. She stressed the importance of 07/08/19 -5- having a vision and goal for the property, for residents and businesses who are interested in what the City has planned. She added City Staff proposes engagement activities with the immediate business owners to receive feedback and comments on what they would vision happening at the Sears property, as well as receive questions and concerns. Ms. Beelcman stated, in terms of potential future re -uses of the site, retail is the most obvious answer, but also something that utilizes transit investment. She added the property is currently in the Central Commerce Overlay District, to which amendments could be made that would prohibit lowest impact uses. She noted City Staff recommends simple modifications to the Central Overlay District or draft a process or approach for redevelopment planning and visioning for the site if there is a consensus from the City Council/EDA. Councilmember/Commissioner Lawrence -Anderson stated the property has great visibility from Highway 100. She added a home improvement store would be perfect for that location. She noted the City does not own the property. Mayor/President Elliott stated many residents had expressed the desire to have a global market. Councilmember/Commissioner Ryan stated he supports recommendations to lift the moratorium. Councilmember/Commissioner Graves agreed, adding she would also support engaging the businesses that are there and getting their feedback. Ms. Beekman stated City Staff had discussed goals for redevelopment, and this potential retail site could compliment the Shingle Creek Crossing PUD. She added non -subsidized private development is preferred, and benefits include connecting the regional trail across the property; providing jobs, creating an attractive shopping area, and potential roadway improvements. She noted low -intensity uses would be discouraged, such as storage units. Mayor/President Elliott stated language should be added that addresses development that supports the needs of the community. He added many residents have said that they do not shop at Shingle Creels Crossing. Ms. Beelunan stated redevelopment at this location would support Shingle Creels Crossing in that it would enhance its usefulness and its ability to be completed and rebuilt. Councilmember/Commissioner Graves stated having requirements regarding what types of businesses can be located in Shingle Creek Crossing is not the best policy. She added Sears had placed many such covenants on the Shingle Creek Crossing property. Mr. Boganey stated Sears was a party to the original PUD that regulated the site, as well as subsequent PUD amendments. He added the developer granted many covenants and restrictions 07/08/19 -6- that were put in place by Sears. He noted the original shared parking agreement between Sears and Brookdale Mall played a big part in that. Councilmember/Commissioner Lawrence -Anderson asked whether a new owner could purchase Sears without consent from or negotiation with the City. Ms. Beekman confirmed this, adding a new owner could lift restrictions or leave them in place. ADJOURNMENT Councilmember/Commissioner Butler moved, and Councilmember/Cormnissioner Lawrence - Anderson seconded adjournment of the City Council/Economic Development Authority Work Session at 10:00 p.m. Motion passed unanimously. STATE OF MINNESOTA) COUNTY OF HENNEPIN) ss. Certification of Minutes CITY OF BROOKLYN CENTER) The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn Center, Minnesota, certifies: 1. That attached hereto is a full, true, and complete transcript of the minutes of a Work Session of the City Council of the City of Brooklyn Center held on July 8, 2019. 2. That said meeting was held pursuant to due call and notice thereof and was duly held at Brooklyn Center City Hall. 3. That the City Council adopted said minutes at its July 22, 2019, Regular Session. M Barbara Suciu, City Clerk 07/08/19 -7- Mike Elliott, Mayor S w e e n e y S c h o n n i n g S c h o n n i n g , C h r i s t e n s e n , M a c M i l l a n , S w e e n e y , a n d T a d e K o e n i g 1 607102v2BR291-16 CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the ____ day of __________, 2019, at 7:00 p.m. or as soon thereafter as the matter may be heard at City Hall, 6301 Shingle Creek Parkway, to consider an ordinance amending the zoning regulations regarding uses allowed in the CC Central Commerce Overlay District. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please contact the City Clerk at 763-569-3300 to make arrangements. ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 35 REGARDING USES ALLOWED IN THE CC CENTRAL COMMERCE OVERLAY DISTRICT THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Article I. Allowed Uses. Section 35-2240, paragraph 2 of the Brooklyn Center City Code identifying the uses allowed in the CC Central Commerce Overlay District is hereby amended as follows and shall be renumbered as needed: 2. The following uses are allowed in the CC Central Commerce Overlay District: . . . n. Contractor's offices, provided there is no outdoor storage of materials, commercial vehicles or other equipment on the site. s. Leasing offices, provided there is no storage or display, either indoor or outdoor, of products on the use site. aa. The retail sale of heating and plumbing equipment, paint, glass, and wallpaper, electrical supplies, and building supplies, provided there is no outdoor storage of materials, commercial vehicles or other equipment on the site. bb. The retail sale of tires, batteries and automobile accessories and marine craft accessories, including service bays used for installation and maintenance of the items sold on the premises, and provided: 1) There is no outdoor storage of materials or equipment on the site; 2) Service is limited to regular maintenance items including, but not limited to, oil changes, tire mounting, rotation and alignment, and 2 607102v2BR291-16 other similar services. Large engine repair, body work and painting are not permitted; 3) No more than three (3) service vehicles may be parked outside of the building; 4) All service vehicles parked outside of the building must be fully operable and licensed; 5) Service vehicle parking is limited to 48 hours per vehicle; and 6) All other provisions of Section 35-414 of the City Code must be met. ee. The retail sale of miscellaneous items such as the following: 1) Drugs and proprietary items 2) Liquors 3) Antiques and secondhand merchandise 4) Books and stationery 5) Garden supplies 6) Jewelry 7) Flowers and floral accessories 8) Cigars and cigarettes 9) Newspapers and magazines 10) Cameras and photographic supplies 11) Gifts, novelties and souvenirs 12) Pets 13) Optical goods 14) Sporting goods and bicycles ff. The following repair/service uses: 1) Electrical repair service shops. 2) Household appliances, electrical supplies, heating and plumbing equipment, provided there is no outdoor storage of materials, commercial vehicles or other equipment on the site. 3) Radio and television repair service shops. 4) Watch, clock and jewelry repair service shops. 5) Laundering, dry cleaning and dyeing. gg. Gasoline service stations (see Section 35-414), motor vehicle repair and auto washes, trailer and truck rental in conjunction with these uses, provided that there is adequate parking space available for these vehicles Standalone auto washes. 3 607102v2BR291-16 hh. The sale or vending at gasoline service stations of items other than fuels, lubricants or automotive parts and accessories (and other than the vending of soft drinks, candy, cigarettes and other incidental items for the convenience of customer s within the principal building) provided adequate parking is available consistent with the Section 35-704, 2 (b) and 2 (c). ii. Transient lodging Hospitality accommodations. For the purposes of this paragraph, “commercial vehicle” means a truck-tractor, semi- trailer, or any other vehicle, other than a passenger vehicle, with a length greater than 21 feet, a height greater than 8 feet, or a gross vehicle weight greater than 9,000 pounds. Article II. Prohibited Uses. Section 35-2240, paragraph 3 of the Brooklyn Center City Code identifying the uses prohibited in the CC Central Commerce Overlay District is hereby amended as follows and shall be renumbered as needed: 3. The following uses are not permitted in the CC Central Commerce Overlay District: a. sauna establishments b. massage establishments c. currency exchanges d. pawn shops e. secondhand goods dealers f. auto repair establishments g. gas stations h. truck and trailer rental establishments i. indoor storage establishments Any of the these uses lawfully existing in the CC Central Commerce Overlay District prior to October 1, 2019 shall be allowed to continue and shall be considered conforming uses, provided they remain in continuous operation. If any such use is discontinued for at least 12 months, it shall not be allowed to resume and any subsequent use of the property shall comply with the provisions of this section. Article II. Effective Date. This ordinance shall become effective after adoption and upon thirty days following its legal publication. 4 607102v2BR291-16 Adopted this ___ day of __________, 2019. ____________________________ Mike Elliott, Mayor ATTEST: _________________________ City Clerk Date of Publication _________________________ Effective Date _____________________________ (Strikeout indicates matter to be deleted, double underline indicates new matter.) Member introduced the following resolution and moved its adoption: RESOLUTION NO. ____________ RESOLUTION APPROVING SUMMARY PUBLICATION FOR ORDINANCE 2019-09 WHEREAS, the City Council of the City of Brooklyn Center has adopted the above referenced ordinance regarding uses allowed in the CC Central Commerce Overlay District; and WHEREAS, Minnesota Statutes, section 412.191, subdivision 4 allows publication by title and summary in the case of lengthy ordinances or those containing maps or charts; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent of Ordinance 2019-09. NOW, THEREFORE, BE IT RESOLVED that: the following summary of Ordinance 2019-09 shall be published in the official newspaper in lieu of the entire ordinance. SUMMARY PUBLICATION Ordinance 2019-09 An Ordinance Amending the Brooklyn Center City Code Section 35-2240, paragraph 2, the allowed uses in the CC Central Commerce Overlay District and Section 35-2240 paragraph 3, the prohibited uses in the CC Central Commerce Overlay District The full ordinance amendment is available at City Hall or on the City’s website. September 23, 2019 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. COU N C IL ITEM MEMOR ANDUM DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Meg Beekman, C ommunity Development Director F R O M:G inny Mc Intosh, C ity P lanner / Zoning Adminis trator S UBJ EC T:R ec ommended Dis pos ition of P lanning C ommission Application No. 2019-015 for Adoption of a Zoning Amendment R egarding Us es Allowed in the G eneral Industry (I-2) District - F irst R eading Requested Council Action: - M otion to a p p rove a first rea d ing of a n ord inance amendin g C hapter 35 of the C ity C ode of O rdinances regarding uses allowed in the G en eral Industry (I-2) D istrict, a n d set the second readin g a n d public hearing for O ctober 14, 2019. Background: T he C ity is reques ting the review and cons id eration of changes to the us es allo wed within the d es ignated I-2 (G eneral Ind ustry) District that wo uld allo w for religio us us es , s uc h as c hapels, churc hes, temples , mosques , s ynagogues and the like, as a s pecial use. C ity s taff initially b ro ught the d is cus s io n on p laces of wo rs hip in the I-2 (G eneral Ind us try) Dis tric t fo rward at a C ity C o uncil Work S ession held on August 12, 2019 fo llo wing d is cus s io ns with a loc al religio us group (Masjid Al-Ans ar) who was seeking to relo c ate their religious institution and c ommunity c enter o nto an I-2 Dis tric t zoned p ro p erty loc ated at the s outhern terminus of F ranc e Avenue No rth (4900/4902 F ranc e Avenue North). It was at that time C ity s taff was directed to draft amendment language with criteria for the allowanc e of religious us es as a s p ecial use and bring the proposed amendment forward to the P lanning C ommission before review by the C ity C ounc il. C ity staff had previo usly c o ns ulted with the C ity Atto rney on potential paths forward for the gro up to oc cupy the I-2 District zo ned p ro p erty. Based on a number of fac to rs , the C ity Attorney and s taff agreed that the mos t legally d efens ible way to proc es s the req uest wo uld b e through a Zoning C ode text amendment to the I-2 (G eneral Ind ustry) District. It sho uld be no ted that although the req uest to amend the Zo ning C ode s tems from the interes t o f o ne p artic ular religio us ins titutio n in one partic ular p ro p erty, the propos ed amend ments outlined in the s taff report and as s o ciated o rd inance would have an effect ac ros s the entire I-2 (G eneral Industry) Dis tric t of the C ity. T he I-2 District c o mp ris es ap p ro ximately 2 p ercent of total land within the C ity of Brooklyn C enter. F ederal law, and s p ecific ally, the R eligious Land Use and Ins titutionalized P ers ons Act or “R LUI PA,” protec ts religio us land uses in that it req uires c ities to regulate them the s ame way in whic h it regulates other s imilar uses, and to treat them eq ually and fairly when making land uses regulatio ns as well as land use decisions against them. Although C ity C ounc il had direc ted the C ity to create language with s olid “criteria,” R LUI PA prohib its c ities from imp o s ing greater criteria or restrictio ns on religio us us es than o ther s p ecial or like us es . F urther, due to the uniqueness of the I-2 Dis tric t property (4900/4902 F ranc e Avenue No rth) that s purred c o nvers ation on amending the uses allowed in the District, the C ity Attorney and s taff were c onc erned that es tablishing standards or c riteria for religious uses in the District would ultimately exclude the interes ted group from being able to utilize the 4900/4902 F ranc e Avenue North property. R eligious uses are a p ermitted o r s p ecial us e in a numb er o f the C ity’s zoning d is tric ts . In the c as e o f religious institutions in the C ity’s R -1 (O ne F amily R esidence), R -2 (Two F amily R es id enc e), and R -5 (Multiple F amily R es idenc e) Dis tric ts , this us e is allowed thro ugh spec ial use approval and s o lo ng as primary vehicle ac cess is gained off a c o llec to r o r arterial s treet. In the C ity’s C -1/C -1A Districts , this us e is a p ermitted us e with no caveat o n the type o f primary s treet ac c es s . T he C ity Atto rney and C ity s taff were unab le to inc orporate language regulating p rimary s treet acc es s in the I-2 Dis tric t as the 4900/4902 F ranc e Avenue North p ro p erty is located on a dead end c ul-de-sac . W hile the C ity has reques ted traffic s tud ies to ens ure “ad eq uate meas ures have b een or will b e taken to provide…parking s o designed as to minimize traffic congestio n in the pub lic s treets ,” as a s tandard for is s uance o f S pec ial Us e P ermits under S ec tio n 35-220.2.d, “traffic s tudies ” are not c alled o ut in the c urrent Zoning O rdinanc e as a s p ecific requirement; therefore, the necessity o f one could be argued , and the spec ific criteria in req uiring o ne in the I-2 Dis tric t fo r religio us uses could be called into ques tion. T he C ity Attorney and staff were therefo re left with language that required minimum on-s ite parking given a plac es o f public as s embly us e and ad herence to any applic ab le c o d es (e.g. F ire and Building C o d e) to be achieved with the is s uance of a S pecial Us e P ermit for a religious use. T his would be a requirement for any other s pecial use. T he P lanning C o mmis s io n held a p ublic hearing on the reques t at their S eptemb er 12, 2019 meeting, and a public hearing no tic e was p ublished in the Brooklyn C enter S un P ost o n August 29, 2019. Notices were mailed to all I-2 (G eneral Ind ustry) Dis tric t property owners. Up o n opening for pub lic c o mment, the P lanning C ommis s ion rec eived numerous tes timo nials from members o f the religious group (Mas jid Al-Ans ar) interes ted in the I-2 Dis tric t property loc ated at 4900/4902 F ranc e Avenue North. T he members no ted that they wo uld like to stay in the C ity of Bro o klyn C enter, as their former mosque was located o ff Bro o klyn Boulevard, and as their members hip is mainly o ut of Brooklyn C enter and Brooklyn P ark. T hey stres s ed an importanc e in having a plac e fo r Mus lim youth and families to go to fo r a place of worship, as well as a community c enter for ac tivities. Imam Dukuly o f Masjid Al-Ans ar noted that, in the case of the 4900/4902 F ranc e Avenue North p ro p erty, that they could split prayer s ervic es for their members hip , of which c urrently numbers 120 to 150 people, or shuttle bus members in. O ne lo ng-term res id ent of Bro o klyn C enter no ted that she was n’t necessarily against the ordinanc e amendment, but was c onc erned about the loss of taxes due to the tax exempt nature of religious institutions , and indic ated that s he thought there was onc e a moratorium on religious uses in indus trial areas . T he P lanning C ommissioners had a numb er of ques tions regard ing the impac t o f religious us es in the C ity’s heavy indus trial district. C hair C hris tens en noted that the 4900/4902 F ranc e Avenue North property is unique with its b uildings and id eally, the C ity would have p ro ceeded with the re-zoning of this partic ular property, as it is allowed in a numb er of the C ity’s o ther zoning d is tric ts. However, as the C ity is unable to “s p o t zo ne” per Minnesota state s tatute, the only path forward is to amend the us es allowed in the entire I-2 Dis tric t. C hair C hris tens en q ues tio ned whether it was ac ceptab le to amend the entire I-2 Dis trict for o ne p ro p erty, as it could have large implications. He further inq uired as to whether some o f the larger indus trial properties in the I- 2 Dis tric t c o uld eventually b e c o nverted or torn down fo r religio us us es pend ing approval of the proposed amendment. C ity s taff c o nfirmed that, were a religio us o rganization to apply for, rec eive approval, and meet the c onditions of a S p ecial Us e P ermit, they could redevelo p an I-2 Dis tric t p ro p erty or p ro p erties fo r their us e. C hair C hristensen b ro ught up Living Word C hris tian C enter, whic h is loc ated in Bro o klyn P ark. He inquired as to whether it could b e us ed as a c o mp arab le, given its loc ation in an ind us trial district. C ity s taff no ted that while it was located in an industrial district, that partic ular property is zoned “P ublic Ins titution” and is surrounded by a “Busines s P ark Dis tric t,” whic h would b e more equivalent to the C ity of Bro o klyn C enter ’s lighter ind ustrial I- 1 (Industrial P ark) District. C ommis s ioner Ko enig noted that he d id no t s ee many religio us ins titutio ns b eing interes ted in the I-2 Dis tric t for their o rganizations . C ity s taff noted that, although it has been awhile, they had held c onvers atio ns in the pas t with religious ins titutions s eeking to relocate into the industrial districts of the C ity. Additional q ues tio ns s urrounded whether there was pub lic parking allowed on the streets to allow religio us uses to meet their minimum parking requirements, and the overall vac anc y rates within the I-2 District. F ollowing c lo s ure of the p ublic hearing, the P lanning C ommis s ion vo ted (4-1) in favo r o f the proposed amendments to S ection 35-331 (G eneral Industry) and approved P C R es olution No. 2019-013 (R esolution R egarding the R ecommen d ed D isp osition of P lannin g C ommission Ap p lica tion N o. 2 0 1 9 -0 1 5 for Adoption of A Z oning Amendment R egarding Allowed U ses within the I-2 (G eneral Industry) D istrict). In order fo r the reques ted amendments to b e adopted, C ity s taff is requesting that the C ity C ouncil approve a firs t read ing o f an o rd inance amend ing C hapter 35 of the Zo ning C ode of O rdinanc es regarding us es allowed in the I-2 (G eneral Indus try) District and set a s econd reading and public hearing for O c tober 14, 2019. A copy of the P lanning C o mmis s io n R eport, as s o ciated P lanning C o mmis s io n R es o lutio n No . 2019-013, and ordinance language is inc luded for review. S hould the propos ed amend ment to the o rd inanc e be adopted and religio us us es be allowed in the I-2 (G eneral Industry) Dis tric t as a s p ecial us e, a P lanning C o mmis s io n applic ation for c o nsideratio n of a S p ecial Use P ermit and all relevant doc umentatio n would need to b e sub mitted to the C ity fo r review and c ons id eration by the P lanning C ommis s ion and C ity C ounc il for any proposals of us e. Budget Issues: None to cons ider at this time. S trategic Priorities and Values: Targeted R edevelopment AT TAC HME N T S: Desc ription Upload Date Type P C S taff R eport and Exhibits - R eligious Us es in the I-2 District (O rdinance Amendment)9/17/2019 Bac kup Material P C R es olution No. 2019-013 (Zoning Amendment R egarding Allowed Uses within the I-2 District)9/17/2019 Bac kup Material O rdinance-Amending C hapter 35 R egarding Uses Allowed in the G eneral Industry (I-2) District 9/17/2019 O rdinanc e App. No. 2019-015 PC 09/12/2019 Page 1 Planning Commission Report Meeting Date: September 12, 2019 Application No. 2019-015 Applicant: City of Brooklyn Center Request: Amend Section 35-331 (General Industry) of the City Code of Ordinances to allow Religious Uses as a Special Use within the I-2 (General Industry) District REQUESTED ACTION The City of Brooklyn Center (“the City”) is requesting review and consideration of a request to amend Section 35-331 (General Industry) of the City Code of Ordinances to allow Religious Uses as a Special Use within the I-2 (General Industry) District. A public hearing notice was published in the Brooklyn Center Sun Post on August 29, 2019 (Exhibit A). Notices were also mailed to all property owners of I-2 District- zoned properties within the City. BACKGROUND The City is requesting the review and consideration of changes to the uses allowed within the I-2 (General Industry) District that would provide an avenue for religious institutions, such as churches, mosques, synagogues and the like to locate into the City of Brooklyn Center’s General Industry District, which is the City’s most intense industrial district. Conversations revolving around the allowance of religious uses within the I-2 District began in July when the City was approached by a group seeking to relocate a religious based place of worship and community center within the City. The group had previously leased space within a C1 (Service/Office) District office building in Brooklyn Center, where religious institutions are allowed as a permitted use. As the building was recently sold, their space became unavailable. The group would like to remain within the City of Brooklyn Center, as their community is largely based within the Brooklyn Center and Brooklyn Park areas; however, they noted upon meeting with the City that they had struggled to find space within the city limits until an I-2 District zoned property, located at the southern terminus of France Avenue North, and known as 4900/4902 France Avenue North, became available. This group has expressed an interest in purchasing the property in order to create a community center and religious gathering place. The uses so far identified would include a worship space, gathering and event space (e.g. weddings, board meetings), classroom space, and office space. Gathering times would occur several times per week, with use primarily on Fridays and weekends, and worship times that could be divided into multiple sessions to accommodate their membership of which numbers between 120 and 150 attendees currently for a Friday service. The community center would be open throughout the week. The property located at 4900/4902 France Avenue North has been for sale or lease for over a year, but was previously used as a kennel and veterinary clinic (permitted use). This particular I-2 District property is unique in its vacancy, in part due to the age and nature of the structures on site, which are not typical of surrounding industrial uses. The property is