HomeMy WebLinkAbout2019 11-12 CCM Study SessionMINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL
OF THE CITY OF BROOKLYN CENTER IN THE COUNTY
OF HENNEPIN AND THE STATE OF MINNESOTA
STUDY SESSION
NOVEMBER 12, 2019
CITY HALL — COUNCIL CHAMBERS
CALL TO ORDER
The Brooklyn Center City Council met in Study Session called to order by Mayor Mike Elliott at
6:00 p.m.
ROLL CALL
Mayor Mike Elliott and Councilmembers Marquita Butler, April Graves, Kris Lawrence -
Anderson, and Dan Ryan. Also present were City Manager Curt Boganey, Deputy City Manager
Reggie Edwards, Director of Community Activities, Recreation and Services Jim Glasoe, City
Attorney Troy Gilchrist, and Mary Mullen, TimeSaver Off Site Secretarial, Inc.
CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS
City Manager Curt Boganey stated City Staff requests that the entirety of the Work Session be
delayed until after the Regular Session meeting. He added all meeting participants would be
available at that time.
Councilmember Ryan requested the following corrections/additions to the October 28, 2019,
Work Session Meeting minutes:
-Page 3 — 1St paragraph, 2nd sentence, replace "Councilmember Ryan" with "Mayor
Elliott."
-page 3, 1" paragraph, after the last sentence, add "Councilmember Ryan stated City
could and should enforce its Ordinances related to cases of bad conduct, and without
discrimination."
MISCELLANEOUS
Mr. Boganey stated Director of Community Activities, Recreation, and Services Jim Glasoe will
provide additional information regarding the Economic Development Authority (EDA) Meeting
Consent Agenda Item 3b related to Flik International.
Director of Community Activities, Recreation, and Services Jim Glasoe stated the City of
Brooklyn Center first entered an agreement with Flik International to provide food service and
catering to Earle Brown Heritage Center in 1999. He added the agreement had been extended
three times — 2005, 2010 and 2015. He noted City Staff decided to make a Request for Proposals
(RFP) in 2019, as it had been several years since an RFP was submitted.
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Mr. Glasoe stated Rippe Associates was enlisted to do the RFP, which was sent to 6 companies,
including Flik International, and four known leaders in the industry, and all of which have
subsidiaries that provide food services. A local firm, Taher Inc., was included in the RFP
submission, and information was also posted on the League of Minnesota Cities website.
Mr. Glasoe stated, based upon the recommendation of Rippe Associates as well as an internal
evaluation, the determination was made to continue with Flik International. An agreement was
crafted with the assistance of City Attorney Troy Gilchrist.
Mr. Glasoe reviewed highlights of the proposed contract with Flik International: a three-year
agreement with an additional 3 -year renewal based upon performance, contract amount
beginning at $100,000, and elimination of a current incentive bonus. He added Flik would make
a payment of $250,000 throughout the contract, and two Flik Sales Staff will be moved over to
City Staff.
Mayor Elliott stated whether there is any risk involved in having the City take on management
responsibility for former Flik employees, specifically in terms of foodservice liability.
Mr. Boganey stated the staff that will transfer from Flik are Sales Staff. He added they would
become City employees, and there will be no more or less liability than that which exists for any
other City employee. He added the sales employees would be interviewed and selected by City
Staff.
Mr. Glasoe confirmed this, adding the existing Flik employees will be able to apply for the open
positions and go through the application process.
Mr. Gilchrist stated an indemnification clause prevents the City from incurring liability; in the
same way, it would for any other employee. He added the sales jobs are not high-risk positions.
Mr. Boganey stated a significant change in the contract is a revision that allows the City to host
its City events without being required to have Flik provide food and services. He added different
vendors and foods could be brought in for these events.
Mayor Elliott stated that it is a welcome change.
Councilmember Lawrence -Anderson asked whether there has been any discussion on the
proposed pumpkin patch at EBHC. Mr. Glasoe stated City Staff are reviewing all the
suggestions that were discussed at the Joint Budget meeting in October 2019.
Mayor Elliott requested clarification regarding Item #9, Personnel, First Aid Procedures. He
asked whether that would relate to an emergency in the kitchens.
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City Attorney Troy Gilchrist stated this agreement was carried forward from previous versions of
the same agreement, and he believes that is a legacy provision. He added the provision pertains
to hot foodservice and related emergency procedures and would be focused on employees and
not customers.
Mayor Elliott asked whether Flik provides their accounting services, although they are operating
out of the EBHC facilities. Mr. Glasoe stated a management fee is paid to Flik to provide those
types of services, which are part of a larger business model.
Councilmember Ryan expressed appreciation to City Staff and the City Attorney for all their
hard work on this agreement. He added this would save money and improve operations by
allowing greater flexibility. He noted the City would have the option to provide their food at
future City events to be hosted at EBHC, which is a great improvement.
Mayor Elliott asked whether there is an incentive in the agreement for Flik to reduce their food
costs. Mr. Glasoe stated City Staff wants to ensure that Flik does not cut food costs, which could
have a negative impact on food quality. He added there are significant savings built into the new
contract.
Mayor Elliott asked about the variety of food that Flik can provide. Mr. Glasoe stated this issue
was included in the RFP, as additional capacity was required. He added Flik International
responded in the RFP that they would provide the option of specialty or cultural cuisine, bringing
in an outside film if necessary.
Mr. Glasoe stated the current Executive Chef has significant capabilities about providing a
variety of different types of cuisines. He added if there is q request for a type of cuisine with
which he is not familiar, he can engage the services of the outside firm.
ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL
Mayor Elliott adjourned the Study Session at 6:45 p.m.
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STATE OF MINNESOTA)
COUNTY OF HENNEPIN) ss. Certification of Minutes
CITY OF BROOKLYN CENTER)
The undersigned, being the duly qualified and appointed City Clerk of the City of Brooklyn
Center, Minnesota, certifies:
1. That attached hereto is a full, true, and complete transcript of the minutes of a Study
Session of the City Council of the City of Brooklyn Center held on November 12, 2019.
2. That said meeting was held pursuant to due call and notice thereof and was duly held at
Brooklyn Center City Hall.
3. That the City Council adopted said minutes at its November 25, 2019, Regular Session.
Barbara Suciu, City Clerk
Mike Elliott, Mayor
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