comprised of two structures: a newer, split level office • Application Filed: 08/13/2019 • Review Period (60-day) Deadline: 10/12/2019 • Extension Declared: N/A • Extended Review Period Deadline: N/A App. No. 2019-015 PC 09/12/2019 Page 2 building, and a second circular shaped structure. The group believes that the property would meet their needs and is interested in purchasing it to convert it for their use. As part of their due diligence, the group met with City staff to inquire as to the process necessary to allow for use of the property as a place of worship and community center. Places of worship generally fall into a category of uses considered “Assembly.” These are uses where there are generally large numbers of people that may congregate or assemble at one time. Other similar uses might be theaters, auditoriums, mortuaries, dance halls, arenas, or certain places of entertainment. Federal law protects religious land uses in that it requires cities to regulate them the same way in which it regulates other similar uses, and to treat them equally and fairly when making land use regulations as well as land use decisions regarding them. Example: a city would need to provide a fact-based reason that it might allow a movie theater in a particular zoning district, but not a religious use since the land uses are similar. Based on a review of the City’s Zoning Ordinance, religious uses are currently allowed in the following zoning districts (Table 1): TABLE 1. Current Allowance of Religious Uses in City’s Zoning Districts. Zoning District Permitted Use Special Use Notes R1 (One Family Residence) District X Allowed through issuance of Special Use Permit, provided primary vehicular access shall be gained to the use by a collector or arterial street. R2 (Two Family Residence) District X Allowed through issuance of Special Use Permit, provided primary vehicular access shall be gained to the use by a collector or arterial street. R3 (Multi-Family Residence) District R4 (Multi-Family Residence) District R5 (Multi-Family Residence) District X Allowed through issuance of Special Use Permit, provided primary vehicular access shall be gained to the use by a collector or arterial street. R6 (Multi-Family Residence) District R7 (Multi-Family Residence) District C1 (Service/Office) District X Permitted Use in this District with no additional restrictions relating to type of primary vehicular access. C1A (Service/Office) District X All of the Permitted Uses allowed in the above C1 District are also allowed in the C1A District. C2 (Commerce) District The use is not addressed in the C2 District; however, other like uses, such as movie theaters, sports arenas, etc. are permitted through issuance of a Special Use Permit. I1 (Industrial Park) District There is at least one instance of religious uses being allowed via a Planned Unit Development (PUD) in the I1 (Industrial Park) District, which is a lighter industrial district comprised of office, hotel, mixed business, and light industrial uses. I2 (General Industry) District Note: The O-1 (Public Open Space) and O-2 (Public & Private Open Space) Districts are not identified in this table due to the nature of their use. City staff consulted with the City Attorney to identify potential paths forward for the requested reuse of the property located at 4900/4902 France Avenue North. Based on a number of factors, the City Attorney and staff agree that the most legally defensible way to process the request would be through a App. No. 2019-015 PC 09/12/2019 Page 3 Zoning Code text amendment to the I-2 (General Industry) District, which would make religious uses allowed through issuance of a Special Use Permit (SUP). This would allow the group to apply for a Special Use Permit through submittal of a Planning Commission application and any necessary documentation, and receive review and consideration by the Planning Commission and City Council. If approved and able to meet the conditions of the permit, the requested use would then be allowed on the property. Although the conversations thus far have been focused on the allowance of religious uses on one particular property, the proposed text amendment would apply to all properties within the I-2 (General Industry) District, thus allowing religious uses on any I-2 (General Industry) District zoned parcel, provided it was able to meet the conditions of the Special Use Permit process. Special uses are those in which may be required for the public welfare in a given district but which are, in some respects, incompatible with the permitted uses in the district. Before a building or premises is devoted to any use classified as a special use, a Special Use Permit would need to be granted by City Council. In reviewing Special Use Permits, an Applicant would need to demonstrate the following: a. The establishment, maintenance or operation of the special use will promote or enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. b. The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. c. The establishment of the special use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. d. Adequate measures have been or will be taken to provide ingress, egress and parking so designed as to minimize traffic congestion in the public streets. As the decision to allow religious uses within the I-2 (General Industry) District is a legislative one, City staff initially brought the discussion on places of worship in the I-2 (General Industry) District forward at a City Council Work Session held on August 12, 2019. It was at that time City staff was directed to draft amendment language with criteria for its allowance as a special use and bring the proposed amendment forward to the Planning Commission before review by the City Council. A copy of the City Council Work Session memo and excerpt of the meeting minutes are included as Exhibit B. PROPOSED AMENDMENTS TO I-2 (GENERAL INDUSTRY) DISTRICT Location and Composition of I-2 District Zoned Properties in City The City’s I-2 (General Industry) District is located on the southern end of the City and located on both sides of Highway 100. It is, for the most part, built out. A map identifying the City’s I-2 District properties can be found on the next page (Map 1). The I-2 District consists of 32 parcels comprising a total of 82.56 acres. With approximately 3,677 acres of total land in Brooklyn Center (i.e. not including right-of-way, lakes, etc.), the I-2 District comprises approximately 2.2% of the total land in the City. Not all of the I-2 District parcels appear to be developable, however. For instance, one parcel serves as a 3.2 acre stormwater ponding area to a development located on the former Joslyn site and another 5.4 acres, located on the west side of the former Joslyn site, is an outlot comprised of floodplain and wetlands. A 1.98 acre parcel located adjacent to Ryan Lake is also likely limited in terms of development as over an acre of the land is located within the designated 100-year App. No. 2019-015 PC 09/12/2019 Page 4 floodplain with wetlands present. If you were to remove the aforementioned three parcels, you are left with approximately 72 acres of I-2 District zoned land, or 1.95% of total land in Brooklyn Center. I-2 District Uses Industrial properties, particularly heavy industrial properties, tend to have the greatest impacts on surrounding properties in terms of noise, dust, odors, traffic, and outdoor storage. Generally, industrial users tend to locate in areas away from non-industrial uses to minimize complaints that may arise, although the I-2 (General Industry) District zoned properties located within Brooklyn Center are in proximity to some single-family and multi-family residential properties (Refer to Map 2). On the other hand, it is likely that religious uses would utilize their properties during hours when industrial users are not in operation, which may minimize issues. In the case of the group interested in the 4900/4902 France Avenue North property, this particular I-2 property is located on a dead end cul- de-sac with Highway 100 located to the east, train tracks to the south, a Northern States Power station to the west, and a mix of industrial and residential properties located to the north. A roofing company is located immediately to the north of this particular property. Use-wise, the I-2 District allows for a mix of manufacturing type uses; textile mill production; lumber and wood products (except for saw mills and planing mills); printing industries; chemicals and allied products; fabricated metal products; professional, scientific, electronic, and controlling instruments; wholesale trade activities (e.g., motor vehicles and automotive equipment; dry goods and apparel; hardware, plumbing, heating equipment and supplies; machinery, equipment and supplies); and certain service activities (i.e. laudrying, dry cleaning, and dyeing; warehousing; automobile and truck repair and wash; contract construction; kennels; veterinarian and animal hospitals; truck rental and leasing). This district also allows for truck terminals, and public transit terminals. Foundries (provided the operation is a necessary incident to a principal use in the I-2 District); retail sales of products manufactured, processed, or wholesaled on site; and accessory off-site parking, are allowed through issuance of a Special Use Permit (refer to Exhibit C). MAP 1. City of Brooklyn Center I-2 (General Industry) District Zoned Properties. App. No. 2019-015 PC 09/12/2019 Page 5 MAP 2. City of Brooklyn Center Zoning Districts Adjacent to I-2 (General Industry) District. Parking and Access Demands Of further consideration in allowing for religious uses in the I-2 (General Industry) District is the overall parking demand. Assembly uses, such as religious institutions, tend to have higher parking demands than other types of uses due to the nature of their visitors. Industrial uses by contrast tend to have low parking demands relative to their square footage because these uses generally have lower employment densities. Religious uses seeking to utilize industrial property for space may find that the available on- site parking is not sufficient to meet their demand, and other features common to industrial properties, such as loading docks and berths, can further hinder parking options. For example, religious and other “places of public assembly” uses, such as theatres, auditoriums (other than school auditoriums), mortuaries, stadiums, arenas, and dance halls, require one parking space for every three seats, or congregants in this particular case. Places of public assembly located in a retail shopping center complex of 50,000 square feet or more, exclusive of the place of public assembly, may have one space for every four seats. For perspective, the I-2 District zoned property located at 4900/4902 France Avenue North currently possesses 18 on-site parking spaces, although a maximum of 25 on-site parking stalls is potentially achievable with re-striping. Assuming a “places of public assembly” type use, installation of 25 parking stalls, and the carpooling of members (3 occupants per vehicle), the on-site parking could accommodate for a maximum of 75 attendees at any one time. In the cases of “Industry and Wholesale” type uses, one space for every two employees based upon maximum planned employment during any work period or one space for each 800 square feet of gross floor area (whichever is greater) is required. In the event the latter requirement is greater, adequate land area shall be provided for the required off-street parking area, but improved spaces need only be provided according to the employee ratio. In cases where there is an office component to an industrially-zoned building, minimum on-site parking requirements are based on the total gross floor area utilized for the use. App. No. 2019-015 PC 09/12/2019 Page 6 As identified in Table 1 (Current Allowance of Religious Uses in City’s Zoning Districts) on page 2 of this report, religious uses are an outlined use that is allowed as a permitted use or through issuance of a Special Use Permit in a number of the City’s zoning districts. In the cases of the City’s R1 (One Family Residence), R2 (Two Family Residence), and R5 (Multiple Family Residence) Districts, religious uses are allowed through issuance of a Special Use Permit so long as primary vehicular access to the use is gained by collector or arterial street. While this language was contemplated in discussions over the proposed amendments to allow for religious uses through issuance of a Special Use Permit, inclusion of this language would have served as a hindrance for the group interested in the 4900/4902 France Avenue North property as the property is located on a dead end cul-de-sac. 2040 Comprehensive Plan The “2040 Land Use & Redevelopment Goals” identified within the Comprehensive Plan state that the Future Land Use Plans should be supported through the update or creation of relevant and market- based small area plans, redevelopment plans, and the zoning ordinance. The identified 2040 Planned Land Uses for the I-2 (General Industry) District are comprised of a mix of “Industrial/Utility” and “Business-Mixed Use” designations. The 4900/4902 France Avenue North property is identified as “Industrial/Utility,” along with the other properties located along the eastern edge of France Avenue North and south of 50th Avenue North. The “Business-Mixed Use” designation is a new land use designation under the 2040 Comprehensive Plan that guides for a “mix of business, light industrial, and supporting retail/service uses.” Other Considerations City staff met with the group interested in the 4900/4902 France Avenue North property to go over the site, explain the process, and identify Building and Fire Code requirements that they should be aware of. Although these conversations were specific to the aforementioned property, the addressed concerns and requirements could be triggered with any other religious use that might have an interest in relocating to an I-2 (General Industry) District property as “Assembly” type uses have a higher fire suppression standard than other types of uses because of the congregation of people that occurs within buildings. Should the proposed amendments be adopted, it is important that any prospective buyers/users understand the full implications of what would be required to acquire and/or convert an industrial use type building. Conversion of a building to anything other than an office use would constitute a change of use from the perspective of the Building and Fire Code, and thus would trigger the installation or expansion of a Fire suppression and alarm system if not present. Additionally, the following requirements may be triggered: a. Installation of ADA requirements (e.g. parking lot striping and signage, ingress/egress, bathrooms, installation of elevator/lift); b. Sewer Accessibility Charge (Met Council) determination for change in use and associated fee; and c. Any other Fire and Building Code requirements Ordinance Language The City Attorney drafted language that addresses the proposed amendments to Chapter 35 regarding the uses allowed in the General Industry (I-2) District. As proposed, the amended language would allow for religious uses within the I-2 District through issuance of a Special Use Permit. Within the ordinance, certain legislative findings are outlined that address a desire to accommodate religious uses to the App. No. 2019-015 PC 09/12/2019 Page 7 extent reasonably possible but acknowledges the issues surrounding the allowances of religious uses in industrial districts (refer to Exhibit D). The proposed amendment language to allow for religious uses as a Special Use within the I-2 (General Industry) District is as follows: Article II. Special Uses. Section 35-331, paragraph 3 of the Brooklyn Center City Code identifying the uses allowed in the General Industry District as a special use is hereby amended as follows: 3. Special Uses a. Foundries, provided that the foundry operation is a necessary incident to a principal use permitted in the I-2 district. b. Retail sales of products manufactured, processed or wholesaled at the use site. c. Accessory off-site parking not located on the same property with the principal use, subject to the provisions of Section 35-701. d. Places for religious assemblies such as chapels, churches, temples, mosques, and synagogues, provided the use complies with the minimum parking standards in Section 35- 700 and other applicable standards. If the ordinance language is ultimately adopted any interested party wishing to utilize an I-2 District property for a religious use would be required to submit a Planning Commission application and any required supporting documentation for review and consideration by the Planning Commission and City Council. RECOMMENDATION Based on the above-noted findings, staff recommends the following motion: Motion to approve a Resolution recommending that the City Council approve certain amendments to Section 35-331 (General Industry) of the City Code of Ordinances that would allow for religious uses within the I-2 (General Industry) District by Special Use based on the above outlined findings of fact. A copy of the Planning Commission resolution is attached (Exhibit E). ATTACHMENTS Exhibit A—Public Hearing Notice, published in the Brooklyn Center Sun Post, dated August 29, 2019. Exhibit B—August 12, 2019 City Council Work Session Memo and Excerpted Minutes, Places of Worship in the I-2 District Discussion. Exhibit C—Permitted and Special Uses within the I-2 District. Exhibit D—An Ordinance Amending Chapter 35 Regarding Uses Allowed in the General Industry (I-2) District. Exhibit E—Resolution Regarding the Recommended Disposition of Planning Commission Application No. 2019-015 for Adoption of a Zoning Amendment Regarding Allowed Uses within the I-2 (General Industry) District. Exhibit A MEMORANDUM - COUNCIL WORK SESSION DATE:8/12/2019 TO:Curt Boganey, City Manager THROUGH:Meg Beekman FROM:Meg Beekman, Community Development Director SUBJECT:Places of Worship in the I-2 District Discussion Recommendation: - Consider places of worship as a land use within the I-2 District and provide direction to staff on how to proceed. Background: City staff have been approached by a group seeking to relocate a religious based place of worship and community center within the City. The group has previously been leasing space within Brooklyn Center, along Brooklyn Boulevard, but the building has recently sold and is no longer available. They would like to remain within the City, as their community is largely based within the Brooklyn Center and Brooklyn Park area. They are seeking a space to purchase, in which to create a community center and gathering place. Uses would include worship space, gathering and event space, classroom space, and office space. They gather several times per week, primarily Friday through Sunday. Worship times are on Friday and could be divided into more than one to accommodate their numbers. After much searching to find a suitable building to purchase, they have identified 4900 France Avenue N. This property has been for sale or lease for over a year, but was previously used as a kennel and veterinary clinic. The property is zoned I-2 and is comprised of two structures; one which is a newer split-level office building, and a second which is a circular shared structure that is older. The group believes that the property would meet their needs and is interested in purchasing it to convert to their purposes. As part of their due diligence they met with City staff to inquire as to the process to allow the use of the property as a place of worship and community center. Places of worship generally fall into a category of uses considered “Assembly”. These are uses where generally large numbers of people may congregate, or assemble, at one time. Other similar uses might be theaters, auditoriums, mortuaries, dance halls, arenas, or certain places of entertainment. Federal law protects religious land uses in that it requires cities to regulate them the same way it regulates other similar uses, and to treat them equally and fairly when making land use regulations as well as land use decisions regarding them. For example, a city would need to provide a fact-based reason that it might allow movie theaters in a particular zoning district, but not religious uses since the land uses are similar. I-2, General Industrial District As noted, the property is zoned I-2, General Industry. I-2 is a heavy industrial district. Permitted uses include, manufacturing; wholesale trade; distribution; services such as auto and truck repair, contract construction, warehousing and storage, service stations; truck terminals; transit terminals; or other uses similar in nature as determined by the City Council. Special uses permitted in the district include foundries, retail sales of products Exhibit B manufactured on s ite, and acc es s o ry o ff-s ite parking. P laces o f wo rs hip are not c urrently permitted o r spec ially p ermitted us es in the I-2 Dis tric t. P laces o f wors hip , o r religio us uses, are exp res s ly p ermitted within the R -1, R -2, R -5, and C -1 Districts in the C ity. T here is als o at least one ins tance in whic h they have been allowed via a P UD in the I-1 Dis tric t, whic h is a lighter ind us trial d is tric t comprised o f a mix of o ffice, ho tel, mixed bus ines s , and light indus trial uses. P rocess C ity staff c ons ulted with the C ity Atto rney to id entify p o tential p aths forward fo r the req uested reus e of the p ro p erty at 4900 F rance Avenue. Based o n a numb er of facto rs , the C ity Atto rney and staff agree that the mos t legally defens ible way to proc es s the req uest would be thro ugh a zoning c ode text amendment to the I-2 Dis tric t, whic h wo uld make religious us es allo wed thro ugh s p ecial use p ermit. T his wo uld allo w the gro up to ap p ly fo r a s pec ial us e permit, and if able to meet the cond itions of the permit, reus e the p ro p erty for their d es ired purpos e. T he text amendment would ap p ly to all properties within the I-2 Dis trict, thus allo wing religious us es within any I-2 zoned parc el pro vided it was ab le to meet the c o nditio ns o f the s p ecial use permit p ro cess. T he dec is io n to allow religio us uses within the I-2 Dis tric t is a legislative one, and ultimately a p o licy dec is ion o n the part of the C ity C ounc il. Ind ustrial pro p erties , particularly heavy ind us trial properties tend to have the greates t imp ac ts o n s urrounding p ro p erties in terms of noise, dus t, odors, traffic , and o utd o o r sto rage. G enerally, ind us trial us ers tend to lo cate in areas away fro m no n indus trial us es to minimize c o mp laints that may aris e. O n the other hand , it is likely that religio us uses would utilize their p ro p erties d uring hours when indus trial users are not in operatio n, whic h may minimize issues . A further cons ideratio n is parking demand . As s emb ly uses tend to have higher parking demand than other typ es of uses due to the nature o f their visitors . Indus trial uses b y contrast tend to have lo w p arking d emand relative to their s quare footage b ecaus e these us es generally have lo wer employment dens ities. R eligio us us es s eeking to utilize indus trial p ro p erty for s p ac e may find that the available parking is not sufficient to meet their d emand. F ro m a regional market perspec tive, indus trial property is c urrently well stabilized, particularly compared with o ffice and retail products . Ind ustrial properties within the 694/494 lo o p are c urrently highly valued and vac anc y rates are lo w. T his trend holds true within Bro o klyn C enter’s indus trial market. T he property at 4900 F ranc e Avenue N is unique in its vacancy, in part due to the age and nature of the s tructures o n the s ite, whic h are no t typ ical of s urrounding indus trial uses. R ather than a s ingle large building, the property is c ompris ed o f two s maller struc tures , one of which is a two-s tory offic e build ing, and neither is well s uited for more indus trial-type uses. S pecia l U se P ermit P rocess If the C ity C ounc il c hooses to allo w religious us es in the I-2 Dis tric t, staff would rec o mmend allo wing them via s p ecial use permit. T his wo uld allo w s ome o f the concerns identified above to be cons id ered and mitigated o n a c as e by c as e b as is with eac h ap p lication. F o r examp le, if large numbers of p eo p le gathering at the p ro p erty is a c onc ern for as s emb ly-type uses , a s pec ial us e permit proc es s c ould require that a traffic and p arking s tud y be c ond uc ted to ensure that ac c es s , circ ulatio n, and parking were ad eq uate on site. If they weren’t, a c ond ition of ap p ro val could require a trans portation demand management plan to deal with times when the parking o r ac cess ro utes were exceed ed . O n this p artic ular s ite, train traffic can be a c onc ern at c ertain times of the d ay, c los ing ro ad ac cess. A traffic and p arking s tudy c o uld lo o k at the impac t of ro ad c lo s ures and id entify if this wo uld b e a concern. 4 9 0 0 F rance Aven u e N The City Planner and Building Official met with the interested party to go over the site, explain the process, and identify any Building and Fire Code items that they should be aware of. The conversion of the site to an assembly use would constitute a change of use from the perspective of the Building and Fire Code, thus trigger any required upgrades to the fire suppression system, installation of ADA requirements, as well as other Fire and Building Code requirements. Assembly uses have a higher fire suppression standard than other types of uses because of the congregating of people that occurs within the buildings. It is important that prospective buyers understand the full implications of what would be required of acquiring and converting a building before they purchase it. As part of that meeting parking was discussed. The property currently has 18 parking stalls. According to the City Planner, after visiting the site and measuring out the parking area, an additional 8 could be striped in. The Zoning Code requires 1 parking stall for every three congregants for religious uses, meaning the parking would allow for only 75 people at a time. This is not sufficient based on staff’s understanding of the groups actual needs, and so it is not clear how this will be handled. In addition, the Building Official identified several upgrades which would be necessary in order to convert the building. These included ADA upgrades to bathrooms, ingress/egress, parking, and the interior of the building which may require an elevator or lift. The building will also need to be sprinklered and a SAC fee determination done. According to the Met Council there is only one SAC unit on the property, so a change in use would trigger a recalculation, and likely more SAC units to be paid. The Building Official is seeking additional information as to what that might be from the Met Council. The group agreed to look into the required building improvements. Next Steps If the City Council indicates they are open to the zoning code text amendment, staff will work with the City Attorney to draft revised language which would then go to the Planning Commission for a public hearing, consideration, and a recommendation. The City Council would then take the Planning Commission’s recommendation into consideration as part of a first and second reading of the ordinance amendment. Once the language was drafted and the process underway, the prospective buyers would then need to apply for a Special Use Permit under the language and conditions of the new ordinance. Policy Issues: Are Religious Uses a compatible use within the I-2, General Industrial District? Should Religious Uses be permitted within the I-2, General Industrial District? If so, what potential impacts might these, and other similar assembly uses, have that could be mitigated with conditions or requirements within the ordinance language? Strategic Priorities and Values: Operational Excellence ATTACHMENTS: Description Upload Date Type Aerial 8/6/2019 Backup Material Site Context 8/6/2019 Backup Material Zoning Map 8/8/2019 Backup Material o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o LOCAL STREETINDEX ADMIRAL LANEADMIRAL PLACEALDRICH COURTALDRICH DRIVE N.AMY LANEAZELIA AVE. 4-B,C4-B1-F5-F1-E7-B 53RD AVE N 54TH AVE N 55TH AVE N 56TH AVE N 57TH AVE N 58TH AVE N 59TH AVE N 60TH AVE N 61ST AVE N 62ND AVE N 63RD AVE N 64TH AVE N 65TH AVE N 66TH AVE N 67TH AVE N 68TH AVE N 69TH AVE N 70TH AVE N 71ST AVE N 72ND AVE N 73RD AVE N WI L L O W L A N E RI V E R D A L E A V E N 20 0 DA L L A S A V E N 30 0 W. R I V E R R O A D MT H 2 5 2 5T H A V E N 60 0 CA M D E N A V E N 70 0 AL D R I C H A V E 80 0 BR Y A N T A V E N 90 0 CO L F A X A V E N 10 0 0 DU P O N T A V E N 11 0 0 EM E R S O N A V E N 12 0 0 FR E M O N T A V E N 13 0 0 GI R A R D A V E N 14 0 0 HU M B O L D T A V E N 15 0 0 IR V I N G A V E N 16 0 0 JA M E S A V E N 17 0 0 KN O X A V E N 18 0 0 LO G A N A V E N 19 0 0 MO R G A N A V E N 20 0 0 NE W T O N A V E N 21 0 0 OL I V E R A V E N 22 0 0 PE N N A V E N 23 0 0 QU E E N A V E N 24 0 0 RU S S E L L A V E N 25 0 0 SH E R I D A N A V E N TH O M A S A V E N UP T O N A V E N 27 0 0 VI N C E N T A V E N 28 0 0 WA S H B U R N A V E N 29 0 0 XE R X E S A V E N 30 0 0 YO R K A V E N 31 0 0 ZE N I T H A V E N 32 0 0 AB B O T T A V E N 33 0 0 BE A R D A V E N 34 0 0 CH O W E N A V E N 35 0 0 DR E W A V E N 36 0 0 EW I N G A V E N 37 0 0 FR A N C E A V E N 38 0 0 GR I M E S A V E N 40 0 0 HA L I F A X A V E N 41 0 0 IN D I A N A A V E N 42 0 0 JU N E A V E N 43 0 0 KY L E A V E N 44 0 0 LE E A V E N 45 0 0 MA J O R A V E N 46 0 0 NO B L E A V E N 47 0 0 OR C H A R D A V E N 48 0 0 PE R R Y A V E N 49 0 0 QU A I L A V E N 50 0 0 RE G E N T A V E N 51 0 0 SC O T T A V E N 52 0 0 TO L E D O A V E N 53 0 0 UN I T Y A V E N 54 0 0 VE R A C R U Z A V E N 55 0 0 7 6 5 4 3 2 1 A B C D E F G BOULDER LANEBROOKLYN BOULEVARDBROOKLYN DRIVEBROOKLYN PLACEBROOKVIEW DRIVEBURQUEST LANECAMDEN COURTCAMDEN DRIVECOMMODORE DRIVEDALLAS ROADDUSHARME DRIVEEARLE BROWN DRIVEEAST TWIN LAKE BLVD.ECKBERG DRIVEELEANOR LANEEMERSON LANEERICON DRIVEEWING LANEFRANCE PLACEFREEWAY BOULEVARDFREMONT PLACEGREAT VIEW AVE.GRIMES PLACEHALIFAX DRIVEHALIFAX PLACEHILLSVIEW ROADHOWE LANEHUMBOLDT PLACEIRVING LANEJAMES CIRCLEJANET LANEJOHN MARTIN DRIVEJOYCE LANEJUDY LANEKATHRENE DRIVELAKEBREEZE AVE.LAKE CURVE LANELAKESIDE AVE.LAKESIDE PLACELAKEVIEW AVE.LAWRENCE ROADLILAC DRIVEMARLIN DRIVEMUMFORD ROADNASH ROADNOBLE LANORTHPORT DRIVENORTHWAY DRIVEOAK STREETO'HENRY ROADOLIVER CIRCLEORCHARD LANEOSSEO ROAD 5300-5800PALMER LAKE CIRCLEPALMER LAKE DRIVEPAUL DRIVEPEARSON DRIVEPERRY COURT - EAST/WESTPERRY PLACEPOE ROADPONDS DRIVE N.QUAIL CIRCLE - EAST/WESTQUARLES ROAD SAILOR LANESHINGLE CREEK PARKWAYSHORES DRIVESUMMIT DRIVETHURBER ROADTWIN LAKE AVE.URBAN AVE.VIOLET AVE.WILLOW LANEWINCHESTER LANEWINGARD LANEWINGARD PLACEWOODBINE LANEXERXES PLACEYORK PLACE4TH STREET5TH STREET53RD PLACE58 1/2 AVE.59 1/2 AVE.63RD LANE67TH LANE68TH LANE69TH LANE70TH CIRCLE71ST CIRCLE72ND CIRCLE 3-A1-A,6-C3-D1-A5-D,E5-B3-G2-G4-C1-G7-C3,4-E5,6-B5-B3-A1-F5-D,E3-C4-B2-D,E2-F6-B2-B3-B4-B5-E2-A2-E1-E3-E3-B4-D,E3-B5-E3-B7-B4-B7-B6-B7-B3-C6-C,3-F3-B3-C,D3-C,D2-A,B4,5-C4-D6-B3-C,D1-F2-A5-C1-C1-C3-A4-B1-A1-A3-C1-A1-A2-C 5-C2E-4D4-B3,4-E2-C7-B1-C1-C1,3-G2-A,B1-A1-A1-B,C,F2-D 2-C5-G2-G5-C4-C4-B3-F2-D,F2-D,F2-D1-A1-A1-A BELLVUE LA G-5 RIVERDALE ROAD 1-G2-GRIVERWOOD LANE ISL A N D S O F P E A C E P A R K (AN O K A C O U N T Y ) WEST FIRESTATION HENNEPIN CO.LIBRARY &GOVERNMENT SERVICE CENTER P A L M E R L A K E P R E S E R V E A R E A U.S . P O S T OFF I C E WATERTOWERNo. 2 EVERGREENPARK LAKESIDE PARK(TRIANGLE PARK) EVERGREENELEMENTARYSCHOOL RIV E R D A L E PAR K EAST PALMERLAKE PARK WEST PALMERLAKE PARK PALMER LAKEELEMENTARYSCHOOL WILLOW LANE PARK AR B O R E T U M ORCH A R D L A N E P A R K ODYSSEYCHARTERSCHOOL MOUN D CEME T E R Y FREEWAYPARK GARDEN CITYELEMENTARYSCHOOL MARLINPARK WATERTOWERNo.1 EAST FIRESTATION FIREHOUSEPARKBROOKLYN CENTER HIGH SCHOOL EARLEBROWN ELEMENTARYSCHOOL BEL L V U E PAR K CENTENNIALPARK CityHall CENTERBROOKGOLFCOURSE WATERTOWERNo. 3 KYLAWNPARK NORTHPORTELEMENTARYSCHOOL NORTHPORTPARK HAPPY HOLLOWPARK EARLE BROWNHERITAGE CENTER GRANDVIEWPARK LIONSPARK N O R T H M I S S I S S I P P I R E G I O N A L P A R K CAHLANDERPARK WANGSTADPARK POLICESTATION TWIN LAKEPARK GARDENCITYPARK PALMER LAKEPARK CommunityCenter AIRPORT SAFETY ZONE - B AIRPORT SAFETY ZONE - A AIR P O R T S A F E T Y H O R I Z O N T A L Z O N E - C R3 R3 R3 C1PUD/C2 R3 R5 C1 R4 C1 PUD/C2 PUD/C2 R4 C2 R5 C2 R3 R5 PUD/R1 R4 R4 R4 R6 R3 R5 PUD/C2 PUD/R3 R5 C2 C2R3 R5 R5 R3C2 C2 C1A C1A C2 C2 C2 C2 I1 PUD/I1 I1 PUD/I1 PUD/I1 I1 R5PUD/I1 R3 PUD/I1 R5 I1 O1 R3 I1 I1C1 I1 O1 I1 R5I1 I1 PUD/I1 C2 PUD/C1A C1 C1PUD/C2 C2R4 C2 R5 C1 R5 C1 C1/R5/R4 PUD/C2C2R3 R3 C2C1 PUD-MIXEDR5/R6 O1 R5 I2 O2I2 I2 R4 PUD/I1I2I2 R4R4 I2 I2 I2 C1R4 I2 I2 PUD/R1O1 PUD-MIXEDR2/R3 R5 R5 R5 C2 R7 C1A R4R4 R5 C2 C1 R4 R3 R4 O1 R4 R4C1 C1 R4R4PUD/C2C2 R4C2 C2 R3 C2 R4 C2C2C2 PUD/C2 R5C1AR5 R3 C1 R4C1 C1 C2 C1 C2 C2 R3 C2 C1 O1 C2 R5 C2C1 R7 O1R5 C2 C2 PUDMIXED C2 C1A C2 C1A C2 R5PUD/R1 PUD/C1 PUD/C2 R3 PUD/R1 O1 C2 C2 PUD/C2 PUD/C2 PUD/C2 PUD/C2PUD/C2 R5 R5 R3 PUD-MIXEDC2/I-1 R4 CRYSTALAIRPORT S H I N G L E C R E E K CREEK PALMER LAKE MIDDLE TWIN LAKE UPPER TWIN LAKE M I S S I S S I P P I R I V E R M I S S I S S I P P I R I V E R S H I N G L E RYAN LAKE SH I N G L E C R E E K 63RD AVE B R O O K L Y N B L V D B R O O K L Y N B L V D B R O O K L Y N D R OHENRY RD MUMFORD RD 64TH AVE 65THAVE NASH RD 60TH AVE 59TH AVE S H I N G L E C R E E K P K W Y J O H N M A R T I N D R HA L I F A X A V E 55TH AVE SUMMIT DR LILAC D R 69TH AVE 5 6TH AVE S H O R E S D R Z E N I T H A V E SHINGLECREEK PKWY F R A N C E A V E X E R X E S A V E 65TH AVE D R E W A V E 67TH AVE 53RD AVE NORTHWAYDR 69TH AVE 70TH AVE 53RD AVE 66TH AVE I R V I N G P L 73RD AVE 58TH AVE 68TH AVE HIGHW A Y 1 0 0 T O L E D O A V E INTERSTAT E 6 9 4 65TH AVE KN O X A V E THURBER RD 67TH AVE 67TH AVE W I N G A R D P L 58TH PL 53RD AVE U N I T Y A V E W I L L O W L N 58TH AVE 69TH AVE 52ND AVE 55TH AVE U P T O N A V EYO R K A V E S A I L O R L N ZE N I T H A V E 7 1 S T A V E 67THLN B R O O K L Y N B L V D 50TH AVE 67TH LN N O R T H P O R T D R 56TH AVE F R A N C E A V E N O B L E A V E OLI V E R CIR 71ST AVE F R E M O N T P L 6 8 TH AVE A L D R I C H C T D R E W A V E C H O W E N A V E P AUL DR G R I M E S P L 68TH LN P E R R Y P L SC O T T A V E L I L A C D R 57TH AVE 56TH AVE F R A N C E D R 55THAVE B R Y A N T A V E 57TH AVE 66TH AVEE W I N G A V E 68TH AVE AL D R I C H A V E COUNTY ROAD 1 0 E M E R S O N A V E 5 6THAVE C O L F A X A V E F R E M O N T A V E HOWE LN ECKBERG DR 62ND AVE 6 7 T H L N HIGH W A Y 1 0 0 LILA C D R G I R A R D A V E B R O O K L Y N B L V D F R E M O N T A V E 70TH AVE WINCHESTER LN 7 1 S T AV E 6 8 T H LN 70TH AVE 65THAVE 62ND AVE B E A R D A V E PALM E RLAKE C I R FRONTAGE R D M O R G A N A V E WOODBINE LN 6 8THL N 57THAVE 68TH AVE 72ND AVE COMMODORE DR 64TH AVE 61ST AVE 61ST AVE 6 9THLN S C O T T A V E 59 1/2AVE ELEANOR LN 70TH AVE 68THAVE 70TH AVE CA M D E N A V E L E E A V E V I N C E N T A V E 73RD AVE 51ST AVE VIOLET AVE DR E W AV E 67TH AVE 65TH AVE 64TH AVE S C O T T A V E H U M B O L D TPL URBAN AVE 72ND AVE H A L I F A X DR 58 1/2AVE 71ST AVE 7 2 N D A V E WOODBINE LN 72NDAVE GI R A R D A V E 61ST AVE 59TH AVE 56TH AVE 54TH AVE 61ST AVE O R C H A R D A V E 49TH AVE ADM IR A L LN 60TH AVE 50TH AVE V E R A C R U Z A V E E M E R S O N A V E 70TH AVE 66THAVE 71STAVE 56THAVE 72ND AVE 70THAVE 51STAVE 72NDAVENE W T O N A V E X E R X E S A V E 47TH AVE 53RD PL LO G A N A V E FR A N C E PL AB B O T T A V E A L D R I C H A V E Z E N I T H A V E IR V I N G A V E LA K E S I D E PL T W I N L A K E A V E B R O O K V I E W D R AL D R I C H AV E 70TH AVE INTERSTATE 694 G R I M E S A V E G R I M E S A V E A B B O T T A V E N O R T H P O R T D R 67TH AVE BROO K L Y N PL 7 0 T H C I R M A J O R A V E LAKESIDE AVE DR E W AV E PE N N A V E D R E W A V E R E G E NT A V E 70TH AVE ERICON DR M O R G A N A V E LAKE BREEZE AVE C A M D E N A V E 64TH AV E Q U A I L A V E 71ST CI R W I N G A R D LN L I L A C D R CO L F A X A V E IN D I A N A A V E 55TH AVE X E R X E S PL JA M E S A V E 68TH AVE 67TH AVE N O B L E L N 48TH AVE Q U A I L A V E T O L E D O A V E E W I N G A V E O R C H A R D L N P E R R Y A V E R E G E N T A V E S C O T T A V E B R Y A N T A V E JA M E S A V E K A T H R E N E DR H U M B O L D T A V E N O B L E A V E K Y L E A V E C H O W E N A V E CA M D E N A V E I N T E R S T A T E 9 4 MA J O R A V E BR Y A N T A V E M A J O R A V E N E W T O N A V E DR E W A V E WINCHESTER LN EW I N G A V E C O L F A X A V E MA J O R A V E GR E A T V I E W A V E O R C H A R D A V E C A M D E N A V E I N D I A N A A V E 72ND CIR L Y N D A L E A V E 5 T H S T RE G E N T A V E R I V E R W O O D L N E W I N G A V E C A M D E N D R 54TH AV E R I V E R D A L E R D N O RTHWAY DR 57TH AVE POE RD P E N N A VE BURQUEST LN BOULDER LN LILAC DR 6 3 R D L N GI R A R D A V E GI R A R D A V E J U D Y L N FRANCE PL LE E A V E WOODBINE LN 72ND AVE B A S S L A KE RD IRVING LN AMY LN I N D I A N A A V E JU N E A V E P E R R Y A V E Q U A I L A V E R E G E N T A V E LILA C D R LAWRENCE RD MO R G A N A V E JA M E S A V E JANET LN 67TH AVE JOYCE LN DR E W A V E 62ND AVE QUARLES RD 72NDAVE 66TH AVE WOODBINE LN B E A R D A V E FR A N C E A V E P A L M E R L A K E D R FREEWAY BLVD L I L A C D R UNI TY A V E U N I T Y A V E NO B L E A V E L I L A C D R H U M B O L D T A V E XE R X E S A V E K Y L E A V E VI N C E N T A V E INTERSTATE 94 WA S H B U R N A V E AB B O T T A V E QU E E N A V E QU E E N A V E BE A R D A V E B E A R D A V E 71ST AVE GR I M E S A V E GR I M E S A V E HI G H W A Y 2 5 2 H I G H W A Y 2 5 2 T W I N L A K E B L V D T W I N L A K E B L V D TO L E D O A V E 66TH AVE N O B L E A V E IN T E R S T A T E 9 4 C A M D E N A V E CA M D E N A V E H A L I F A X A V E FR A N C E A V E LO G A N A V E X E R X E S A V E X E R X E S A V E XER X E S A V E X E R X E S A V E O L I V E R A V E B R Y A N T A V E I N D I A N A A V E I N D I A N A A V E J U N E A V E W I L L O W L N A D M IRAL LN D U P O N T A V E H U M B O L D T A V E CO L F A X A V E CO L F A X A V E F R A N C E A V E F R E M O N T A V E L A K E V I E W A V E E W I N G AVE E W I N G A V E B R O O K L Y N B L V D L N EW I N G A V E H A L I F A X P L AZ E L I A A V E MA J O R A V E W E S T R I V E R R D WE S T R I V E R R D P E R R Y A V E P E A R S O N D R A D M I R A L P L YORK PL O L I V E R A V E P E R RY C T H U M B O L D T A V E Q U A ILCIR RU S S E L L A V E E M E R S O N A V E PE R R Y A V E B R Y A N T A V E BR Y A N T A V E LY N D A L E A V E J A M E S C I R JAMES C I R P O NDS D R P O N D S DR BEA R D A V E L E E A V E IR V I N G A V E IR V I N G A V E LA K E C U R V E L N KN O X A V E AL D R I C H A V E A L D R I C H D R SHINGLE C R E E K C R O S S I N G INTERS T A T E 9 4 LILA C D R O R C H A R D A V E M A R L I N D R E A R L E B R O W N D R EARLE BROWN DR E M E R S O N A V E 5 1 S T A V E Q U A I L A V E P A R K W A Y C I R P A R K W A Y C I R BELLVUE LN 66TH AVE 62ND AVE OAK ST 4 T H S T E M E R S O N A V E F R E M O N T A V E GI R A R D A V E H U M B O L D T A V E DU P O N T A V E DU P O N T A V E LO G A N A V E KN O X A V E JA M E S A V E Brooklyn Center Zoning Map 0 0.5 10.25 Miles This Zoning Map reflects council-approved zoning changes up to its effective date of September 5, 2015. The zoning designations shown onthis map must be interpreted by the City's Zoning Code and policies. These zoning designations are subject to changeas part of the City's ongoing planning process. / o o o Airport Safety Zones (refer to Minn. Rules 8800.2400) Mississippi River Corridor Critical Area Boundary Line Private Roads ZONING DISTRICTS R1 One Family Residence R2 Two Family Residence R3 Multiple Family Residence R4 Multiple Family Residence R5 Multiple Family Residence R6 Multiple Family Residence R7 Multiple Family Residence C1 Service/Office C1A Sevice/Office C2 Commerce I-1 Industrial Park I-2 General Industry O1 Public Open Space O2 Public & Private Open Space C1/R5/R4 Office/Service & MultipleFamily Residence PUD/R1 Planned UnitDevelopment/One Family Res. PUD/R3 Planned UnitDevelopment/Multi-Family PUD/C1 Planned UnitDevelopment/Office-Service PUD/C1A Planned UnitDevelopment/Office-Service PUD/C2 Planned UnitDevelopment/Commerce PUD/I1 Planned UnitDevelopment/Industrial Park PUD-MIXED Central Commerce Overlay District ZONING DISTRICT NOTES ALL DISTRICT BOUNDARIES EXTEND TO THE CENTERLINE OF STREETS 842846859816820856856 100 YEAR FLOOD ELEVATIONS AT SELECTED LOCATIONS WATERWAY LOCATION ELEVATION (FT. NGVD) SHINGLE CREEK MISSISSIPPI RIVER TWIN LAKESRYAN LAKE AT 53RD AVE N ..........................AT 69TH AVE N ...........................AT BROOKLYN BLVD .................AT 53RD AVE N ..........................AT 73RD AVE N ..........................SHORELINE ................................SHORELINE ................................ NOTE: SEE FEMA/FIA FLOOD INSURANCE STUDY DATED SEPT. 2004 AND FLOODWAY MAPS AND FIRM MAPS DATED SEPT 2004 FOR DETAILED INFORMATION ON FLOODWAY LIMITS AND PROFILES I-1 - INDUSTRIAL PARKI-2 - GENERAL INDUSTRY INDUSTRIAL RESIDENTIALR1 - ONE FAMILY RESIDENCE (One Family Dwellings)R2 - TWO FAMILY RESIDENCE (One and Two-Family Dwellings)R3 - MULTIPLE FAMILY RESIDENCE (Townhouse/Garden Apts./CondosR4 - MULTIPLE FAMILY RESIDENCE (1-1/2 & 2-Story Dwellings)R5 - MULTIPLE FAMILY RESIDENCE (2-1/2 & 3 Story Dwellings)R6 - MULTIPLE FAMILY RESIDENCE (4 or 5 Story Dwellings)R7 - MULTIPLE FAMILY RESIDENCE (6+ Story Dwellings) COMMERCIALC1 - SERVICE / OFFICE (Min. 1-ac. lots/3-story max.)C1A - SERVICE / OFFICE (Min. 1-ac. lots/No Height Limitations)C2 - COMMERCE OPEN SPACEO1 - PUBLIC OPEN SPACE O2 - PUBLIC AND PRIVATE OPEN SPACE PLANNED UNIT DEVELOPMENTThe underlying zoning is designated afterthe "PUD/___" (e.g. "PUD/C2" equalsPlanned Unit Development/Commerce) (Refer to City Code Sect. 35-2240 for allowable uses and prohibited uses) CC - CENTRAL COMMERCE OVERLAY This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records,information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is tobe used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to preparethis map is error free, and the City does not represent that the GIS Data can be used for navigational, tracking or any other purposerequiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepanciesare found please contact (763) 569-3335. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2013),and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees todefend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties whicharise out of the user's access or use of data provided. Document Path: L:\Users\ComDev\Zoning\Zoning Map 2015.mxd 08/12/19 -1-DRAFT MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION AUGUST 12, 2019 CITY HALL – COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Mike Elliott at 9:30 p.m. ROLL CALL Mayor/President Mike Elliott and Councilmembers/Commissioners April Graves, Kris Lawrence-Anderson, and Dan Ryan. Councilmember/Commissioner Marquita Butler was absent and excused. Also present were City Manager Curt Boganey, Deputy City Manager Reggie Edwards, Community Development Director Meg Beekman, Planner and Zoning Administrator Ginny McIntosh, Business and Workforce Development Coordinator Brett Angell, and City Attorney Troy Gilchrist. PLACES OF WORSHIP – ZONING AMENDMENT DISCUSSION Community Development Director Meg Beekman reviewed a request to amend the I-2 Zoning District to allow Places of Worship as an authorized use. A worship group wants to relocate its religious use and community center to a property within the I-2 Zoning District as their current facility on Brooklyn Boulevard is no longer available. They hope to stay within the community as many of their members are residents of Brooklyn Center and Brooklyn Park. Ms. Beekman stated the applicant has identified a site within the I-2 Zone, 4900 Brooklyn Boulevard, and is seeking to purchase the site to create a community center, gathering and worship space, events and classroom space and office. The community gathers several times a week, evenings, and weekends. Ms. Beekman stated the I-2 District is a heavier industrial use area. Religious uses are currently permitted in the C-2 Zoning District as well as Residential Districts. Ms. Beekman stated there is some concern regarding parking, which is limited on the site with only 18 striped stalls. The City Planner measured the parking area and determined there is room for a total of 25 stalls. City Staff has concerns regarding Fire Code compliance, egress issues, and assembly use standards, and the building would require a change of use and compliance with fire standards. 08/12/19 -2- DRAFT Ms. Beekman stated there is a compliment in the hours of use, as the industrial area is used predominantly during workday hours, and the worship would be evenings and weekends. She added the property had been challenged due to its unique layout and location, so some synergy would be created between how the site can meet their needs and what they would bring to the facility. Ms. Beekman stated City Staff had reviewed this issue with the City Attorney and the most legally defensible way forward is to enact a Zoning Code text amendment to allow places of worship as a specially permitted use within the I-2 District with conditions including building use, ADA requirements, adequate parking and access, and fire suppression. These amendments would apply to all properties within the I-2 Zoning District as spot zoning is prohibited in State statute and only takes place absent of policy and Comprehensive Plan guidance. Councilmember/Commissioner Graves asked whether there are other uses within this neighborhood, in the I-2 Zoning District. Ms. Beekman stated there is a utility substation across the street from the building and a railroad track to the south with no fencing. City Attorney Troy Gilchrist stated the proposed Ordinance amendment can be set up so that a use may be permitted on a particular property in the I-2 Zoning District, but not allowed on every property in the Zoning District unless criteria are met. Councilmember/Commissioner Ryan expressed his concern regarding changing a Zoning District to allow a place of worship on industrial property that could potentially be valuable in terms of tax capacity and commercial use. He added there are not many I-2 properties, and this Ordinance amendment would set a precedent for other similar uses. He added the Special Use Permit criteria would need to be very specific regarding types of uses Mr. Gilchrist stated the amendment would determine that the use is generally appropriate, but the City Council/EDA can apply criteria. He added a Special Use Permit would run with the property, and a future owner would have the right to resume the operation within the criteria of the permit. Councilmember/Commissioner Ryan asked whether the applicant is aware of the additional costs of compliance with fire suppression and ADA regulations. Ms. Beekman stated the applicant has met with the building office and reviewed these issues as well as parking requirements. She added specific information regarding capacity had not been provided. Councilmember/Commissioner Ryan stated he would be willing to support this request if the Special Use Permit would have solid criteria, and assuming the use would be tax-exempt, protect the financial interests of the City. Mayor/President Elliot agreed, adding City Staff could provide a draft amendment with criteria for the City Council/EDA’s review. Ms. Beekman stated the proposed amendment would be reviewed by the Planning Commission before review by the City Council/EDA. City of Brooklyn Center 35-45 City Ordinance 9. The storage area shall consist of a concrete or bituminous surface. The property owner or responsible tenant shall keep the outdoor storage areas free of refuse, trash, debris, weeds, and waste fill. 10. Any storage or placement of materials outside of the designated area shall be a violation of the City Code. 11. A detailed site plan specifically delineating the storage area, including the landscaping and lighting plans for said areas, must be approved by the City Council. Section 35-331. I-2 GENERAL INDUSTRY. 1. Permitted Uses a. The following manufacturing activities. 1) Food and kindred products as illustrated by: Dairy products Bakery products Confectionery and related products Beverages, including beer, wine, and distilled alcohol Macaroni, spaghetti and noodles 2) Textile mill products. 3) Apparel and other finished products made from fabrics, leather and similar materials. 4) Lumber and wood products, except saw mills and planing mills producing dimensioned lumber. 5) Furniture and fixtures. 6) Converted paper and paperboard products (as opposed to paper and paperboard manufacturing). 7) Printing, publishing and allied industries. 8) Chemicals and allied products as follows: Drugs Soaps, detergents and cleaning preparations, perfumes, cosmetics and other toilet preparations (compounding and packaging only) Exhibit C City of Brooklyn Center 35-46 City Ordinance 9) Miscellaneous plastic products. 10) Fabricated metal products as illustrated by: Office computing and accounting machines Household appliances Electrical lighting and wiring equipment Communication equipment, including radio and television receiving sets Electronic components and accessories Screw machine product Coating, engraving and allied services 11) Professional, scientific, electronic and controlling instruments, photographic and optical goods, watches and clocks. 12) Miscellaneous manufacturing goods such as jewelry and silverware, musical instruments and parts, toys, amusement, sporting and athletic goods and pens, pencils and other office and artistic materials. 13) Assembly of electric powered vehicles. b. The following wholesale trade activities: 1) Motor vehicles and automotive equipment. 2) Drugs, chemicals and allied products. 3) Dry goods and apparel. 4) Groceries and related products. 5) Electrical goods. 6) Hardware, plumbing, heating equipment and supplies. 7) Machinery, equipment and supplies. 8) Other wholesale trade similar in nature to the aforementioned uses such as paper and paper products, furniture and home furnishings and beer, wine, and distilled alcoholic beverages, but expressly excluding petroleum bulk stations and scrap and waste materials and similar uses. City of Brooklyn Center 35-47 City Ordinance c. The following service activities: 1) Laundrying, dry cleaning and dyeing. 2) Warehousing and storage. 3) Automobile and truck repair and wash. 4) Contract construction. 5) Kennels. 6) Veterinarian and animal hospitals. 7) Automobile and truck rental and leasing. 8) Gasoline service stations (See Section 35-414), motor vehicle repair and auto washes provided they do not abut an R1, R2, or R3 district, including abutment at a street line; trailer rental in conjunction with these uses, provided that there is adequate trailer parking space. d. Truck terminals or exchange stations. e. Public transit terminals. f. Accessory uses incidental to the foregoing principal uses when located upon the same property with the use to which it is accessory. Such accessory uses to include but not be restricted to the following: 1) Off-street parking and off-street loading. 2) Signs as permitted in the Brooklyn Center Sign Ordinance. 3) Storage of materials, provided that when the use abuts or is adjacent to any residential zone such storage shall be within completely enclosed buildings or effectively screened by a solid wall or fence, including solid entrance and exit gates not less than six feet nor more than eight feet in height. g. Other uses similar in nature to the aforementioned uses, as determined by the City Council. 2. Special Requirements a. See Section 35-413 of these ordinances. City of Brooklyn Center 35-48 City Ordinance 3. Special Uses a. Foundries, provided that the foundry operation is a necessary incident to a principal use permitted in the I-2 district. b. Retail sales of products manufactured, processed or wholesaled at the use site. c. Accessory off-site parking not located on the same property with the principal use, subject to the provisions of Section 35-701. Section 35-340. O-1 PUBLIC OPEN SPACE DISTRICT. 1. Permitted Uses a. Public parks, playgrounds, athletic fields, and other recreational uses of a noncommercial nature. b. Accessory uses incidental to the foregoing principal uses when located on the same property with the use to which it is accessory but not including any business or industrial use. Such accessory uses to include but not be restricted to the following: 1) Off-street parking. 2) Public recreational buildings and parks, playgrounds and athletic fields. 3) Signs as permitted in the Brooklyn Center Sign Ordinance. Section 35-341. O-2 PUBLIC AND PRIVATE OPEN SPACE DISTRICT. 1. Permitted Uses a. Public parks, playgrounds, athletic fields and other recreational uses of a noncommercial nature. b. Commercial recreational facilities of a semi-open nature such as golf courses and golf driving ranges. c. Accessory uses incidental to the foregoing principal uses when located on the same property with the use to which it is accessory but not including any business or industrial uses. Such accessory uses to include but not be restricted to the following: 1) Off-street parking. 1 610984v3BR291-16 CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the ____ day of __________, 2019, at 7:00 p.m. or as soon thereafter as the matter may be heard at City Hall, 6301 Shingle Creek Parkway, to consider an ordinance amending the zoning regulations to allow religious uses in the General Industry (I-2) District as a special use. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please contact the City Clerk at 763-569-3300 to make arrangements. ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 35 REGARDING USES ALLOWED IN THE GENERAL INDUSTRY (I-2) DISTRICT THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Article I. Legislative Findings. The City Council of the City of Brooklyn Center (“City”) hereby finds and determines as follows: 1.The City currently allows places for religious assemblies in several zoning districts within the City, but the use is currently not allowed in the City’s General Industry (I-2) District; 2.The City desires to accommodate religious uses to the extent reasonably possible, but the City has previously not allowed such uses in this industrial district because the properties within this type of district: a.Contain structures that were built to accommodate manufacturing, warehousing, or other industrial uses not intended for occupation by the general public; b.These properties typically contain small parking lots because industrial uses have relatively few employees and few customers visiting the site, compared to assembly uses that typically require a large amount of on-site parking to accommodate the members and participants; and c.Converting existing industrial structures to comply with the various codes applicable to assembly uses can be costly; 3.Religious uses can create certain negative impacts on an area including, but not limited to, traffic and parking concerns depending on the size and the scope of their operations; 4.In order to allow the City to fully consider the potential impacts of a proposed use and to develop conditions to mitigate or eliminate those impacts, it is appropriate to require a religious use proposing to locate in the I-2 District to obtain a special use permit from the Exhibit D 2 610984v3BR291-16 City and to ensure such uses meet the minimum requirements and standards imposed by the City Code; and 5. The City Council determines it is in the best interests of the City to allow religious uses in the I-2 District pursuant to a special use permit, provided they can satisfy the applicable codes, standards, and requirements. Article II. Special Uses. Section 35-331, paragraph 3 of the Brooklyn Center City Code identifying the uses allowed in the General Industry District as a special use is hereby amended as follows: 3. Special Uses a. Foundries, provided that the foundry operation is a necessary incident to a principal use permitted in the I-2 district. b. Retail sales of products manufactured, processed or wholesaled at the use site. c. Accessory off-site parking not located on the same property with the principal use, subject to the provisions of Section 35-701. d. Places for religious assemblies such as chapels, churches, temples, mosques, and synagogues, provided the use complies with the minimum parking standards in Section 35-700 and other applicable standards. Article III. Effective Date. This ordinance shall become effective after adoption and upon thirty days following its legal publication. Adopted this ___ day of __________, 2019. ____________________________ Mike Elliott, Mayor ATTEST: _________________________ City Clerk Date of Publication _________________________ Effective Date _____________________________ (Strikeout indicates matter to be deleted, double underline indicates new matter.) Commissioner introduced the following resolution and moved its adoption: PLANNING COMMISSION RESOLUTION NO. 2019-013 RESOLUTION REGARDING THE RECOMMENDED DISPOSITION OF PLANNING COMMISSION APPLICATION NO. 2019-015 FOR ADOPTION OF A ZONING AMENDMENT REGARDING ALLOWED USES WITHIN THE I-2 (GENERAL INDUSTRY) DISTRICT WHEREAS, the Planning Commission held a public hearing, after due notice having been provided, on September 12, 2019, on a proposed ordinance titled AN ORDINANCE AMENDING CHAPTER 35 REGARDING USES ALLOWED IN THE GENERAL INDUSTRY (I-2) DISRICT (“Ordinance”); and WHEREAS, the Ordinance amends the list of uses allowed by special use within the I-2 (General Industry) District (“District”) to incorporate “places for religious assemblies such as chapels, churches, temples, mosques, and synagogues, provided the use complies with the minimum parking standards in Section 35-700 and other applicable standards,” and WHEREAS, the Planning Commission heard from those wishing to speak on the proposed Ordinance, discussed it, and determined that the proposed amendment is consistent with the intent of the District and in the best interests of the City. NOW, THEREFORE, BE IT RESOLVED, that the Planning Commission of the City of Brooklyn Center, Minnesota hereby forwards the proposed Ordinance to the City Council with a recommendation that it be adopted as presented. September 12, 2019 Date Randall Christensen, Chair ATTEST: Ginny McIntosh, Secretary The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Exhibit E M a c M i l l a n T a d e K o e n i g , M a c M i l l a n , S c h o n n i n g , a n d T a d e C h r i s t e n s e n 1 610984v3BR291-16 CITY OF BROOKLYN CENTER Notice is hereby given that a public hearing will be held on the ____ day of __________, 2019, at 7:00 p.m. or as soon thereafter as the matter may be heard at City Hall, 6301 Shingle Creek Parkway, to consider an ordinance amending the zoning regulations to allow religious uses in the General Industry (I-2) District as a special use. Auxiliary aids for handicapped persons are available upon request at least 96 hours in advance. Please contact the City Clerk at 763-569-3300 to make arrangements. ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 35 REGARDING USES ALLOWED IN THE GENERAL INDUSTRY (I-2) DISTRICT THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER DOES ORDAIN AS FOLLOWS: Article I. Legislative Findings. The City Council of the City of Brooklyn Center (“City”) hereby finds and determines as follows: 1. The City currently allows places for religious assemblies in several zoning districts within the City, but the use is currently not allowed in the City’s General Industry (I-2) District; 2. The City desires to accommodate religious uses to the extent reasonably possible, but the City has previously not allowed such uses in this industrial district because the properties within this type of district: a. Contain structures that were built to accommodate manufacturing, warehousing, or other industrial uses not intended for occupation by the general public; b. These properties typically contain small parking lots because industrial uses have relatively few employees and few customers visiting the site, compared to assembly uses that typically require a large amount of on-site parking to accommodate the members and participants; and c. Converting existing industrial structures to comply with the various codes applicable to assembly uses can be costly; 3. Religious uses can create certain negative impacts on an area including, but not limited to, traffic and parking concerns depending on the size and the scope of their operations; 4. In order to allow the City to fully consider the potential impacts of a proposed use and to develop conditions to mitigate or eliminate those impacts, it is appropriate to require a religious use proposing to locate in the I-2 District to obtain a special use permit from the 2 610984v3BR291-16 City and to ensure such uses meet the minimum requirements and standards imposed by the City Code; and 5. The City Council determines it is in the best interests of the City to allow religious uses in the I-2 District pursuant to a special use permit, provided they can satisfy the applicable codes, standards, and requirements. Article II. Special Uses. Section 35-331, paragraph 3 of the Brooklyn Center City Code identifying the uses allowed in the General Industry District as a special use is hereby amended as follows: 3. Special Uses a. Foundries, provided that the foundry operation is a necessary incident to a principal use permitted in the I-2 district. b. Retail sales of products manufactured, processed or wholesaled at the use site. c. Accessory off-site parking not located on the same property with the principal use, subject to the provisions of Section 35-701. d. Places for religious assemblies such as chapels, churches, temples, mosques, and synagogues, provided the use complies with the minimum parking standards in Section 35-700 and other applicable standards. Article III. Effective Date. This ordinance shall become effective after adoption and upon thirty days following its legal publication. Adopted this ___ day of __________, 2019. ____________________________ Mike Elliott, Mayor ATTEST: _________________________ City Clerk Date of Publication _________________________ Effective Date _____________________________ (Strikeout indicates matter to be deleted, double underline indicates new matter.) COU N C IL ITEM MEMOR ANDUM DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Nate R einhardt, F inance Director S UBJ EC T:P reliminary 2020 P roperty Tax Levy and Budget Requested Council Action: - It is recommended that the C ity C ouncil consider approval of two resolutions setting the 2020 preliminary property tax levy and budget: R esolution approving a p reliminary ta x ca p a city levy for the G enera l F u n d and D eb t S ervice F unds a n d a m a rket valu e ta x levy for th e H ousing a n d R ed evelop men t Au thority for property taxes payable in 2020. R esolution adopting a preliminary budget for the 2020 fiscal year. Background: Each year the C ity is req uired b y S tate Law to es tablis h a maximum levy and preliminary b udget for the us e of that levy. O nc e ad o p ted, the C ity may no t inc reas e the levy but the levy may b e dec reas ed. C itizens will receive no tic e o f the maximum levy with their tax no tic e in the fall. O n Dec ember 2, 2019 the C ity C o uncil will hold a public hearing and adopt the final levy and the final spending plan (budget) for all funds. By C ity C harter the C ity Manager is respons ib le for presenting a b alanc ed budget to the C ity C ouncil. T he C ity C ounc il has adopted a s et o f fis cal polic ies that p ro vide guidance and parameters fo r the budget. Additionally, the C ity C ouncil has adopted s trategic priorities and the b udget reflec ts resources allo cated to the achievement of those s trategic priorities . O ver the las t few months the C ity C ouncil and F inancial C ommis s ion have met to review and dis cus s the propos ed preliminary budget. Between now and December, additional review will be c onducted as we es tablish final budgets for the G eneral F und and all other fund budgets. Budget Issues: C ity C ounc il will be as ked to cons ider approval of two resolutions . T he firs t res olution es tablishes the preliminary p ro p erty tax levy fo r the 2020 fis c al year. T his levy, up o n ad o p tion, b ecomes the maximum levy allowed to the C ity fo r the 2020 fis c al year. T he sec o nd resolution adopts the preliminary budgets for those funds us ing portions of the property tax levy for operations . T he maximum levy propos ed in the attac hed resolution for the C ity of Brooklyn C enter is $19,509,310 whic h compares to $18,427,116 in 2019. T he proposed dollar increase is $1,082,194 which is equal to 5.87%. T he preliminary levy approved b y the Hous ing and R ed evelopment Authority (HR A) is $413,335 whic h compares to $380,098 in 2019. T he dollar inc reas e in the HR A levy is $33,237 which is equal to 8.74%. T his increase, if ad o p ted will have varying imp acts on ind ividual p ro p erties b as ed on their c hange in taxable value. T he following chart illus trates c hanges in taxab le values b etween the c las s ificatio ns of res idential, commerc ial, indus trial, and apartments : P reliminary Taxable Market Value E stimates C lass P ayable 2019 Estimated 2020 C hange (%) C ommerc ial $318,811,800 $359,740,500 12.8% Indus trial 140,570,900 154,992,500 10.3% R esidential 1,325,191,354 1,450,835,196 9.5% Apartment 275,022,304 311,518,030 13.3% O ther 478,000 507,000 6.1% Totals $2,060,074,358 $2,277,593,226 10.6% As illus trated b y the c hart, the C ity continues to s ee increases in market values. Mos t homestead residential properties will s ee an increase in taxable market value for the sixth c onsec utive year. S trategic Priorities and Values: Enhanc ed C ommunity Image, R es ident Ec onomic S tability, Inc lusive C ommunity Engagement, Targeted R edevelopment, S afe, S ec ure, S table C ommunity, Key Transportation Inves tments AT TAC HME N T S: Desc ription Upload Date Type 2020 P reliminary P roperty Tax Levy R es olution 9/16/2019 R es olution Letter 2020 P reliminary Budget R es olution 9/16/2019 R es olution Letter P roposed Levy C omparison 9/16/2019 Bac kup Material 2020 G eneral F und Budgeted R evenues 9/16/2019 Bac kup Material 2020 G eneral F und Budgeted Expenses 9/16/2019 Bac kup Material 2020 P reliminary Budget and Levy P owerpoint 9/19/2019 P res entation Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION APPROVING A PRELIMINARY TAX CAPACITY LEVY FOR THE GENERAL FUND AND DEBT SERVICE FUNDS AND A MARKET VALUE TAX LEVY FOR THE HOUSING AND REDEVELOPMENT AUTHORITY FOR PROPERTY TAXES PAYABLE IN 2020 WHEREAS, the City Council of the City of Brooklyn Center is the governing body of the City of Brooklyn Center; and WHEREAS, Minnesota Statutes require that the preliminary property tax levy for property taxes payable in 2020 be provided to the Hennepin County Auditor no later than September 30, 2019. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that a tax is hereby levied on all taxable real and personal property within the City of Brooklyn Center for the purpose and sums as follows: General Fund - Tax Capacity Based General Tax Limited Levy $17,957,263 Abatement Levy 95,000 Subtotal for General Fund Levies $18,052,263 Debt Service – Tax Capacity Based Public Improvement Bond Levy $1,457,047 Total City Levy $19,509,310 Housing and Redevelopment Authority – Market Value Based HRA Tax Levy $413,335 September 23, 2019 ______________________________ Date Mayor ATTEST:_____________________________________ City Clerk The motion for adoption of the forgoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING A PRELIMINARY BUDGET FOR THE 2020 FISCAL YEAR WHEREAS, the City Council of the City of Brooklyn Center is the governing body of the City of Brooklyn Center; and WHEREAS, Minnesota Statutes require that a preliminary budget be adopted for funds using property tax revenues along with the adoption of the preliminary property tax levy; and WHEREAS, a preliminary property tax levy of $19,509,310 has been proposed for adoption the basis for the budget proposed herewith. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the following amounts be adopted as the preliminary budget for property tax supported funds appropriated as follows: REVENUES: General Fund Property Taxes (net) $17,967,857 Excess Tax Increment 400,000 Sales Tax – Lodging Tax Gross Receipts 1,180,000 Licenses & Permits 1,075,001 Local Government Aid 1,059,416 Other Intergovernmental Revenues 754,365 General Government Service Charges 68,900 Recreation Fees and Charges 593,000 Public Safety Service Charges 95,250 Community Development 33,000 Fines & Forfeitures 246,500 Miscellaneous Revenues 270,700 Special Assessments 50,000 Subtotal General Fund $23,793,989 Debt Service 2013B General Obligation Improvement Bond Levy $385,509 2015A General Obligation Improvement Bond Levy 253,543 2016A General Obligation Improvement Bond Levy 216,720 2017A General Obligation Improvement Bond Levy 280,486 2018A General Obligation Improvement Bond Levy 252,329 2019A General Obligation Improvement Bond Levy 68,460 Subtotal Debt Service $1,457,047 Housing and Redevelopment Authority Property Tax Levy $413,335 TOTAL BUDGETED REVENUES $25,664,371 EXPENDITURE APPROPRIATIONS: General Fund General Government $3,757,881 General Government Buildings 939,939 Police 9,484,284 Fire & Emergency Preparedness 1,568,294 Community Development 1,759,523 Public Works 4,187,070 Community Activities, Recreation & Services 1,886,524 Convention and Tourism 562,900 Joint Powers 187,000 Insurance 260,528 Central Supplies 488,200 Vacancy & Turnover Savings (350,000) Reimbursements from Other Funds (1,148,154) Transfers to Other Funds 210,000 Subtotal General Fund $23,793,989 Debt Service 2013B General Obligation Improvement Bond Levy $385,509 2015A General Obligation Improvement Bond Levy 253,543 2016A General Obligation Improvement Bond Levy 216,720 2017A General Obligation Improvement Bond Levy 280,486 2018A General Obligation Improvement Bond Levy 252,329 2019A General Obligation Improvement Bond Levy 68,460 Subtotal Debt Service $1,457,047 Housing & Redevelopment Authority Transfer to Economic Development Authority $413,335 TOAL BUDGETED APPROPRIATIONS $25,664,371 September 23, 2019 ______________________________ Date Mayor ATTEST:_____________________________________ City Clerk The motion for adoption of the forgoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: whereupon said resolution was declared duly passed and adopted. Ci t y o f B r o o k l y n C e n t e r Pa y 2 0 2 0 P r o p e r t y T a x L e v y Le v i e d L e v i e d L e v i e d P r o p o s e d $ C h a n g e % C h a n g e Pa y P a y P a y P a y 20 1 7 2 0 1 8 2 0 1 9 2 0 2 0 Ge n e r a l F u n d : G e n e r a l P r o p e r t y T a x L e v y 1 5 , 2 8 5 , 9 4 6 $ 1 5 , 9 0 4 , 8 2 3 $ 1 6 , 9 6 8 , 9 9 7 $ 1 7 , 9 5 7 , 2 6 3 $ 9 8 8 , 2 6 6 $ 5 . 3 6 % A b a t e m e n t L e v y - E m b a s s y S u i t e s 5 9 , 0 0 0 5 9 , 0 0 0 6 6 , 0 0 0 9 5 , 0 0 0 2 9 , 0 0 0 0 . 1 6 % De b t S e r v i c e : 2 0 1 9 A P u b l i c I m p r o v e m e n t B o n d L e v y - - - 6 8 , 4 6 0 6 8 , 4 6 0 0 . 3 7 % 2 0 1 8 A P u b l i c I m p r o v e m e n t B o n d L e v y - - 2 4 6 , 9 5 3 2 5 2 , 3 2 9 5 , 3 7 6 0 . 0 3 % 2 0 1 7 A P u b l i c I m p r o v e m e n t B o n d L e v y - 2 8 0 , 9 6 2 2 8 1 , 2 8 1 2 8 0 , 4 8 6 ( 7 9 5 ) ( 0 . 0 0 % ) 2 0 1 6 A P u b l i c I m p r o v e m e n t B o n d L e v y 2 1 2 , 4 3 6 2 1 3 , 4 6 5 2 1 5 , 1 4 5 2 1 6 , 7 2 0 1 , 5 7 5 0 . 0 1 % 2 0 1 5 A P u b l i c I m p r o v e m e n t B o n d L e v y 2 4 6 , 0 7 1 2 5 0 , 9 6 1 2 5 2 , 2 8 7 2 5 3 , 5 4 3 1 , 2 5 6 0 . 0 1 % 2 0 1 3 B P u b l i c I m p r o v e m e n t B o n d L e v y 3 9 1 , 4 6 1 3 9 6 , 7 3 9 3 9 6 , 4 5 3 3 8 5 , 5 0 9 ( 1 0 , 9 4 4 ) ( 0 . 0 6 % ) To t a l C i t y L e v y 1 6 , 1 9 4 , 9 1 4 $ 1 7 , 1 0 5 , 9 5 0 $ 1 8 , 4 2 7 , 1 1 6 $ 1 9 , 5 0 9 , 3 1 0 $ 1 , 0 8 2 , 1 9 4 $ 5 . 8 7 % HR A L e v y 3 2 9 , 0 7 9 $ 3 4 5 , 9 7 8 $ 3 8 0 , 0 9 8 $ 4 1 3 , 3 3 5 $ 3 3 , 2 3 7 $ 8 . 7 4 % City of Brooklyn Center 2020 Budget - General Fund - Revenue Summary 2019 2018 August 2019 2020 2021 A Actual YTD Budget Budget Change Budget 10100 GENERAL FUND PROPERTY TAXES 15,948,711$ 8,728,123$ 16,950,591$ 17,967,857$ 6.00% 17,967,857$ TAX INCREMENTS 245,182 185,513 250,000 400,000 60.00% 350,000 LODGING TAXES 1,167,961 633,826 1,180,000 1,180,000 0.00% 1,180,000 TOTAL TAXES 17,361,854 9,547,462 18,380,591 19,547,857 6.35% 19,497,857 LICENSES 319,911 165,395 298,565 287,251 -3.79% 290,896 PERMITS 889,118 555,065 562,750 787,750 39.98% 712,250 TOTAL LICENSES & PERMITS 1,209,029 720,460 861,315 1,075,001 24.81% 1,003,146 FEDERAL - - - - 0.00% STATE 1,542,812 1,005,518 1,533,150 1,712,781 11.72% 1,712,781 COUNTY 1,410 - - - 0.00% - LOCAL 114,169 43,188 101,000 101,000 0.00% 102,000 TOTAL INTERGOVERNMENTAL 1,658,391 1,048,706 1,634,150 1,813,781 10.99% 1,814,781 GENERAL GOVERNMENT 108,429 110,855 86,650 68,900 -20.48% 67,500 PUBLIC SAFETY 156,352 93,618 95,250 95,250 0.00% 103,250 COMMUNITY DEVELOPMENT 29,527 1,623 34,000 33,000 -2.94% 33,000 PARKS & RECREATION 241,175 151,801 250,000 241,000 -3.60% 241,000 COMMUNITY CENTER 326,182 201,672 368,750 352,000 -4.54% 352,000 TOTAL CHARGES FOR SERVICES 861,665 559,569 834,650 790,150 -5.33% 796,750 SPECIAL ASSESSMENTS 51,075 23,900 85,000 50,000 -41.18% 50,000 FINES & FORFEITURES 273,507 145,452 231,500 246,500 6.48% 226,000 INVESTMENT EARNINGS 88,522 110,853 93,663 125,000 33.46% 125,000 MISCELLANEOUS 179,478 270,441 145,700 145,700 0.00% 145,700 TRANSFERS IN 150,000 - 150,000 - -100.00% - 10100 GENERAL FUND REVENUES 21,833,521$ 12,426,843$ 22,416,569$ 23,793,989$ 6.14% 23,659,234$ Object Code / Description City of Brooklyn Center 2020 Budget - General Fund - Expenditure Summary by Function 2019 2018 August 2019 2020 2021 Object Code / Description Actual YTD Budget Budget Change Budget 10100 GENERAL FUND 41110 MAYOR & COUNCIL 137,465$ 88,530$ 124,962$ 142,209$ 13.80% 142,763$ 41320 CITY MANAGER 369,596 227,162 367,314 396,007 7.81% 420,381 41410 ELECTIONS 120,553 53,841 94,353 174,154 84.58% 106,400 41430 CITY CLERK 208,824 115,803 178,177 208,827 17.20% 222,114 41520 FINANCE 616,021 408,063 627,282 656,581 4.67% 677,195 41550 ASSESSING 186,993 110,238 206,200 210,200 1.94% 220,200 41610 LEGAL 451,534 273,278 420,000 435,000 3.57% 440,000 41710 COMMUNICATION & ENGAGEMENT 217,999 128,648 259,993 335,507 29.04% 331,612 41810 HUMAN RESOURCES 409,694 261,331 422,748 503,140 19.02% 523,031 41920 INFORMATION TECHNOLOGY 539,212 400,826 655,252 696,256 6.26% 702,482 41940 GOVERNMENT BUILDINGS 1,005,836 598,110 906,105 939,939 3.73% 932,222 GENERAL GOVERNMENT 4,263,727 2,665,830 4,262,386 4,697,820 10.22% 4,718,400 42110 ADMINISTRATION 354,924 227,687 344,454 374,092 8.60% 383,513 42120 INVESTIGATION 1,024,917 647,778 1,025,196 1,089,698 6.29% 1,115,598 42123 PATROL 5,959,292 3,878,349 6,395,460 6,787,241 6.13% 7,061,532 42151 SUPPORT SERVICES 935,668 602,081 1,033,295 1,037,353 0.39% 1,100,931 42170 STATION & BUILDINGS 238,219 153,933 248,850 195,900 -21.28% 238,150 POLICE 8,513,020 5,509,828 9,047,255 9,484,284 4.83% 9,899,724 42210 FIRE 1,421,713 804,300 1,519,816 1,556,794 2.43% 1,625,557 42510 EMERGENCY PREPAREDNESS 5,571 4,138 8,700 11,500 32.18% 11,500 FIRE 1,427,284 808,438 1,528,516 1,568,294 2.60% 1,637,057 41910 PLANNING & ZONING 182,174 126,601 251,001 287,086 14.38% 267,113 42410 BUILDING INSPECTIONS 1,065 468 - - 0.00% - 42411 CODE ENFORCEMENT 16,660 207 - - 0.00% - 42420 BUILDING & COMMUNITY STANDARDS 1,061,114 784,716 1,136,506 1,209,316 6.41% 1,210,990 46320 COMMUNITY DEVELOPMENT ADMIN 197,797 137,256 209,653 263,121 25.50% 247,506 COMMUNITY DEVELOPMENT 1,458,810 1,049,248 1,597,160 1,759,523 10.17% 1,725,609 43110 ENGINEERING 872,422 592,257 1,022,740 1,080,500 5.65% 1,119,428 43220 STREET MAINTENANCE 1,529,071 1,029,695 1,563,040 1,535,762 -1.75% 1,580,967 43221 TRAFFIC CONTROL 238,496 128,922 227,968 214,033 -6.11% 222,824 45201 PARK FACILITIES 1,084,661 630,332 1,127,771 1,226,677 8.77% 1,386,570 45204 FORESTRY 92,000 64,194 117,570 130,098 10.66% 142,450 PUBLIC WORKS 3,816,650 2,445,400 4,059,089 4,187,070 3.15% 4,452,239 45010 ADMINISTRATION 250,946 166,083 235,368 258,903 10.00% 267,092 45110 REC ADMINISTRATION 520,245 295,455 535,221 556,806 4.03% 577,019 45111 ADULT PROGRAMS 143,285 95,983 182,098 175,923 -3.39% 175,923 45112 TEEN PROGRAMS - - 9,481 10,325 8.90% 10,325 45113 YOUTH PROGRAMS 98,875 99,901 128,905 147,277 14.25% 147,277 45119 GENERAL RECREATION 54,981 54,067 62,516 65,539 4.84% 65,539 45122 COMMUNITY CENTER 178,803 138,611 270,407 279,181 3.24% 285,001 45124 POOL 337,209 228,644 389,076 392,570 0.90% 396,670 CARS 1,584,344 1,078,744 1,813,072 1,886,524 4.05% 1,924,846 44110 JOINT POWERS 164,544 165,244 187,000 187,000 0.00% 187,000 45310 CONVENTION & TOURISM 554,782 301,067 562,900 562,900 0.00% 562,900 48140 INSURANCE 221,390 130,495 246,592 260,528 5.65% 272,156 48150 CENTRAL SUPPLIES 240,666 198,204 400,753 488,200 21.82% 364,350 48160 VACANCY AND TURNOVER SAVINGS - - (350,000) (350,000) 0.00%(350,000) NON-DEPARTMENTAL 1,181,382 795,010 1,047,245 1,148,628 9.68% 1,036,406 48170 INTERFUND REIMBURSEMENT (914,106) (677,601) (1,148,154) (1,148,154) 0.00%(1,148,154) 48210 TRANSFERS OUT 293,800 - 210,000 210,000 0.00% 220,000 TRANSFERS (620,306) (677,601) (938,154) (938,154) 0.00%(928,154) 10100 GENERAL FUND EXPENDITURES 21,624,911$ 13,674,897$ 22,416,569$ 23,793,989$ 6.14% 24,466,127$ Ci t y o f B r o o k l y n C e n t e r 20 2 0 P r e l i m i n a r y L e v y & B u d g e t Oc t o b e r 8 , 2 0 1 8 Re v i e w Ci t y   C o u n c i l   M e e t i n g ,   S e p t e m b e r   2 3 ,   2 0 1 9 Na t e   R e i n h a r d t ,   F i n a n c e   D i r e c t o r Pr o p e r t y T a x L e v y 2 20 1 9 2 0 2 0 C h a n g e %   I m p a c t Ge n e r a l   L e v y $ 1 6 , 9 6 8 , 9 9 7 $ 1 7 , 9 5 7 , 2 6 3 $ 9 8 8 , 2 6 6 5 . 3 6 % Ab a t e m e n t   L e v y   – E m b a s s y   S u i t e s 6 6 , 0 0 0 9 5 , 0 0 0 2 9 , 0 0 0 0 . 1 6 % De b t   S e r v i c e   L e v y   – I m p r o v e m e n t s 1 , 3 9 2 , 1 1 9 1 , 4 5 7 , 0 4 7 6 4 , 9 2 8 0 . 3 5 % To t a l   C i t y   L e v y $1 8 , 4 2 7 , 1 1 6 $1 9 , 5 0 9 , 3 1 0 $1 , 0 8 2 , 1 9 4 5.87% HR A   L e v y $3 8 0 , 0 9 8 $4 1 3 , 3 3 5 $3 3 , 2 3 7 8.74% No t e :   A   p r o p e r t y   t a x   l e v y   i n c r e a s e / d e c r e a s e   o f   1 %   i s   a p p r o x i m a t el y   $ 1 8 4 , 0 0 0 Le v y I n c r e a s e B r e a k d o w n 3 De s c r i p t i o n $ A m o u n t Re q u e s t e d (7 / 2 9 / 1 9 ) $ A m o u n t Re c o m m e n d e d (9 / 1 6 / 1 9 ) Le v y Im p a c t % De b t S e r v i c e ( 2 0 1 9 P r o p o se d B o n d I s s u e ) $ 7 8 , 6 2 3 $6 4 , 9 2 8 0. 3 5 % Im p a c t o f r e v e n u e a d j u s t m e n t s (3 1 0 , 1 5 4 ) (3 6 0 , 1 5 4 ) (- 1 . 9 5 % ) In c r e a s e i n c o n t i n g e n c y ($ 1 7 5 k b u d g e t e d ) 7 5 , 0 0 0 50 , 0 0 0 0. 2 7 % In c r e a s e n e e d e d t o m a i n t a i n o p e r a t i o n s (3 . 9 % ) : P e r s o n n e l 7 7 7 , 4 7 5 70 0 , 9 9 2 3. 8 0 % S u p p l i e s / S e r v i c e s /C h a r g e s 3 9 3 , 6 7 6 66 , 3 1 6 0. 3 6 % C a p i t a l o u t l a y (4 7 , 9 5 0 ) (4 7 , 9 5 0 ) (- . 2 6 % ) In c r e a s e f o r r e q u e s t e d a d v a n c e m e n t s (3 . 3 0 % ) : P e r s o n n e l 6 3 4 , 3 2 4 35 4 , 8 1 2 1. 9 3 % S u p p l i e s / S e r v i c e s /C h a r g e s 4 0 4 , 5 9 0 22 7 , 7 5 0 1. 2 4 % C a p i t a l o u t l a y 7 1 , 5 0 0 25 , 5 0 0 0. 1 4 % Re q u e s t e d P r e l i m i n a r y L e v y $ 2 , 0 7 7 , 0 8 4 $1 , 0 8 2 , 1 9 4 5. 8 7 % Ge n e r a l F u n d R e v e n u e s 4 De s c r i p t i o n 2 0 1 9   B u d g e t 2 0 2 0   B u d g e t C h a n g e Ta x e s   $ 1 8 , 3 8 0 , 5 9 1 $ 1 9 , 5 4 7 , 8 5 7 $ 1 , 1 6 7 , 2 6 6 Li c e n s e s &   P e r m i t s 8 6 1 , 3 1 5 1 , 0 7 5 , 0 0 1 2 1 3 , 6 8 6 In t e r g o v e r n m e n t a l R e v e n u e 1 , 6 3 4 , 1 5 0 1 , 8 1 3 , 7 8 1 1 7 9 , 6 3 1 Ch a r g e s f o r   S e r v i c e s 8 3 4 , 6 5 0 7 9 0 , 1 5 0 (4 4 , 5 0 0 ) Fi n e s &   F o r f e i t s 2 3 1 , 5 0 0 2 4 6 , 5 0 0 1 5 , 0 0 0 Mi s c e l l a n e o u s R e v e n u e 3 2 4 , 3 6 3 3 2 0 , 7 0 0 (3 , 6 6 3 ) Ot h e r   F i n a n c i n g   S o u r c e s 1 5 0 , 0 0 0 0 (1 5 0 , 0 0 0 ) To t a l   G e n e r a l   F u n d   R e v e n u e s $ 2 2 , 4 1 6 , 5 6 9 $ 2 3 , 7 9 3 , 9 8 9 $ 1 , 3 7 7 , 4 2 0 Ge n e r a l F u n d R e v e n u e s b y S o u r c e 5 20 1 9 B u d g e t 20 2 0 B u d g e t Ge n e r a l F u n d E x p e n s e s b y F u n c t i o n 6 De s c r i p t i o n 2 0 1 9   B u d g e t 2 0 2 0   B u d g e t C h a n g e Ge n e r a l G o v e r n m e n t $ 4 , 2 6 2 , 3 8 6 $ 4 , 6 9 7 , 8 2 0 $ 4 3 5 , 4 3 4 Po l i c e 9 , 0 4 7 , 2 5 5 9 , 4 8 4 , 2 8 4 4 3 7 , 0 2 9 Fi r e   &   E m e r g e n c y   M g m t . 1 , 5 2 8 , 5 1 6 1 , 5 6 8 , 2 9 4 3 9 , 7 7 8 Co m m u n i t y D e v e l o p m e n t 1 , 5 9 7 , 1 6 0 1 , 7 5 9 , 5 2 3 1 6 2 , 3 6 3 Pu b l i c W o r k s 4 , 0 5 9 , 0 8 9 4 , 1 8 7 , 0 7 0 1 2 7 , 9 8 1 CA R S 1 , 8 1 3 , 0 7 2 1 , 8 8 6 , 5 2 4 7 3 , 4 5 2 Jo i n t P o w e r s 1 8 7 , 0 0 0 1 8 7 , 0 0 0 ‐ Ce n t r a l S u p p l i e s 4 0 0 , 7 5 3 4 8 8 , 2 0 0 8 7 , 4 4 7 Va c a n c y   & T u r n o v e r   S a v i n g s ( 3 5 0 , 0 0 0 ) ( 3 5 0 , 0 0 0 ) ‐ Mi s c e l l a n e o u s ( 1 2 8 , 6 6 2 ) (1 1 4 , 7 2 6 ) 13 , 9 3 6 To t a l   G e n e r a l   F u n d   E x p e ns e $ 2 2 , 4 1 6 , 5 6 9 $ 2 3 , 7 9 3 , 9 8 9 $ 1 , 3 7 7 , 4 2 0 Ge n e r a l F u n d E x p e n s e s b y F u n c t i o n 7 20 1 9 B u d g e t 20 2 0 B u d g e t Ge n e r a l F u n d E x p e n s e s b y O b j e c t 8 De s c r i p t i o n 2 0 1 9   B u d g e t 2 0 2 0   B u d g e t C h a n g e Wa g e s &   B e n e f i t s $ 1 5 , 7 7 9 , 1 4 4 $ 1 6 , 8 3 4 , 9 4 8 $ 1 , 0 5 5 , 8 0 4 Su p p l i e s 7 3 4 , 6 1 5 6 9 9 , 5 5 5 (35,060) Ch a r g e s &   S e r v i c e s 6 , 7 9 3 , 0 1 4 7 , 1 7 2 , 1 4 0 3 7 9 , 1 2 6 Ca p i t a l   O u t l a y 4 7 , 9 5 0 2 5 , 5 0 0 (22,450) Ad m i n i s t r a t i v e / E n g i n e e r i n g E x p .   R e i m b u r s e m e n t s (1 , 1 4 8 , 1 5 4 ) ( 1 , 1 4 8 , 1 5 4 ) ‐ Tr a n s f e r s   O u t 2 1 0 , 0 0 0 21 0 , 0 0 0 ‐ To t a l   G e n e r a l   F u n d   E x p e ns e $ 2 2 , 4 1 6 , 5 6 9 $ 2 3 , 7 9 3 , 9 8 9 $ 1 , 3 7 7 , 4 2 0 20 2 0   B u d g e t   A d v a n c e m e n t s   I n c l u d e : ‐ F u l l ‐ t i m e   a s s o c i a t e   p l a n n e r   ‐ F u l l ‐ t i m e   c o m m u n i t y   e n g a g e m e n t   s p e c i a l i s t   ( p r e v i o u s l y   pa r t ‐ t i m e ) ‐ F u l l ‐ t i m e   h u m a n   r e s o u r c e   d e v e l o p m e n t   s p e c i a l i s t   (p r e v i o u s l y   p a r t ‐ t i m e )   ‐ P a r t ‐ t i m e   h o u s i n g   i n s p e c t o r ‐ N e w   S o f t w a r e   ( I M S   p r o p e r t y   p e r m i t t i n g / l i c e n s i n g ,   Ne o G o v H R   s o f t w a r e ,   N o v u s   a g e n d a   s o f t w a r e ,   P o l c o co m m u n i t y   s u r v e y   s o f t w a r e ) ‐ G o v e r n m e n t   b u i l d i n g s   s e c u r i t y   a u d i t ‐ N e i g h b o r h o o d   g r a n t   p r o g r a m 20 2 0 S t a f f i n g R e q u e s t s As s o c i a t e   P l a n n e r   ( C o m m u n i t y   D e v e l o p m e n t ) • As s i s t   C i t y   P l a n n i n g   a n d   B u s i n e s s   a n d   W o r k f o r c e   D e v e l o p m e n t   S p e ci a l i s t   w i t h   d a y ‐ t o ‐ d a y   t a s k s ,   z o n i n g   a d m i n i s t r a t i o n ,   p e r m i t   r e view, and  sp e c i a l   p r o j e c t s   r e l a t e d   t o   a c c o mp l i s h i n g   s t r a t e g i c   i n i t i a t i v e s  a n d   p o l i c y   d i r e c t i v e s . • Wi l l   a l l o w   a d d i t i o n a l   t i m e   f o r   C i t y   P l a n n e r   a n d   W o r k f o r c e   D e v e l op m e n t   S p e c i a l i s t   t o   f o c u s   o n   c o r e   f u n c t i o n s   r e l a t e d   t o   f o r w a r d ing  st r a t e g i c   p r i o r i t i e s . • In i t i a t e d   b y   i n c r e a s e   i n   p i p e l i n e  o f   d e v e l o p m e n t   p r o j e c t s ,   c a n   be   p a r t i a l l y   f u n d e d   b y   E D A   o n   a n   i n t e r i m   b a s i s . Pa r t ‐ t i m e   H o u s i n g / C o d e   E n f o r c e m e n t   I n s p e c t o r   ( C o m m u n i t y   D e v e l o p me n t ) • On g o i n g   h i g h   d e m a n d   f o r   h o u s i n g   i n s p e c t i o n s   – c o n s i s t e n t l y   3 ‐ 4   w ee k s   o u t   f o r   i n s p e c t i o n   s c h e d u l i n g . • Ro u t i n e l y   p u l l i n g   B u i l d i n g   I n s p e c t o r   o f f   t h e i r   d u t i e s   t o   f i l l   i n,   w h i c h   d r a w s   a w a y   f r o m   b u i l d i n g   p l a n   r e v i e w   a n d   p e r m i t   i n s p e c tions time. • Lo n g e s t   s e r v i n g   H o u s i n g / C o d e   E n f or c e m e n t   I n s p e c t o r   h a s   i n d i c a t e d  t h e i r   d e s i r e   f o r   p a r t ‐ t i m e   o r   re t i r e m e n t   – t h i s   p o s i t i o n   w o u l d  allow  th e m   a n   o p p o r t u n i t y   t o   t r a i n   t h e i r   s u c c e s s o r s   a n d   p a s s   o n   t h e i r  v a s t   k n o w l e d g e   a n d   e x p e r i e n c e . Co m m u n i t y   E n g a g e m e n t   S p e c i a l i s t   ( A d m i n i s t r a t i o n ) • Po s i t i o n   w i l l   b e   c o n v e r t e d   f r o m   a   p a r t ‐ t i m e   t o   f u l l ‐ t i m e   p o s i t i on . • Th i s   p o s i t i o n   w i l l   d e s i g n ,   p l a n   a n d   c o o r d i n a t e   C i t y   e n g a g e m e n t   ef f o r t s . • Wi l l   p l a n   a n d   c o o r d i n a t e   t h e   w o r k   o f   N e i g h b o r h o o d   L i a i s o n s . Hu m a n   R e s o u r c e   D e v e l o p m e n t   S p e c i a l i s t   ( A d m i n i s t r a t i o n ) • Po s i t i o n   w i l l   b e   c o n v e r t e d   f r o m   a   p a r t ‐ t i m e   t o   f u l l ‐ t i m e   p o s i t i on . • Th i s   p o s i t i o n   w i l l   d e v e l o p   a n d   l e a d   C i t y ‐ w i d e   t r a i n i n g   a n d   d e v e lo p m e n t   a t   a l l   l e v e l s   ( i . e . ,   g e n e r a l   s t a f f ,   s u p e r v i s o r s   a n d   m a n agers). • Wi l l   l e a d   a n d   c o o r d i n a t e   C i t y   I n c l u s i o n   &   D i v e r s i t y   e f f o r t s . • Th i s   p o s i t i o n   w i l l   s u p p o r t   g e n e r a l   H u m a n   R e s o u r c e   d a i l y   o p e r a t i on s . 9 Ta x a b l e M a r k e t V a l u e (p r e l i m i n a r y e s t i m a t e s ) 10 Cl a s s P a y a b l e   2 0 1 9 E s t i m a t e d   2 0 2 0 C h a n g e Co m m e r c i a l $ 3 1 8 , 8 1 1 , 8 0 0 $ 3 5 9 , 7 4 0 , 5 0 0 1 2 . 8 % In d u s t r i a l 1 4 0 , 5 7 0 , 9 0 0 1 5 4 , 9 9 2 , 5 0 0 1 0 . 3 % Re s i d e n t i a l 1 , 3 2 5 , 1 9 1 , 3 5 4 1 , 4 5 0 , 8 3 5 , 1 9 6 9 . 5 % Ap a r t m e n t 2 7 5 , 0 2 2 , 3 0 4 3 1 1 , 5 1 8 , 0 3 0 1 3 . 3 % Ot h e r 4 7 8 , 0 0 0 50 7 , 0 0 0 6.1% To t a l s $ 2 , 0 6 0 , 0 7 4 , 3 5 8 $ 2 , 2 7 7 , 5 9 3 , 2 2 6 1 0 . 6 % Ta x a b l e M a r k e t V a l u e 11 Ta x C a p a c i t y E s t i m a t e s 12 Me d i a n V a l u e H o m e 13 Ci t y P r o p e r t y T a x R a t e s 14 Pr o j e c t e d P r o p e r t y T a x I m p a c t s 15 20 1 9 2 0 2 0 Ta x a b l e T a x a b l e 20 1 9 2 0 1 9 2 0 2 0 2 0 2 0 Ma r k e t M a r k e t $ % T a x C i t y T a x C i t y $ % Cl a s s i f i c a t i o n * V a l u e V a l u e C h a n g e C h a n g e R a t e T a x e s R a t e T a x e s C h a n g e C h ange S i n g l e F a m i l y R e s i d e n t i a l 1 6 3 , 3 2 0 $ 1 7 8 , 5 8 0 $ 1 5 , 2 6 0 $ 9 . 3 4 % 7 1 . 8 6 0 1 , 1 7 4 $ 6 9 . 0 2 4 1 , 2 3 3 $ 5 9 $ 5.03% M u l t i F a m i l y R e s i d e n t i a l 2 , 2 0 0 , 0 0 0 $ 2 , 4 9 1 , 9 4 2 $ 2 9 1 , 9 4 2 $ 1 3 . 2 7 % 7 1 . 8 6 0 1 9 , 7 6 2 $ 6 9 . 0 2 4 2 1 , 5 0 1 $ 1 , 7 3 9 $ 8.80% Co m m e r c i a l 1 , 7 0 0 , 0 0 0 $ 1 , 9 1 8 , 2 4 4 $ 2 1 8 , 2 4 4 $ 1 2 . 8 4 % 7 1 . 8 6 0 2 3 , 8 9 4 $ 6 9 . 0 2 4 2 5 , 9 6 3 $ 2 , 0 7 0 $ 8.66% In d u s t r i a l 1 , 9 0 0 , 0 0 0 $ 2 , 0 9 4 , 9 2 7 $ 1 9 4 , 9 2 7 $ 1 0 . 2 6 % 7 1 . 8 6 0 2 6 , 7 6 8 $ 6 9 . 0 2 4 2 8 , 4 0 2 $ 1 , 6 3 4 $ 6.11% Pr o p e r t y T a x C h a n g e s ( B a s e d o n 5 . 8 7 % L e v y I n c r e a s e & M a r k e t V a l ue C h a n g e s ) No t e s : 1) T h e   2 0 2 0   M e d i a n   R e s i d e n t i a l   E s t i m a t e d   M a r k e t   V a l u e   ( H o m e s t e a d )  i s   $ 1 9 8 , 0 0 0   ( T a x a b l e   M a r k e t   V a l u e   $ 1 7 8 , 5 8 0 ) .   T h e   2 0 1 9   M e d i a n   Residential Estimated Market Value  (H o m e s t e a d )   w a s   $ 1 8 4 , 0 0 0   ( T a x a b l e   M a r k e t   V a l u e   $ 1 6 3 , 3 2 0 ) 2) T h e s e   a r e   h y p o t h e t i c a l   e x a m p l e s   o f   p r o p e r t y   v a l u e s   f o r   M u l t i   Fa m i l y   ( 2 0 1 9   v a l u e   o f   $ 2 . 2   m i l l i o n ) ,   C o m m e r c i a l   ( 2 0 1 9   v a l u e   o f   $1 . 7   m i l l i o n )   &   I n d u s t r i a l   ( 2 0 1 9   v a l u e   o f   $1 . 9   m i l l i o n ) .     T h e   v a l u e s   o f   t h e s e   p r o p e r t i e s   w e r e   a s s u m e d   t o   be   a d j u s t e d   f o r   2 0 2 0   b y   t h e   s a m e   p r o p o r t i o n   o f   t o t a l   e s t i m a t e d   ma r k e t   v a l u e   o f   t h a t   p r o p e r t y   cl a s s i f i c a t i o n .       I f   a   p a r t i c u l a r   p r o p e r t y   h a s   a   d i f f e r e n t   r a t e  o f   v a l u a t i o n   c h a n g e   f r o m   t h e   p r e v i o u s   y e a r   o r   a d d i t i o n a l   v a l u e  a d d e d ,   t h e s e   v a l u e s   w i l l   b e   d i f f e r e n t . 3) T a x   r a t e s   a n d   t a x e s   i n c l u d e   H R A   a m o u n t s St a t e w i d e / P e e r C o m p a r i s o n 16 Pr o p e r t y T a x R a t e s – P e e r C o m p a r i s o n 17 An n u a l P r o p e r t y T a x P e r C a p i t a – P e e r Co m p a r i s o n 18 Ne x t S t e p s • Ci t y   C o u n c i l   t o   c o n s i d e r   t w o   r e s o l u t i o n s : 1. R e s o l u t i o n   a p p r o v i n g   a   p r e l i m i n a r y   t a x   c a p a c i t y   l e v y   f o r   t h e   Ge n e r a l   F u n d   a n d   De b t   S e r v i c e   F u n d s   a n d   a   m a r k e t   v a l u e   t a x   l e v y   f o r   t h e   H o u s i n g   and  Re d e v e l o p m e n t   A u t h o r i t y   f o r   p r o p e r t y   t a x e s   p a y a b l e   i n   2 0 2 0 . 2. R e s o l u t i o n   a d o p t i n g   a   p r e l i m i n a r y   b u d g e t   f o r   t h e   2 0 2 0   f i s c a l   ye a r . • Fu t u r e   d a t e s : 1. O c t o b e r   t h r o u g h   N o v e m b e r :   C i ty   C o u n c i l   a n d   F i n a n c i a l   C o m m i s s i on joint study  se s s i o n s   t o   r e v i e w   s p e c i a l   r e v e n u e ,   d e b t   s e r v i c e ,   u t i l i t i e s ,   e n te r p r i s e   a n d   i n t e r n a l   se r v i c e   f u n d s 2. D e c e m b e r   2 ,   2 0 1 9 :   P u b l i c   h e a r i n g   a n d   a d o p t i o n   o f   f i n a l   t a x   l e vy   a n d   b u d g e t 19 Housing and Redevelopment Authority City Hall - C ouncil Chambers S eptember 23, 2019 AGE NDA 1.C all to Order The C ity Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council pac ket, including HRA (Housing and Redevelopment Authority ), is available to the public . The packet ring binder is located at the entranc e of the council chambers. 2.Roll Call 3.Approval of Agenda and C onsent Agenda The following items are c onsidered to be routine by the Housing and Redevelopment Authority (HRA) and will been ac ted by one motion. There will be no separate disc ussion of these items unless a Commissioner so requests, in whic h event the item will be removed from the c onsent agenda and considered at the end of C ommission Consideration I tems. a.A pproval of Minutes - Approve the minutes from the December 3, 2018 meeti ng. 4.C ommission C onsideration Items a.HR A Preliminary 2020 P roperty Tax L evy and Budget - It i s recommended that the Housing Redevelopment Authority consider approval of two resoluti ons setting the 2020 prelimi nary property tax levy and budget: Resolution establishing a preliminary property tax levy payable in 2020 for the Housi ng and Redevelopment Authori ty of Brooklyn Center, Minnesota. Resolution approving the prel iminary budget for the Housing and Redevelopment Authority of Brooklyn Center, Minnesota pursuant to Minnesota Statutes Chapter 469. 5.Adjournment HOUSING AND REDEVELOP M ENT I TEM M EM OR ANDUM DAT E:9/23/2019 TO :C urt Bo ganey, C ity Manager T HR O UG H:Dr. R eggie Ed wards, Deputy C ity Manager F R O M:Barb S uc iu, C ity C lerk S UBJ E C T:Ap p ro val o f Minutes Requested Council Action: - Approve the minutes from th e D ecemb er 3, 2018 meetin g . B ackground: In ac cordance with MN S tatute 15.17 and MN S tatute 412.151, sub d .1, attac hed fo r yo ur ap p ro val are the minutes fro m the s tudy session, regular sessio n and work session. S trategic Priorities and Values: O peratio nal Exc ellence AT TAC HME N T S : Desc rip tion Up lo ad Date Typ e Dec emb er 3 9/18/2019 Bac kup Material 12/03/18 -1- DRAFT MINUTES OF THE PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA SPECIAL SESSION DECEMBER 3, 2018 CITY HALL – COUNCIL CHAMBERS 1. CALL TO ORDER The Brooklyn Center Housing and Redevelopment Authority (HRA) met in Special Session called to order by Chair Tim Willson at 7:59 p.m. 2. ROLL CALL Chair Tim Willson and Commissioners Kris Lawrence-Anderson and Dan Ryan. Commissioners April Graves and Marquita Butler were absent and excused. Also present were Executive Director Curt Boganey, Deputy Executive Director Reggie Edwards, Finance Director Nate Reinhardt, and Mary Mullen, TimeSaver Off Site Secretarial, Inc. 3. APPROVAL OF AGENDA AND CONSENT AGENDA Commissioner Ryan moved and Commissioner Lawrence-Anderson seconded to approve the Agenda and Consent Agenda. Motion passed unanimously. 4. COMMISSION CONSIDERATION ITEMS 4a. RESOLUTION NO. 2018-003 APPROVING THE FINAL MARKET VALUE LEVY AND BUDGET Commissioner Ryan moved and Commissioner Lawrence-Anderson seconded to adopt RESOLUTION NO. 2018-003 approving the Final Market Value Levy and Budget. Motion passed unanimously. 4b. RESOLUTION NO. 2018-004 APPROVING THE FINAL BUDGET FOR THE HOUSING AND REDEVELOPMENT AUTHORITY OF BROOKLYN CENTER, MINNESOTA, PURSUANT TO MINNESOTA STATUTES CHAPTER 469 12/03/18 -2- DRAFT Commissioner Lawrence-Anderson moved and Commissioner Ryan seconded to adopt RESOLUTION NO. 2018-004 approving the Final Budget for the Housing and Redevelopment Authority of Brooklyn Center, Minnesota, Pursuant to Minnesota Statutes Chapter 469. Motion passed unanimously. 5. ADJOURNMENT Commissioner Ryan moved and Commissioner Lawrence-Anderson seconded adjournment of the Housing and Redevelopment Authority meeting at 8:00 p.m. Motion passed unanimously. HOUSING AND REDEVELOP M ENT I TEM M EM OR ANDUM DAT E:9/23/2019 TO :C urt Bo ganey, C ity Manager T HR O UG H:N/A F R O M:Nate R einhard t, F inanc e Direc to r S UBJ E C T:HR A P reliminary 2020 P roperty Tax Levy and Bud get Requested Council Action: - It is recommended that th e H ousing R edevelop men t Au thority consider a p p roval of two resolution s setting the 2 0 2 0 preliminary prop erty ta x levy and budget: R esolu tion esta b lishin g a prelimin a ry prop erty ta x levy p a ya b le in 2020 for th e H ousing and R edevelop men t Au thority of B rooklyn C enter, M innesota . R esolution a p p rovin g the preliminary b u d g et for the H ousing a n d R ed evelop men t Auth ority of B rooklyn C en ter, M in n esota p u rsu ant to M in n esota S ta tutes C h a pter 4 6 9 . B ackground: T he HR A pro p erty tax is c alculated b y d etermining 0.0185% of the taxable market value of the C ity. T his calc ulatio n is the maximum es tablished under Minnes o ta S tatutes 469.033. F o r 2020, the proposed levy of $413,335 is a $33,237 (8.74%) inc reas e o ver the 2019 amount. T he inc reas e is a res ult of the inc reas e in total taxab le market value of the C ity. All pro c eeds fro m this p ro p erty tax levy are trans ferred to the Ec o nomic Develo p ment Autho rity of the C ity o f Bro o klyn C enter. B udget Issues: T he p ro pos ed 2020 HR A levy will p ro vide fund ing fo r hous ing and econo mic ac tivities within the C ity of Brooklyn C enter. S trategic Priorities and Values: Targeted R edevelo p ment AT TAC HME N T S : Desc rip tion Up lo ad Date Typ e HR A P reliminary Levy R es o lutio n 9/5/2019 R es o lutio n Letter P reliminary HR A Budget R es o lutio n 9/5/2019 R es o lutio n Letter Commissioner introduced the following resolution and moved its adoption: HRA RESOLUTION NO. RESOLUTION ESTABLISHING A PRELIMINARY PROPERTY TAX LEVY PAYABLE IN 2020 FOR THE HOUSING AND REDEVELOPMENT AUTHORITY OF BROOKLYN CENTER, MINNESOTA WHEREAS, the Housing and Redevelopment Authority of Brooklyn Center, Minnesota pursuant to the provisions of Minnesota Statutes Chapter 469.033 has the power to levy and collect taxes WHEREAS, Minnesota Statutes require that the preliminary property tax levy be provided to the Hennepin County Auditor no later than September 30, 2019 for taxes payable in calendar year 2020; and NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority of Brooklyn Center, Minnesota that a special tax is hereby levied on all taxable real and personal property within the City of Brooklyn Center at the rate of 0.0185% of the total market value of real and personal property situated within the corporate limits of the City of Brooklyn Center that is not exempted by law. BE IT FURTHER RESOLVED that the property tax levied under this resolution be used for the operations and activities of the Housing and Redevelopment Authority of Brooklyn Center, Minnesota pursuant to Minnesota Statutes Chapter 469.001 to 469.047. September 23, 2019 Date Chair The motion for the adoption of the foregoing resolution was duly seconded by Commissioner and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Commissioner introduced the following resolution and moved its adoption: HRA RESOLUTION NO. RESOLUTION APPROVING THE PRELIMINARY BUDGET FOR THE HOUSING AND REDEVELOPMENT AUTHORITY OF BROOKLYN CENTER, MINNESOTA PURSUANT TO MINNESOTA STATUTES CHAPTER 469 WHEREAS, the Housing and Redevelopment Authority of Brooklyn Center, Minnesota has considered the preliminary budget for Fiscal Year 2020. NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority of Brooklyn Center, Minnesota that revenues and appropriations for the Housing and Redevelopment Authority are hereby adopted as follows: Housing and Redevelopment Authority Revenues Property Taxes $ 413,335 Total Housing and Redevelopment Authority $ 413,335 Appropriations Transfer to EDA Fund $ 413,335 Total Housing and Redevelopment Authority $ 413,335 September 23, 2019 Date Chair The motion for the adoption of the foregoing resolution was duly seconded by Commissioner and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Council/E D A Work S ession City Hall Council Chambers S eptember 23, 2019 AGE NDA The City C ounc il requests that attendees turn off cell phones and pagers during the meeting. A copy of the full C ity Council pac ket is available to the public. The packet ring binder is located at the entrance of the council chambers. AC T I V E D I S C US S IO N I T E M S 1.L iquor L icense Updates 2.Sewer Availability Charge (S A C) Credit Policy 3.1601 J ames Circle Development Update 4.Business Subsidy Policy Discussion P E ND I NG L I S T F O R F UT URE WO RK S E S S IO NS 1.Pending I tems Commemoration of 400 years of Slavery Activities - 9/23 Police Crisis P revention Options - 11/12 L ivable Wages - 12/9 Environmental P olicies and Practices - 10/28 Housing P olicy I mplementation Plan - 10/14 Options for Use of A djacent S pace to L iquor Store MEMOR ANDUM - C OUNCIL WOR K SESSION DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Dr. R eggie Edwards , Deputy C ity Manager F R O M:Barb S uciu, C ity C lerk S UBJ EC T:Liquor Lic ense Updates Recommendation: - P rovide feedback to staff regarding the proposed housekeeping ordinance amendments. Background: It has been determined the Liquor O rdinance needed a few minor housekeeping amendments . T he majority of thes e amendments c ome in S ec tion 11-103 - Definitions . T he proposed definitions inc lude s ome definitions from S tate S tatutes . In addition to the definition housekeeping amendments , s taff is reques ting feedback to S ec tion 11-117; P laces Ineligible for Liquor Lic ense. S ubdivision 6. C urrently, it reads: "No Liquor lic ense s hall be granted if the P remises is loc ated within 300 feet of, or within the s ame building, or on the same legally subdivided lot, piec e, or parc el of land as any of the following uses: a s chool, day care center, churc h, hos pital, halfway house, c urrency exchange operation, theater, residence, pawnshop, s econdhand goods dealer, tattoo es tablishment, body piercing es tablishment, mas s age parlor, sauna, or another on-sale Liquor es tablishment." S taff is proposing amendments to this sec tion but there are two options: "No Intoxic ating on-sale Liquor licens e shall be granted if the P remis es is located within 300 feet of, or within the same building, or on the same legally subdivided lot, piec e, or parc el of land as any of the following uses: any sc hool, day c are c enter, religious institution c hurch, hospital, halfway hous e, currenc y exc hange operation, theater, res idenc e, pawns hop, sec ondhand goods dealer, tattoo establis hment, body pierc ing establis hment, mas s age parlor, sauna, or another Intoxicating on-s ale Liquor establis hment. A wine and/or on-s ale 3.2 beer licens e may be granted within 300 feet of any of the above listed us es if the lic ense premis e and listed us es are located within the same zoning dis tric t." T his option allows a bus iness in the same zoning dis tric t the ability to obtain a wine and/or 3.2 beer lic ense. Or: "No Intoxic ating on-sale Liquor licens e shall be granted if the P remis es is located within 300 feet of, or within the same building, or on the same legally subdivided lot, piec e, or parc el of land as any of the following uses: any sc hool, day c are c enter, religious institution c hurch, hospital, halfway hous e, currenc y exc hange operation, theater, res idenc e, pawns hop, sec ondhand goods dealer, tattoo establis hment, body pierc ing establis hment, mas s age parlor, sauna, or another Intoxicating on-s ale Liquor establis hment. An intoxicating on-s ale lic ense may be granted within 300 feet of any of the above lis ted uses if the licens e premise and lis ted uses are loc ated within the s ame zoning district." T his option would allow a busines s in the s ame zoning district to purs ue an intoxic ating on-sale liquor licens e if they are in the s ame zoning district. Both of these options support the bus inesses within the C ity of Brooklyn C enter. Amendment to 11-118 C onditions of liquor lic ense inc ludes language that c larifies that an establis hment that s erves food c an continue to s erve food as long as the liquor is removed from display and plac ed in a locked enc los ure or room that is inacc es s ible to the public during the hours stated in S ection 11-119. Policy Issues: - None S trategic Priorities and Values: Enhanc ed C ommunity Image, O perational Exc ellenc e AT TAC HME N T S: Desc ription Upload Date Type Updates 9/18/2019 Bac kup Material MEMOR ANDUM - C OUNCIL WOR K SESSION DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Meg Beekman, C ommunity Development Director F R O M:Brett Angell, Bus iness and Workforce Development S pecialist S UBJ EC T:S ewer Availability C harge (S AC ) C redit P olicy Recommendation: - C onsider the proposed creation of a S ewer Availability C harge (S AC ) C redit P olicy, and provide direction relating to the structure of such a policy. Background: T he Metropolitan C ounc il Enviro nmental S ervices (MC ES ) S ewer Availab ility C harge (S AC ) is a c harge to cus tomer c ommunities, s uc h as Brooklyn C enter, for the reserved capac ity costs of the metropolitan disposal s ystem. T he fee is c harged by the Metro p o litan C ounc il direc tly to lo cal governments at the time of building permit is s uance based on es timated sewer us e o f new or exp anded us es . In mos t cases, cities pas s the fee directly through to the contrac tor, bus iness owner, or developer of new or expanded use. S AC fees are charged when a res id ential, c o mmercial, indus trial o r institutional property first connec ts to the regional wastewater s ystem. S AC c harges may also oc cur when if a bus iness gro ws or c hanges and creates a higher demand on the was tewater s ystem. W hen new develo p ment o cc urs there is a des ignated S AC fee set b y the Met C ounc il b as ed upon the propos ed us e and s ize o f that us e. T he Met C o unc il calc ulates the number o f S AC units eac h us e will be required to have, and the fee is based o n a s et charge p er unit. F or example, a new s ingle family residential home wo uld have a S AC charge of 1 unit, while a new res taurant may have a S AC charge of 25 units. T he 2019 rate fo r one S AC unit is $2,485. T ho s e S AC units, once p aid by the c ity, s tay with the property in perpetuity. If at s ome point in the future, a b uilding is demolished , a c ity would be able to reclaim a portio n of preexis ting S AC units o n that p ro p erty to be us ed els ewhere in the c ity; c onverting them into city-wid e S AC credits . C ity- wide c red its are paid-for credits that c an b e us ed througho ut the entire city. C ity-wide credits c an o nly be captured at the time a d emo lition p ermit is p ulled or at the time a b uilding permit for new c o nstruc tion is issued. O nce a c ity has c ap tured c ity-wide credits , they can be used as a means to reduce S AC charges for other development in the c ity, b ut they don't have to b e us ed that way. Becaus e the city-wid e credits b elo ng to the city, c ities can c ontinue to charge develo p ments for owed S AC units on their properties , and utilize any S AC credits to serve other objectives. T he C ity of Bro o klyn C enter made a prac tic e o f capturing c ity-wid e S AC credits in the past; ho wever, rule changes at the Met C o unc il, along with staff c hanges meant that this has no t been c o mmo n prac tic e for approximately the las t ten years . T here are numerous p arcels, which are c urrently vac ant, which contain unused S AC units. C urrent inc reas es in develo p ment interes t on many of these parc els has meant that the C ity has the potential to c ap ture numerous credits and create a S AC C red it P rogram. Based on recent c onvers ations with the Metropolitan C ounc il, the p ro p erties whic h have the highest numb er of designated city-wid e c red its are the parcels loc ated within the O pportunity S ite and 1601 James C ircle; however, the recent C asey's p ro ject also pres ented an opportunity to rec laim S AC credits . Hypothetical Example A res taurant bought and develo p ed a parc el of land within a city. At the time of development, the restaurant's contrac tor paid the required 35 S AC units as d etermined b y the Metropolitan C ouncil. After 10 years , the res taurant d ec ides to close and s ells the build ing and land to a develo p er interested in red eveloping the site into retail. T he retail c enter o nly req uires 10 S AC units. At the time o f d emo lition, the c ity's b uilding official des ignates the remaining 25 S AC units on the site as city-wid e c redits. T he Metropolitan C ounc il issues the city-wide S AC credits in the form o f a credit on the c ity's monthly S AC report and billing s tatement. As S AC units are charged and p aid on unrelated p ro jects througho ut the city, the city retains the fees p aid by those contrac tors and develo p ers , rather than p as s them thro ugh to the Metro p o litan C ouncil, as part of an es tablished S AC C redit P ro gram. T hos e funds sup p o rt p rio rities identified by the program in a S AC C redit P olicy. Tw in Cities Sew er Availability Charge P rograms A few cities througho ut the Twin C ities Metro p o litan R egio n have c reated S AC c red it p o licies o r programs . T hes e largely s upport ec onomic development tools as a way to advance the priorities of the c ity. T here is wide flexibility in what the funds o r c red its fro m this program c an be used for. O ne of the mo re c ommon approaches that c ities have taken is to have their S AC c redit programs fo cus o n reducing the S AC c harges for new res taurants . O ther p o tential p ro grams look to as s is t b usines s es who are expand ing and may have an additional S AC charge due to the expansion. O f the c ities that do have es tab lis hed S AC c red it programs , most are experiencing primarily redevelopment rather than green field d evelopment. Due to this fac t, and the fac t that this p ro gram is no t p ro mo ted or enc ouraged by the Metropolitan C ounc il, thes e programs are not wides pread. Brooklyn Center Sew er Availability Charge (S A C) Program Ideas With rec ent c o llectio n of S AC c red its from new redevelo p ment p ro jects , s uc h as C as ey’s G eneral S to re, the C ity o f Bro o klyn C enter has begun to collec t city-wid e S AC c red its that will b e able to be used fo r new programs. It is antic ip ated that the C ity will have approximately $75,000 of revenue from exis ting C ity-wide credits that will be generated with upc o ming redevelo p ment projec ts in 2020. S taff has identified a number of areas where thes e funds could s up p o rt enhancing s trategic priorities . In general, s taff's rec o mmendatio n is to utilize the city-wide S AC C redit P rogram to support bus inesses in the community, with an emphas is on small and micro bus inesses. S mall bus ines s es frequently have the greates t need for resources, and yet p ro vide the greates t opportunities for economic and employment growth. S taff has been in convers atio n with existing s mall bus inesses in the c o mmunity, and b as ed o n these conversations, has identified the fo llo wing p ro grams for p o s s ib le funding. T hes e c an b e further refined as part of the E D A bud get disc ussion; ho wever, s taff is s eeking direc tion from C ounc il if there are areas of higher or lower priority as the budgeting proc es s moves forward. T he revenue fro m c red its c an b e plac ed d irec tly into the Ec o nomic Develo p ment Authority bud get and be used to s upport bus inesses within the community. T his would allow for Brooklyn C enter to enhanc e c urrent programs and create new programs, such as the following: R evolving Loan F und In July of 2018, the E DA es tab lis hed a R evo lving Loan F und (R L F ) as part of the Minnesota Inves tment F und grant award from the Department of Employment and Economic Development for Bizzy C offee. As part of the MI F guid elines , on each month’s lo an repayment, the C ity is able to c ap ture 40% of the payment and plac e those fund s into a C ity-es tablished R LF. To date, the C ity c urrently has approximately $3,600 that has been generated into the R LF. Due to the slow growth of the fund s that are availab le, the R LF has no t been able to b e utilized to d ate. A portio n o f fund s from the S AC c redit program could be us ed to s upport this program, whic h s upports low interest loans for busines s es in the community. G iven lo w interes t rates in the p rivate b anking market, this wo uld b e a lower priority at this time. However, the C ity's revolving loan fund is available for b usines s es that may o therwise find it d iffic ult to ac c es s p rivate bank lending, and so providing s ome funding through this program may be a us eful res ourc e for s ome bus inesses. S afety and S ec urity G rant P rogram T hrough recent c o nvers ations with s mall b usines s es and s o me rental p ro p erty owners within the C ity, there has been an expressed desire for assistanc e as b usines s es upgrad e the s ecurity o r s afety of their properties. A S afety and S ec urity G rant P rogram c ould be c reated to as s is t property owners with their des ired upgrades to their p ro p erty and assist in reducing crime. T his proposed program would create up to $1000 matching grant awards for properties whic h are c o mmercial, ind ustrial, and multi-family of 10 units or more. T he grant would require a 100% match by the applic ant and be d elivered o n a reimburs ement bas is . T he grant c ould have additional requirements , s uc h as a required cons ultations with the P olice Department prior to grant approvals . S mall and Micro Bus iness O utreac h and S upport A foc us o f this new p ro gram would be to as s is t s mall and micro bus ines s es who are c urrently loc ated o r would like to locate within Brooklyn C enter. T he initial p rio rity wo uld be o n outreac h to s mall and mic ro bus inesses within the c o mmunity in order to identify their true need s and d es ires to be ab le to thrive within the C ity. T hrough the res ults o f this outreac h, the C ity will b e able to es tablish res ourc es for c ap acity b uilding for these busines s es . T he C ity has already partnered with LI BA, fo rmerly the Lib erian Busines s As s o ciatio n, to cond uc t outreac h and engagement with Bro o klyn C enter entrepreneurs to wards this go al; ho wever, id entifying the need s o f the C ity's loc al bus iness community is the first step . O nce this work is complete, the next s tep will b e to identify s pecific initiatives and res o urc es d es igned to meet the needs of the C ity's s mall and micro bus iness community. S AC C redit P ro gram funds c o uld be utilized to s upport what that wo rk end s up being; whether it is acc es s to training, c ap acity build ing, mic ro grants , o r a foc us on a p artic ular real es tate p ro ject which s upports small busines s es . S AC R eduction P ublic S ubs idy As d efined in s ectio n 3.A.12 o f the P ub lic S ubsidy P olic y that is c urrently b eing c o nsidered b y the C ity C ouncil, the C ity wo uld have the ab ility to waive S AC C harges or us e retained c red its to off-set a projec t's S AC expens es . S AC expens es can b e c o s tly, and are freq uently an unexp ected c o s t for s mall busines s es . T his program c an b e us ed to o ffs et the c o s t o f S AC units for s mall bus inesses und er s pec ific c ond itions , as would need to be defined by the program. Future Use of S A C Credit Program Funds As the needs of the b usines s community c hanges, how S AC c redit funds are us ed s hould als o b e ad jus ted . As part o f any p o licy, it s hould be recons id ered to ens ure that the res o urc es are b eing utilized in the mos t effective way pos s ible. T his will req uire ongoing c o nvers ations with the bus iness c o mmunity, as well as c o ntinuing to unders tand the market whic h affects the C ity's ec onomic c onditions. An examp le o f a future us e fo r S AC c redit program fund s might b e a faç ade p ro gram grant, whic h provides matc hing fund s to sup p o rt sign upgrad es . T his may b e s o mething the C ity wants to s upport with the adoption of a new sign code in o rd er to p ro vide an inc entive to s upport bus inesses in b ringing their p ro p erties into compliance with the new ordinance. T his might be something to cons ider in 2021. Policy Issues: Does the C ity C ounc il/EDA have interes ted in creating an establis hed S AC C redit P olic y? S hould the credits be placed in the EDA budget and be used to s upport bus inesses in the c ommunity? W hat are priority areas of focus that should be addressed with the c reation of a S AC C redit P olicy? S trategic Priorities and Values: R es ident Ec onomic S tability, Targeted R edevelopment, S afe, S ecure, S table C ommunity MEMOR ANDUM - C OUNCIL WOR K SESSION DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Meg Beekman, C ommunity Development Director S UBJ EC T:1601 James C irc le Development Update Recommendation: - C on sid er a d evelop m en t u p d a te from M ike B rady, B rady R eal E state D evelop men t, regarding a P reliminary D evelopment Agreement for a development concept at 1601 James C ircle Background: O n April 8, 2019, the E DA entered into a P reliminary Develo p ment Agreement (attached ) with Brad y R eal Es tate Development, Inc for the redevelopment of the EDA-owned property at 1601 James C ircle. T he d eveloper has been cond uc ting due diligenc e o n the p ro p erty s inc e that time, as well as engaging with s pecific c o mmunity gro ups related to the develo p ment. T hey would like to provid e an up d ate for the C ouncil on their ac tivities to date as well as their antic ipated timeline moving forward. P roject C oncept Brady R eal Es tate Development, Inc is a mission-d riven commerc ial real es tate and inves tment c o mp any whic h is wo rking to wards a projec t at 1601 James C ircle. As part of their propos al, they have partnered with Mr. Tufaa, the owner of the former Earle Bro wn Bowl to c o mb ine the two projec ts to gether in o rd er to better leverage the site layo ut and land us e as well as financ ials . As you may recall, Mr. Tufaa has ap p ro val fro m the C ity fo r a S p ecial Use P ermit (S UP ) to c o nvert the former bowling alley into an event c enter and res taurant. F inancing challenges have led to a delay in the start of that projec t, whic h res ulted in the S UP expiring. T he d eveloper is p ro p o s ing to develo p an 80,000 s q uare fo o t bus iness c enter, leveraging the O p p o rtunity Zone s tatus o f the p ro p erty, to c reate a tech bus iness inc ubato r for s mall bus ines s es , with an anc ho r tenant taking up a portio n o f the build ing. T hey intend to foc us the tec h inc ubato r on firs t and s econd -generation immigrant- owned s tart-up b usines s es , tho ugh acknowled ge that all wo uld b e welc ome. A narrative d es c ribing the propos al in more detail is attac hed to this report. T he develo p er is p ro p o s ing to work with Mr. Tufaa to develo p the event c enter into a shared us e s pac e, whic h can be utilized by tenants of the bus ines s c enter. Mo s t critically, they propos e a s hared p arking c onc ept, whic h would allow a higher intens ity of us e o n the 1601 James C irc le p ro p erty, inc reas ing the amount o f s quare footage o f b uilding s p ace, and number o f jo b s p er ac re. T heir c o nc ep t als o p ro p o s es a partial vac ation of James C irc le, allo wing s tormwater to b e pus hed into existing road right o f way, and converting the exis ting roadway bac k into a c ul-de-sac . It mus t be noted , that the C ity Engineer has not had an o p p o rtunity to review this concept, and and reques t fo r a right of way vac ation would require review and approval b y the C ity Engineer. A c onc ept plan is attac hed to this report, along with c onc eptual elevations of the building. T he develo p er has been engaging with prospec tive tenants and targeted c o mmunities in order to develop creative financing s tructures which would allow more flexible and affordable leas e models. T he develo p er will p ro vide an up d ate o n their d ue diligenc e and engagement ac tivities , as well as their financial proforma at the Augus t 26th meeting. N ext S teps T he develo p er is c o ntinuing their d ue d iligenc e. T hey antic ip ate a land us e applic ation fo r a P UD to develop the two s ites in the c oming month or two, along with an applic ation for tax increment financing. S trategic Priorities and Values: Targeted R edevelopment AT TAC HME N T S: Desc ription Upload Date Type Loc ation Map 3/19/2019 Bac kup Material P rojec t Narrative 3/19/2019 Bac kup Material S ite Layout and R enderings 3/19/2019 Bac kup Material P reliminary Development Agreement 8/19/2019 Bac kup Material P owerpoint 8/28/2019 P res entation Sour ce s : Esr i, H ERE, G arm in, In ter map, i n cre m ent P Co rp., GEBCO, USGS, FAO,NPS, N R CA N, GeoBa s e, IGN , K adas te r N L, Ordna nce Su rve y, Esri Ja p an, M ET I,Esri C hi na (H ong Ko ng), sw is sto po, © Ope n Stree tM ap contri bu tors, and the GISUser C omm uni ty Loc atio nal Ma p: 1 60 1 Ja mes Circle North Re sid entialLabels High ways St r eets City Park s Pa rcels 3/3 /20 19 , 1 :09:23 PM 1 inch = 75 2 feet 1600 West End Tower, Utica Ave S, St Louis Park, MN 55416 612.327.2932 Brooklyn Center Business Tech Site Brooklyn Center owns a gem in the recently established world of Opportunity Zones, bar none. Now it's time to bring that site to its highest and best use. In drafting this OZ Legislation, Senator Tim Scott envisioned a bipartisan effort to support communities that may not organically attract real estate development and new businesses. He has realized his dream as this new incentive program, albeit awaiting the final reg's from the IRS, has overwhelming support from all parties and levels of government and investors. It is a creative solution to get dollars on the sideline back into action in what most say will be the most productive program ever. Your site next to the FBI headquarters, if developed and managed properly, will be a showpiece for the people and Brooklyn Center, Minnesota, Tim Scott, and the nation. It will foster the rise of income and purpose for those participating in its mini business community. Living wage jobs and entrepreneurial wealth be created. But this will happen only by melding the cultures of those in Brooklyn Center and attracting start up tech firms outside Brooklyn Center, all succeeding together. Opportunity Zones coupled with other government incentives provide unique ways to attract investment and make this project viable. The business world is poised to embrace diversity in the workplace. Your site can be used to accomplish multi cultural business startup growth, success and even more than we can hope or imagine as people come together and collaborate in unseen ways to realize business success together. We have 8 OZ projects before us at the moment. Yours is our #1. To accomplish its success we need up to a year of exclusivity on the site to work out a development agreement, tenant attraction, and city/governmental approvals. The Qualified Opportunity Zone Fund, however, needs to be in place by Dec 31, 2019 to receive full benefit of the OZ incentives, which we have no doubt we will accomplish. The urgency built into the program is a good thing. We also like that maximum benefit comes from businesses and building owners that stay put for a minimum of 10 years. Rather than going on in many words for this initial presentation, below are bullet points and renderings summarizing the vision for your site. • Goals o Business Center - A model project of what is possible for Brooklyn Center, the State on MN, and the Opportunity Zone program Small Business success factory - First American focus, but all are welcome Tech company start ups Well known tech anchor tenant for a significant portion of the building Child care academy/center OZ Investor projections exceeded The remainder of the 20 acre site will benefit and change for the positive Mr. Tufaa, whom we are assisting, will build a thriving event center with whom our tenants can rent for larger presentations and conferences. The hotels - our goal is to convert at least one of the three to micro units as housing and lodging, benefitting contract and long term employees in our Center The existing restaurants will attract customers and perhaps a change in branding • Site Benefits o Easy site access from Interstate 94 and Highway 100 o 134,000 cars per day for tenant visibility and seeing this Brooklyn Center showpiece, many times twice a day o Dynamic signage, similar to HOM Furniture's, to maximize traffic benefits, attract visitors and telegraph success o Prominent site entrance at the end of the cul-de-sac o Expressive site lighting provides visibility and security • Building amenities o 3 story, high clear height ceilings, 80,000 square feet total, ample parking o Business Community Center o Tenants and guests will have well developed open and semi-private meeting spaces, indoors and outdoors, to conduct business o Strikingly beautiful common spaces o High Tech feel - (Not like a typical office building - go in, go to the elevator, go down the long hallway, go into an isolated office). The building has a presence that speaks to those that enter with more positive, cutting edge atmosphere through the architecture and tenant energy. o People use the modern designed common spaces for meetings and a place to get out of their office for a break o Large window areas provide passive energy, feed large plants and the soul o Energy efficiencies and partnerships with local utilities o Elevators situated so various configurations all work well: small units with hallways, 1/2 floors, and/or entire floor-plates all make sense, thus allowing flexibility in tenant demand, thereby shortening successful lease up of the building • Public Private Partnership o Critical because this building is a showpiece and thereby needs participation from all to include the amenities and the higher than typical percentage of common space. It will pass all the "but for" tests Opportunity Zone registration and compliance City participation through appropriate incentives Minnesota DEED (for the entrepreneur tenants) LISC participation Input and buy-in from Immigrant Cultural and Economic Development Organizations • Building Exterior o Exterior building character reflects companies within o Clean and contemporary building massing and details o Sleek and high tech exterior building finishes o Card entrance system to allow all hours access • Building Interior o Open and ample common spaces encourage interaction and collaboration o Flexible floor leasing arrangements serve nimble users o Vertical windows bring daylight deep into building o Polished concrete floors and open ceilings in key areas create a modern tech feel • Building Users o First American focused business center o Tech and life science oriented users o Major tech anchor to lend credibility o Optional co-working component o Potential childcare amenity serving users and community • Building Systems o State of the art data and communications systems o Energy efficient heating, cooling, and ventilation systems o Energy efficient lighting and controls o New technology elevators • Costs and Incentives o Benson-Orth Construction is currently bidding out the building and we will have those numbers by the 25th. However, the basis of this site development is to have a building that is strikingly modern and engaging from the highway and the same once you are inside. This means in this season of risen construction costs, we will need assistance to make the project work per this vision. Our goal is to have 1 or 2 major anchor tech spin off companies that understand and appreciate the value of your site and the amenities, paying market rent. But to engage the First American generation of entrepreneurs in Brooklyn Center, we will have to have a different rent structure and for that we need your help with TIF and land write down. There may also be a need for the detention pond on the site where the FBI HQ runoff empties into to be owned by the City. We believe that reasonable assistance will make up the gap and we will deliver a new community business building as described so the City's entrepreneurs can prosper. Julie Tanaka and Mike Brady, together, have over 55 years of commercial real estate development, property management and real estate financing experience. Julie and Mike have merged their companies, Compendium Capital and Brady Real Estate Development. Brooklyn Center will be our new headquarters, overseeing this site's management and ever seeking to see the success become the norm here. We believe in your city. We believe in your site. W e believe in the viability of this ambitious project. We believe it will bring much good to people of Brooklyn Center and the country, thus fulfilling our Mission statement, "Transforming Communities" . Thank you for this opportunity. Julie Tanaka - http://www.compendiumbusinessstrategies.com/ Mike Brady - https://bradyred.com/ Tanaka Brady company - https://donateproperties.com/ Tanaka Brady joint development company name TBD Architect - Brian Lubben Building Foundry https://www.buildingfoundry.com/ Contractor - Benson Orth Mike Monson http://benson-orth.com/ Julie Tanaka Julie has 25 years experience in commercial real estate investment, structured finance, development and workout as an executive, investment advisor and loan officer. Through her leadership positions with banks, securities and big four accounting firms, Julie has a strong working knowledge of commercial real estate underwriting and workout, debt and equity placement, portfolio management, valuation and litigation support. Julie earned her BS in Finance & Marketing from the University of MN School of Management and her MBA from Columbia University, NY. A twice earned “Top 20 Women in Finance”, “Women to Watch” and "Minnesotans on the Move" award recipient, Julie is very active in the business community and is a board member and past President of the Minnesota Association for Corporate Growth (ACG MN). Julie Tanaka 612-670-5203 JulieTanaka@DonateProperties.com Mike Brady This year marks 30 years for Mike as a Commercial Real Estate Broker, Developer, Owner and Investor; gaining acumen in various commercial real estate skill-sets. He applies his expertise to help others fulfill their goals in real estate development as well as his own socially responsible real estate developments. His range of expertise includes: joint ventures, brokerage, land development, adaptive reuse, condo community development, historic redevelopment, city presentations and approvals, financing, equity raising, tax increment financing, management of 2.5 million s.f. real estate portfolio, tenant and landlord rep, tenant retention, property tax valuation challenges, due diligence process management, lease examination, all sides of deal negotiation, foreign land investment, deal structuring, consulting, and mentoring young commercial real estate up and comers. Mike is grateful for much in life, especially his wife of 36 years, 3 daughters and son in laws, 9 grandchildren and great granddaughter. None of this would be, except for the transforming Love of God Mike experienced 39 years ago and continues to walk in today. Mike Brady 612-327-2932 MikeBrady@DonateProperties.com 2 5 7 P A R K I N G S T A L L S FE D E R A L B U R E A U OF I N V E S T I G A T I O N H I G H W A Y 6 9 4 /9 4 H I G H W A Y 1 0 0 P R O P O S E D O F F I C E B U I L D I N G 3 S T O R Y 8 1 ,0 0 0 G R O S S S Q F 3 0 0 ' - 0 " 9 0 ' - 0 " ST O R M W A T E R PO N D P L A Z A CE S I M A G I N G QU A L I T Y I N N MO N U M E N T S I G N BR A D Y R E A L E S T A T E DE V E L O P M E N T SITE SCHEME March 15, 2019 BC B u s i n e s s T e c h Br o o k l y n C e n t e r , M N CONCEPT PLAN ONLY FE D E R A L B U R E A U OF I N V E S T I G A T I O N H I G H W A Y 6 9 4 / 9 4 H I G H W A Y 1 0 0 BR A D Y R E A L E S T A T E DE V E L O P M E N T SITE AERIAL March 15, 2019 BC B u s i n e s s T e c h Br o o k l y n C e n t e r , M N CONCEPT PLAN ONLY BR A D Y R E A L E S T A T E DE V E L O P M E N T March 15, 2019 BC B u s i n e s s T e c h Br o o k l y n C e n t e r , M N PERSPECTIVE (FROM 694 EAST) BR A D Y R E A L E S T A T E DE V E L O P M E N T PERSPECTIVE (FROM 694 WEST) March 15, 2019 BC B u s i n e s s T e c h Br o o k l y n C e n t e r , M N CONCEPT PLAN ONLY BR A D Y R E A L E S T A T E DE V E L O P M E N T PERSPECTIVE(FROM NEW CUL -DE SAC) March 15, 2019 BC B u s i n e s s T e c h Br o o k l y n C e n t e r , M N BROOKLYNS BUILDING Brooklyn Center, MN 1601 James Circle N Brooklyn Center, MN 55430 Hennepin County Immigrant Focused Business Hub AFFORDABLE COLLABORATIVE SERVICE RICH OFFICE COWORKING INCUBATOR Brooklyns Building Mission BB provides the structure, I.e. real estate and services, for immigrant entrepreneurs to succeed. Part time and full time service provider Tenants remove entrepreneurs’ roadblocks and train them to overcome hurdles. The Accelerator helps continue the growth to the establishment of secure business foundations. The facility is designed for dynamic collaboration between Tenants that fosters self initiated problem solving, creativity, and general business knowledge. BB is affordable, beautiful, accessible, and culturally relevant. BB is a thriving business community. Individual and Collective Advancement Our country’s first and second generation citizens have a potential beyond our comprehension. However, that potential is often unrealized for various reasons. Brooklyns Building Brooklyn Center (“BB”) unlocks immigrant visionaries’ business hopes and desires through a building that provides structure to concentrate the energy that is currently out there; changing dynamics exponentially. Providers and entrepreneurs come together in collaboration, training, and interaction available no where else for this demographic. Immigrant entrepreneurs and public/private/non-profit service providers realize their goals fostering abundance. The need is there. The expertise is there. The challenge is accomplishing the vision logistically and economically, i.e. profitably. Tenant Profit Sharing into Ownership Creates Tenant Affordability Control Equity Empowerment Cooperative ownership is a powerful and effective tool for wealth creation and investment. The developer incorporates the immense opportunities it offers at no cost to the Tenants. Cooperative ownership has the capacity to reduce poverty, enhance job creation, encourage savings, reduce business risk and improve national productivity. In addition to the other Tenant centric features, incentives and Opportunity Zone tax savings are leveraged to benefit the Tenants’ ability to receive profit sharing until the 10-year Opportunity Zone cycle occurs, and then own the property outright. Tenant pays rent on time 2 x’s per year profits are calculated and 50% is shared back to tenants Creating and Sustaining Affordability An Absolute Path to Cooperative Ownership An Option Agreement is executed up front to Sell the Property to the Tenants in Year 10 for ½ the actual value Bank converts the Equity into a new mortgage and the building is sold to the Tenants Wealth is Created and Personal Power is Advanced Tenants now own 100% of the building at a 50% LTV Rent is now permanently affordable. Equity is established and grows with the market. Site Benefits o Easy site access from Interstate 94 and Highway 100 o 134,000 cars per day for Tenant visibility and seeing this Brooklyn Center showpiece, many times twice a day o Dynamic signage, similar to HOM Furniture's, to maximize traffic benefits, attract visitors and telegraph success Public Private Partnership o Opportunity Zone registration and compliance o City participation through appropriate incentives o Minnesota DEED (for the entrepreneur Tenants) o LISC participation o Input and buy-in from Immigrant Cultural and Economic Development Organizations Building Exterior o Exterior building character reflects companies within o Clean and contemporary building massing and details Building amenities o 3 story, high clear height ceilings, 81,000 square feet total, ample parking o Tenants and guests will have well developed open and semi-private meeting spaces, indoors and outdoors, to conduct business o High Tech feel -(Not like a typical office). The building has a presence that speaks to those that enter with more positive, cutting edge atmosphere through the architecture and Tenant energy. o Large window areas provide passive energy, feed large plants and the soul o Energy efficiencies and partnerships with local utilities. Long term savings and energy reduction. o Various configurations all work well: small units with hallways, 1/2 floors, and/or entire floor-plates all make sense, thus allowing flexibility in Tenant demand, thereby shortening successful lease up of the building Building Interior o Open and ample common spaces encourage interaction and collaboration o Flexible floor leasing arrangements o Vertical windows bring daylight o Polished concrete floors and open ceilings in key areas create a modern tech feel Building Tenant Notes o Major corporate anchor o Entry level co-working to incubator to accelerator o Immigrant friendly medical clinic amenity serving users and community o Brady Real Estate Development, Inc. will move its permanent headquarters into the building Building Systems o State of the art data and communications systems o Energy efficient heating, cooling, and ventilation systems. PACE qualified o Energy efficient lighting and controls o New technology elevators Developer o Brady Real Estate Development -Mike Brady Over the past 3 decades as a Commercial Real Estate Broker, Developer, Owner and Investor, BradyRED has gained acumen in various skill-sets: Joint ventures, brokerage, land development, adaptive reuse, residential community development, historic redevelopment, city processes, financing, equity raising, TIF, management, Tenant representation, property tax valuation challenges, due diligence process management, lease examination, deal structuring, consulting, and mentoring commercial real estate up and comers. Construction o Benson-Orth -Mike Monson In the five decades since its founding, Benson-Orth has completed hundreds of projects including, but not limited to, shopping centers, foundries, single-and multi-story office and medical buildings, auto dealerships, hotels, heavy manufacturing buildings, and multi- family/senior housing. Projects range from small additions (5,000 SF) to large, new corporate facilities (700,000 SF) and everything in between. Architecture o -Building Foundry -Brian Lubben -37 years professional experience -Long time design/build executive -Experienced owner's and lender's rep -Former national real estate development executive -Registered architect in multiple states -Nearing $1 billion of construction in place -Hundreds of successful projects throughout the United States, Asia, and Africa -One of the real estate and building industry's most innovative problem solvers -Entrepreneurial Operating System (EOS) / TRACTION trained and experienced Contact Mike Brady –612.327.2932 mikebrady@bradyred.com Strategic Partners –100+ years of experience Frank Ngafua, SEJI Realty, Dominion Tax Group: "I'm glad to see more options for our immigrant community in terms of office work space. I think more co-working space is needed in the Brooklyn Center area." Jackson George, Liberian Business Association and Strategy Africa: "LIBA looks forward to collaborating with this co- working space, we are pleased to know that more opportunities for our members are becoming available in the community. Mike Brady is doing a good job seeking out input from the immigrant community on what is needed for small business and freelance professionals who need a different type of work space that is creative and accessible." Erl Morrell-Stinson, Stellar Impact International: "As an immigrant from South Africa myself, it's great to hear that people are thinking out of the box and building spaces with the immigrant community in mind. This space will make a great context for networking and learning, as well as providing work space that's affordable for the average micro business or solopreneur." Christy Morrell-Stinson, Significant Advantage Consulting, and SAGE Academy Public Charter High School in Brooklyn Park "I'm excited about a vibrant place to connect and work, in a really great convenient location. It's great that Mike and his team are really taking the time to reach out to the community and find out what people are looking for in a co-working space and office environment. I'm especially happy about creating new options for the small company or independent contractor and taking into consideration the diversity of people and cultures in the Brooklyns... we have a richly beautiful community and I'm glad to be part of it." Brooklyns Building Brooklyn Center is a unique project which will advance the goals and priorities established by the City of Brooklyn Center and influence the surrounding area in an extremely positive manner.The Brooklyn Center City Council established Resident Economic Stability and Target Redevelopment as key strategic priorities,both of which Brooklyns Building advances.Brooklyns Building is a key investment for a site that has sat vacant for many years and in an area which has seen disinvestment over the same period of time.The disinvestment in the area has led to an increase in crime for the surrounding area.Brooklyns Building is seen as a catalytic project that will lead to further investment in the surrounding area and provide additional support to the surrounding businesses due to the increased number of workers and visitors this project will bring.The City of Brooklyn Center has one of the highest percentage of foreign born populations of any City located within the State of Minnesota.Many from these populations have visions and dreams of creating their own business.Brooklyns Building will provide an avenue for many to begin their entrepreneurial journey.Small locally owned businesses also are more likely to hire locally,which will provide job opportunities for existing and future residents to live and work in the same City. While the City has additional economic development incentives that will likely go into this project,such as Tax Increment Financing,the Opportunity Zone designation has added the value to the location and is helping ensure this development will occur.The City has shown backing of this project by turning down separate offers for the site and entering into a pre- development agreement with Brady Real Estate Development.The City has been actively working with the developer and sees this development as a partnership utilizing existing programs and incentives the City offers for not only the development,but also for the entrepreneurs that will work within the building. City Staff Quote Thank you! MEMOR ANDUM - C OUNCIL WOR K SESSION DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:N/A F R O M:Meg Beekman, C ommunity Development Director S UBJ EC T:Busines s S ubs idy P olicy Disc ussion Recommendation: - C onsider the attached draft of a B usiness S ubsidy P olicy and provide direction to E hlers P ublic F inance C onsultants and staff on how to proceed. Background: T he City has an existing Business Subsidy Policy; however, it is narrow in scope and does not include many elements that can be useful in guiding policy decisions about the use of public subsidy for development projects, and significant business subsidy requests. In order to develop a more robust, useful, and clear Business Subsidy Policy, staff has asked Ehlers and Associates, the City's public finance consultant, to take the City Council through a series of discussions that will identify clear parameters for the use of public subsidy. T he first discussion took place in March and included a brief presentation from Ehlers, which provided background information and an overview of public finance policies. Ehlers introduced homework at that meeting, which they asked each member of the City Council to complete. T he second discussion took place in April at a City Council work session and will involve a more in- depth discussion among the Council members regarding their responses to the homework and their values around the use of public subsidy. Based on that conversation, Ehlers has prepared a draft policy for the use of business subsidies which conforms to state statutes and also responds to the specific needs of Brooklyn Center. T his third discussion will be an opportunity for Ehlers to present the draft Business Subsidy Policy which responds to the Councils direction from the previous meeting. T he Council will have an opportunity then to react to and provide input on the draft Policy before it would come back to Council for formal approval. Attached is a memo from Ehlers with a background on the rational for the new policy along with a presentation from Ehlers from April, which summarizes the responses from the homework from the Council, and was the basis for the conversation. Additional informatio n was also requested regarding local and regional wages and employment at that April meeting. Ehlers will present this information, along with the policy language at the work s es s ion on Monday. Policy Issues: W hat questions does the C ouncil have about the draft polic y? Is there additional information needed by C ouncilmembers before making a decision on the policy? Are there changes needed to the policy in order to make it better suited to the ec onomic development needs of Brooklyn C enter? S trategic Priorities and Values: Targeted R edevelopment, O perational Excellence AT TAC HME N T S: Desc ription Upload Date Type April 8, 2019 P res entation 9/16/2019 Bac kup Material January Memo from Ehlers 9/17/2019 Bac kup Material Draft Busines s S ubs idy P olicy 9/19/2019 Bac kup Material Business Subsidy Policy Discussion Stacie Kvilvang & Jason Aarsvold –Ehlers April 8, 2019 Need for Business Subsidy and City Public Financing Policy •Required by State Statute •Provide staff with direction on what projects City Council/EDA would like to assist ✓Provides staff with direction on what the EDA’s priorities for development/redevelopment are ✓Allows staff to “weed” out project that won’t meet EDA’s goals ✓If a project is “border line” staff would bring to EDA at a work session •Provide developers with understanding if their project would warrant any assistance Business Subsidy Act •Primarily the Exemptions relate to: ✓Housing ✓Contaminated Land ✓Redevelopment Projects •If the investment in the purchase of the site and in site preparation is 70%or more of the assessor’s current year’s estimated market value •Job and wage goals required for ✓Commercial businesses that don’t meet the exemptions above ✓Can still choose to apply them even in redevelopment (traditionally not applied for housing) Preliminary Summary •Jobs and Wages ✓Quality, higher paying jobs is important •Corporate campus, technology, research and development ✓Job retention of major employers is a priority ✓Limiting the subsidy per job created is a priority ✓Minimum wage should be set above the State minimum ✓Average annual salary should be a livable wage Preliminary Summary •Housing ✓Willing to use assistance to diversify housing choices in the City •Need to discuss priority for affordable vs. market rate apartments ✓Significant rehabilitation of existing apartments was not a priority for public financing •Want policies to encourage it •Commercial ✓Don’t want to provide public financing for warehouse/distribution, commercial storage, small specialty retail, big/junior box retail and/or discount motel ✓Preservation and stabilization of existing commercial and industrial nodes is a priority ✓Sit down Restaurant is a priority Preliminary Summary •Property Valuation ✓There should not be a minimum building valuation requirement ✓Property valuation “before and after” should be measured •Public Investment ✓Measuring a Public/Private investment ratio is important ✓Leveraging other resources should be required ✓Prefer to provide funding for public improvements and structured/underground parking ✓Prefer to provide assistance to projects that are special purpose projects of the City and clean up of blighted or polluted areas Job Creation •Areas of agreement ✓Quality of jobs •Areas to discuss ✓Minimum number of jobs •1 Person has indicated 15 jobs •3 No response ✓Limit amount of subsidy per job created •2 people said yes (1 indicated range of $3,000 -$4,000) •2 No response ✓Should part-time jobs receive a partial credit •Split 2/2 (yes/no) ✓Job retention –is it important •Split 2/2 (no and not sure) Wage Goals •Areas of Agreement ✓Minimum wage should be set above State minimum ✓Average annual salary should be a livable wage •Areas to discuss ✓Wage floor requirement •Responses included minimum wage plus multiplier, hourly rate and annual salary •The minimum wage in 2019 equates to: –$8.04 per hour for Small and Other Businesses –$9.86 per hour for Large Businesses •Determine an amount –2X = $16.08 –$19.72 per hour »Proposed average annually salary range from $40,560 -$42,000 annually –3X = $24.12 –$29.58per hour »Proposed average annually salary range from $50,170 -$61,526 annually Property Valuation •Areas of agreement ✓Property valuation “before and after” should be measured ✓There should not be a minimum building valuation requirement •Areas to discuss ✓Should there be minimum assessment agreements? Ratio of Public-Private Investment •Areas of Agreement ✓There should be a measurement ratio for Public/Private investment ✓There should also be a requirement for applicants to leverage other resources •Areas to discuss ✓None Targeted Sectors –Commercial Sector Identified Priorities Corporate Campus 4 Sit-Down Restaurant 4 Multi-Tenant Buildings 3 High Tech or Major Manufacturer 3 Research and Development 3 Office 2 Medical Office / Facilities 2 Small Specialty Retail 1 Small Business 1 Warehouse / Distribution 0 Other 0 Targeted Sectors –Housing Sector Identified Priorities Workforce / Affordable 3 Senior Housing with Services 3 High-Amenity, Market Rate, Rental 2 Senior Independent Rental 2 Senior Cooperative 1 Note: 1.Need clarification around workforce/affordable because it was a split on higher scoring (next slide) 2.Need clarification around high-amenity, market rate rental (2 –yes, 1 –no, 2 –no response) Number & Types of Units –Housing Category Identified Priorities Higher scoring for affordable housing 2 Higher scoring for luxury apartments 2 Higher scoring for higher density vs. lower density 1 Should City set parameters on mix of affordable units 1 Note: 1.Need clarification around affordable housing (2 –yes, 2 –no) 2.Need clarification around affordable housing (2 –yes, 1 –no, 1 -unsure) 3.Do you want to promote density? 4.Need to further discuss mixed-income housing Additional Criteria Category Identified Priorities Identified Priorities Clean up of blighted areas 4 3 Clean up of polluted areas 4 3 Preservation/stabilization of major commercial or industrial nodes 4 NA Retains major employer 4 NA Special purpose project 3 4 Provides housing option not currently available NA 3 Demonstration of extraordinary energy efficiency practices 2 2 Significant rehabilitation of an existing property 1 1 Other 0 0 Commercial Housing Summary •Uses Council members do not want to provided assistance for: ✓Commercial or Public Storage ✓Discount motel ✓Lower quality hotel or motel ✓Big box or Junior box Retail ✓Corporate Companies (Fortune 1,000 Companies) ✓Others? Summary •Uses Council members do want to provide assistance for: ✓Special purpose project of the City ✓Clean up of blighted and/or contaminated properties ✓Attraction of restaurants ✓Diversifying housing choices ✓Promoting high-wage job growth ✓Preservation/stabilization of major commercial or industrial nodes and retention of major employers ✓Public Infrastructure ✓Structured Parking Summary •Council members are open to the idea of waiving City fees associated to: ✓Building Permits ✓Truck Charges ✓SAC/WAC ✓Park Dedication Next Steps •Draft a Business Subsidy Policy for review by the Council Questions Stacie Kvilvang skvilvang@ehlers-inc.com 651-697-8506 Jason Aarsvold jaarsvold@ehlers-inc.com 651-697-8512 19 Memo To: Meg Beekman –Community Development Director From: Stacie Kvilvang & Jason Aarsvold - Ehlers Date: January 23, 2019 Subject: Public Finance Policy Public Finance Policies are largely comprised of two (2) elements: 1. Provisions that ensure the City is complaint with the Minnesota statutes related to business subsidies (116J.993 – 116J.995); and 2. Locally established criteria for providing assistance The main statutory requirements include (i) assistance to commercial/industrial/office development with assistance of $25,000 or more (housing is exempt as are most redevelopment projects), (ii) number of jobs to be crated, and (iii) wage floor for jobs created (stated in a dollar amount or formula that generates specific dollar amount). At minimum, the City needs to develop a policy containing criteria that addresses these items. This policy must be approved after a public hearing. Once the policy is approved, the City may grant individual business subsidies for specific projects. For projects receiving assistance of $150,000 or more, the City must hold a public hearing. In all cases, any assistance defined as a business subsidy will require a Business Subsidy Agreement. The Business Subsidy Agreement outlines the amount and public purpose of the subsidy, job and wage goals, requirements for continued operation, and recapture requirements (if goals are not met). These elements will automatically be incorporated into the City’s new Public Finance Policy to ensure full compliance with the business subsidy statutes. Other public financing best practices that many cities include in their Policy that we assume Brooklyn Center may also want to consider are: 1. Developer has provided a development proforma that shows the financing gap (but for test) and the gap has been verified by City staff or their Municipal Advisor 2. Development will conform to all city zoning, comprehensive plan and planning requirements 3. All projects will meet design standards 4. Developer has past development/redevelopment projects of similar type/scope and the financial ability to complete the project Meg Beekman Public Finance Policy January 23, 2019 Page 2 5. Any TIF or abatement assistance is in the form of Pay-As-You-Go 6. Assistance will only be provided to projects that provide the highest and best use of the property 7. In TIF districts, Fiscal Disparities will be paid within the TIF district (no impact on other property owners) 8. All developers will pay applicable application fees and pay for fiscal and legal advisor time 9. No assistance will be given for overpayment of land 10. Just because an applicant meets any and/or all criteria doesn't mean assistance will be granted Any of the above referenced basic assumptions can be changed, deleted and/or others added if staff or the Council/EDA deem appropriate. To begin the process of preparing the remaining portion of the Policy (local criteria), staff needs to determine priorities of the City Council/EDA on wage floor, job goals and the projects for which they want to provide assistance and what criteria, if any, should be taken into consideration. In addition, there are other issues to consider and discuss as follows: 1. What does the City Council/EDA want to accomplish in providing public assistance (i.e. clean up of polluted or blighted sites, tax base increase, intensity of land use, targeted sector recruitment, preservation of primary retail nodes/corridors, etc.)? 2. Will priority be placed upon City redevelopment goals (i.e. Opportunity Site, etc.)? 3. How much flexibility does the City/EDA want in a policy (i.e. do you want to have definitive yes or no's) 4. Is there any use or development that the City/EDA would not consider providing assistance to? 5. Will the City ever waive fees (i.e. park dedication, building permits, etc.)? 6. Should the number of years of assistance be limited (less than statutory maximum); and 7. What is the criteria that should be reviewed and/or weighted to determine if assistance should be provided Please contact Stacie at 651-697-8506 or Jason at 651-697-8512 with any questions. Brooklyn Center Business Subsidy Criteria and Public Financing Policy Page 1 City of Brooklyn Center and Brooklyn Center Economic Development Authority DRAFT - Business Subsidy & City Public Financing Policy September 2019 INTRODUCTION: This Policy is adopted for purposes of the business subsidies act, pursuant to Minnesota Statutes, Sections 116J.993 through 116J.995 (the “Statutes”). Terms used in this Policy are intended to have the same meanings as used in Statutes. Subdivision 3 of the Statutes specifies forms of financial assistance that are not considered a business subsidy. This list contains exceptions for several activities, including redevelopment, pollution clean-up, and housing, among others. By providing a business subsidy, the city commits to holding a public hearing, as applicable, and reporting annually to the Department of Employment and Economic Development (“DEED”) on job and wage goal progress. 1. PURPOSE AND AUTHORITY A. The purpose of this document is to establish criteria for the City of Brooklyn Center (“City”) and the Brooklyn Center Economic Development Authority (“EDA”) for the granting of business subsidies and public financing for private development within the City. As used in this Policy, the term “City” shall be understood to include the EDA. These criteria shall be used as a guide in processing and reviewing applications requesting business subsidies and/or City public financing. B. The City's ability to grant business subsidies is governed by the limitations established in the Statutes. The City may choose to apply its Business Subsidy Criteria to other development activities not covered under this statute. City public financing may or may not be considered a business subsidy as defined by the Statutes. C. Unless specifically excluded by the Statutes, business subsidies include grants by state or local government agencies, contributions of personal property, real property, infrastructure, the principal amount of a loan at rates below those Brooklyn Center Business Subsidy Criteria and Public Financing Policy Page 2 commercially available to the recipient of the subsidy, any reduction or deferral of any tax or any fee, tax increment financing (TIF), abatement of property taxes, loans made from City funds, any guarantee of any payment under any loan, lease, or other obligation, or any preferential use of government facilities given to a business. D. These criteria are to be used in conjunction with other relevant policies of the City. Compliance with the Business Subsidy Criteria and City Public Financing Guidelines shall not automatically mean compliance with such separate policies. E. The City, at its sole discretion, may deviate from the job and wage goals criteria outlined in Section 5 D, E, and F below by documenting in writing the reason(s) for the deviation. The documentation shall be submitted to DEED with the next annual report. F. The City may amend this document at any time. Amendments to these criteria are subject to public hearing requirements contained in the Statutes. 2. CITY’S OBJECTIVE FOR THE USE OF PUBLIC FINANCING A. As a matter of adopted policy, the City may consider using public financing which may include tax increment financing (TIF), tax abatement, bonds, and other forms of public financing as appropriate, to assist private development projects. Such assistance must comply with all applicable statutory requirements and accomplish one or more of the following objectives: 1. Remove blight and/or encourage redevelopment in designated redevelopment/development area(s) per the goals and visions established by the City Council and EDA. 2. Expand and diversify the local economy and tax base. 3. Encourage additional unsubsidized private development in the area, either directly or through secondary “spin-off” development. 4. Offset increased costs for redevelopment over and above the costs that a developer would incur in normal urban and suburban development (determined as part of the But-For analysis). 5. Facilitate the development process and promote development on sites that could not be developed without this assistance. 6. Retain local jobs and/or increase the number and diversity of quality jobs 7. Provide opportunities for small businesses and/or entrepreneurs and promote resident economic stability. 8. Meet other uses of public policy, as adopted by the City Council or EDA from time to time, including but not limited to promotion of quality urban design, quality architectural design, energy conservation, sustainable building practices, and decreasing the capital and operating costs of local government. Brooklyn Center Business Subsidy Criteria and Public Financing Policy Page 3 3. PUBLIC FINANCING PRINCIPLES A. The guidelines and principles set forth in this document pertain to all applications for City public financing regardless of whether they are considered a Business Subsidy as defined by the Statutes. The following general assumptions of development/redevelopment shall serve as a guide for City public financing: 1. All viable requests for City public financing assistance shall be reviewed by staff, and, if staff so designates, a third party financial advisor who will inform the City of its findings and recommendations. This process, known as the “But For” analysis is intended to establish the project would not be feasible but for the City assistance. 2. The City shall establish mechanisms within the development agreement to ensure that adequate checks and balances are incorporated in the distribution of financial assistance where feasible and appropriate, including but not limited to: a. Third party “but for” analysis b. Establishment of “look back provisions” c. Establishment of minimum assessment agreements 3. TIF and abatement will be provided on a pay-as-you-go-basis. Any request for upfront assistance will be evaluated on its own merits and may require security to cover any risks assumed by the City. 4. The City will set up TIF districts in accordance with the maximum number of statutory years allowable. However, this does not mean that the developer will be granted assistance for the full term of the district. 5. The City shall elect to have the fiscal disparities contribution come from inside applicable TIF district(s) to eliminate any impact to the existing tax payers of the community. 6. Public financing will not be used to support speculative commercial, office or housing projects. In general the developer should be able to provide market data, tenant letters of commitment or finance statements which support the market potential/demand for the proposed project. 7. Public financing will generally not be used to support retail development. The City may consider projects that include a retail component provided they meet a Desired Qualification as identified in Section 4.2.C of this policy. 8. Public financing will not be used in projects that would give a significant competitive financial advantage over similar projects in the area due to the use of public subsidies. Developers should provide information to support that Brooklyn Center Business Subsidy Criteria and Public Financing Policy Page 4 assistance will not create such a competitive advantage. Priority consideration will be given to projects that fill an unmet market need. 9. Public financing will not be used in a project that involves a land and/or property acquisition where the price is in excess of the fair market value. 10. TIF and Abatement will not be utilized for the construction of Warehouse/distribution, commercial storage, discount motel or Fortune 1,000 companies. 11. The developer shall pay all applicable application fees and pay for the City and EDA’s fiscal and legal advisor time as stated in the City’s Public Assistance Application. 12. The City may consider waiving fees including, but not limited to, park dedication fees, and SAC charges. The City may consider using SAC credits, to the extent they are available, to off-set a project’s SAC expenses. 13. The developer shall proactively attempt to minimize the amount of public assistance needed through the pursuit of grants, innovative solutions in structuring the deal, and other funding mechanisms. 14. All developments are subject to execution and recording of a Minimum Assessment Agreement. 4. PROJECTS WHICH MAY QUALIFY FOR PUBLIC FINANCING ASSISTANCE A. All new applications for public financial assistance that are considered by the City must meet each of the following minimum qualifications. However, it should not be presumed that a project meeting these qualifications will automatically be approved for assistance. Meeting the qualifications does not imply or create contractual rights on the part of any potential developer to have its project approved for assistance. 4.1 MINIMUM QUALIFICATIONS/REQUIREMENTS: A. In addition to meeting the applicable requirements of State law, the project shall meet one or more of the public financing objectives outlined in Section 2. B. The developer must demonstrate to the satisfaction of the City that the project is not financially feasible “but for” the use of tax increment or other public financing. C. The project is, or will be through the City approval processes, consistent with the City’s Comprehensive Plan and Zoning Ordinances, Design Guidelines or any other applicable land use documents. D. Prior to approval of a financing plan, the developer shall provide any requested market and financial feasibility studies, appraisals, soil boring, private lender commitment, and/or other information the City or its financial consultants may require in order to proceed with an independent evaluation of the proposal. Brooklyn Center Business Subsidy Criteria and Public Financing Policy Page 5 E. The developer must provide adequate financial guarantees to ensure the repayment of any public financing and completion of the project. These may include, but are not limited to, assessment agreements, letters of credit, personal deficiency guarantees, guaranteed maximum cost contract, etc. F. Any developer requesting public financial assistance must be able to demonstrate a previous capability for successful development, as well as specific capability regarding the type and size of the development proposed, unless for a use specified in 4.2C (7-8). Public financing shall not be used when the developer’s credentials, in the sole judgment of the City, are inadequate due to previous history relating to completion of projects, general reputation, and/or bankruptcy, or other problems or issues considered relevant to the City. G. The developer, or its contractual assigns, shall retain ownership of any portion of the project long enough to complete it, stabilize its occupancy, establish project management and/or needed mechanisms to ensure successful operation. 4.2 DESIRED QUALIFICATIONS: A. Projects providing a high ratio of private investment to City public investment shall receive priority consideration. Private investment includes developer cash, government and bank loans, conduit bonds, tax credit equity, and land if already owned by the developer. B. Proposals that significantly increase the amount of property taxes paid after redevelopment will receive priority consideration. C. Proposals that encourage the following will receive priority consideration: 1. Implements the City’s vision and values for a City-identified redevelopment area 2. Provides significant improvement to surrounding land uses, neighborhoods, and/or the City 3. Attracts or retains an employer within the City providing over 50 jobs 4. Provides increased quality and higher paying jobs 5. Promotes multi-family housing investment that meets the following City goals: a. Increase housing choice within the community, diversifying existing housing stock and provide options that do not currently exist b. Provide clean, safe, and affordable housing units c. Include housing as part of City special purpose projects, such as the Opportunity Site, or other priority City redevelopment areas. d. Multi-family housing with high-amenities considered luxury and/or market rate Brooklyn Center Business Subsidy Criteria and Public Financing Policy Page 6 6. Provides opportunity for the attraction and retention of sit-down restaurants 7. Provides opportunities for small businesses and/or entrepreneurs 8. Projects that promote resident economic stability 9. Redevelops a blighted, contaminated and/or challenged area 10. Preserves and/or stabilizes a major commercial or industrial node 11. Adds needed public infrastructure such as roads or structured parking 5. BUSINESS SUBSIDY PUBLIC PURPOSE, JOBS AND WAGE REQUIREMENT A. All business subsidies must meet a public purpose with measurable benefit to the City as a whole. B. Job retention may only be used as a public purpose in cases where job loss is specific and demonstrable. The City shall document the information used to determine the nature of the job loss. C. The creation of tax base shall not be the sole public purpose of a subsidy. D. Unless the creation of jobs is removed from a particular project pursuant to the requirements of the Statutes, the creation of jobs is a public purpose for granting a subsidy. Creation of at least 1 Full Time, or Full Time Equivalent (FTE) jobs is a minimum requirement for consideration of assistance. For purposes of this Policy, FTE jobs must be permanent positions with set hours, and be eligible for benefits. E. Part-Time Equivalent jobs may receive a partial credit and be counted toward the job goals. F. The wage floor for wages to be paid for the jobs created shall be not less than 150% of the State of MN Minimum Wage. The City will seek to create jobs with higher wages as appropriate for the overall public purpose of the subsidy. Wage goals may also be set to enhance existing jobs through increased wages, which increase must result in wages higher than the minimum under this Section. G. After a public hearing, if the creation or retention of jobs is determined not to be a goal, the wage and job goals may be set at zero. 6. SUBSIDY AGREEMENT A. In granting a business subsidy, the City shall enter into a subsidy agreement with the recipient that provides the following information: wage and job goals (if applicable), and recourse for failure to meet goals required by the Statutes. B. The subsidy agreement may be incorporated into a broader development agreement for a project. C. The subsidy agreement will commit the recipient to providing the reporting information required by the Statutes. Brooklyn Center Business Subsidy Criteria and Public Financing Policy Page 7 7. PUBLIC FINANCING PROJECT EVALUATION PROCESS A. The following methods of analysis for all public financing proposals will be used: 1. Project is deemed consistent with City’s Goals and Objectives 2. Consideration of project meeting minimum qualifications 3. Consideration of project meeting desired qualifications 4. Project meets “but-for” analysis and/or statutory qualifications Please note that the evaluation methodology is intended to provide a balanced review. Each area will be evaluated individually and collectively and in no case should one area outweigh another in terms of importance to determining the level of assistance. MEMOR ANDUM - C OUNCIL WOR K SESSION DAT E:9/23/2019 TO :C urt Boganey, C ity Manager T HR O UG H:Dr. R eggie Edwards , Deputy C ity Manager F R O M:Barb S uciu, C ity C lerk S UBJ EC T:P ending Items Recommendation: Commemoration of 400 years of Slavery Activities - 9/23 P olice C ris is P revention O ptions - 11/12 Livable Wages - 12/9 Environmental P olicies and P ractices - 10/28 Housing P olicy Implementation P lan - 10/14 O ptions for Use of Adjacent S pace to Liquor S tore Background: S trategic Priorities and Values: O perational Exc ellenc e