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Home My WebLink About2009 02-23 CCP Regular SessionAGENDA CITY COUNCIL STUDY SESSION February 23, 2009 6:00 P.M. City Council Chambers A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 1. City Council Discussion of Agenda Items and Questions 2. Miscellaneous 3. Discussion of Work Session Agenda items as Time Permits 4. Adjourn 0 0 0 • CITY COUNCIL MEETING City of Brooklyn Center February 23, 2009 AGENDA 1. Informal Open Forum With City Council - 6:45 p.m. -provides an opportunity for the public to address the Council on items which are not on the agenda. Open Forum will be limited to 15 minutes, it is not televised, and it may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council Members will not enter into a dialogue with citizens. Questions from the Council will be for clarification only. Open Forum will not be used as a time for problem solving or reacting to the comments made but, rather, for hearing the citizen for informational purposes only. 2. Invocation - 7 p.m. 3. Call to Order Regular Business Meeting -The City Council requests that attendees turn off cell phones and pagers during the meeting. A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. 4. Roll Call 5. Pledge of Allegiance 6. Approval of Agenda and Consent Agenda -The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered at the end of Council Consideration Items. a. Approval of Minutes I . February 9, 2009 - Study Session 2. February 9, 2009 - Regular Session 3. February 9, 2009 - Work Session b. Licenses • 7. Presentations/Proclamations/Recognitions/Donations -None 8. Public Hearings a. Proposed Use of 2009 Community Development Block Grant Funds 1. Resolution Approving Projected Use of Funds for 2009 Urban Hennepin County Community Development Block Program, Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements and Approving Amendment to 2008 Community Development Block Grant Program CITY COUNCIL AGENDA -2- February 23, 2009 • Requested Council Action: -Motion to open the Public Hearing. -Take public input. -Motion to close the Public Hearing. -Motion to adopt resolution. b. 2009 Residential Area Neighborhood Improvements (Aldrich Area) Requested Council Action: -Motion to open the Public Hearing. -Take public input. -Motion to close the Public Hearing. 1. Resolution Ordering Improvements and Authorizing Development of Plans and Specifications for Improvement Project Nos. 2009-01, 02, 03 and 04, Aldrich Area Neighborhood Street, Storm Drainage and Utility Improvements Requested Council Action: -Motion to adopt resolution. 2. Resolution Certifying Special Assessments for Improvement Project Nos. 2009-01 and 02, Aldrich Area Neighborhood Street and Storm Drainage • Improvements to the Hennepin County Tax Rolls Requested Council Action: -Motion to adopt resolution. 9. ' Planning Commission Items None 10. Council Consideration Items a. Resolution Opting Not to Waive Limited Tort Liability for 2009 Requested Council Action: -Motion to adopt resolution. 11. Council Report 12. Adjournment • Agenda coulacil Item No, 6a Cit,' 0 • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA STUDY SESSION FEBRUARY 9, 2009 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council met in Study Session called to order by Mayor Tim Willson at 6:00 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Tim Roche, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Director of Fiscal & Support Services Dan Jordet, Public Works Director/City Engineer Steve Lillehaug, Community Development Director Gary Eitel, Director of Community Activities, Recreation and Services Jim Glasoe, Fire Chief Lee Gatlin, Assistant to the City Manager Vickie Schleuning, and Carol Hamer, "Timesaver Off Site Secretarial, Inc. • CITY COUNCIL DISCUSSION OF AGENDA ITEMS AND QUESTIONS Councilmember Yelich requested discussion on agenda items 10e and 10f, specifically in relation to the request that the City Council approve the contractual obligations of the labor agreements while the financial future for 2009 is ambiguous due to anticipated budget shortfalls. Mr. Boganey noted this was discussed when the Council approved adjustments at the beginning of the year for non-union employees. The salary amounts being recommended are the amounts that are covered in the approved 2009 budget. He stated it is fair to assume that the City's budget will be cut; the difficulty today is that they do not know how much the cut will be. He outlined the likelihood of going through an arbitration process if these agreements are not approved in light of the fact that similar agreements have been approved and the decision would be predicated on financial situations that may or may not happen. He stated that disapproval of the labor agreements would likely result in an increase in City costs in terms of going forward with mediation and arbitration. Mr. Boganey stated the City Council retreat is scheduled for February 28, 2009. The objective at that retreat is to discuss the various scenarios for potential changes in the budget with the Council to provide policy direction. Staff will then present budget alternatives based on that Council direction. Mr. Boganey stated he is confident that the City will be able to have a balanced budget in 2009 if the Council approves these agreements this evening. There was discussion on the process involved with labor union negotiations. Councilmember Roche requested discussion on agenda item 10g, specifically in relation to previous discussions on the City Manager salary increase. It was noted that the employment . agreement with the City Manager provides that the City Manager salary shall be reviewed and 02/09/09 -1- DRAFT considered at the same time as salary consideration for other non-union employees. The City recently approved salary increases for non-union employees effective January 1, 2009. Councilmember Roche requested discussion on work session agenda item 2. He clarified that his intent for requesting the topic to be included on the agenda is to look for active discussion from the Council on how to market the Earle Brown Heritage Center with the Embassy Suites and how to better brand the City. MISCELLANEOUS Councilmember Lasman asked whether legislation that has been passed requiring utility companies to notify cities about shutoffs has been effective in preventing frozen pipes. Mr. Boganey responded in the affirmative. He explained that under the legislation the utility companies are obligated to inform the City of shutoffs. Staff is often aware of these units before being notified by the utility companies, but they double check the City's records to ensure that it is addressed. The notification has been a resource in addition to the other things staff is doing. It was noted that the automated meter reading system is helping to identify occasional properties that have fallen through the cracks with regards to notification of utility shutoffs to prevent freezing pipes. Mayor Willson noted that Saturday at 10:00 a.m. WCCO had a discussion on Brooklyn Center's efforts to address the foreclosure issue with pricing and incentives and the first time buyers • program. It was noted that other communities have indicated they are watching the things being done in Brooklyn Center in this regard. Councilmember Roche noted the Star Tribune article in the Saturday Metro Section included a quote from Mayor Willson in regards to the 3M material and drinking water. Mr. Boganey stated information will be included in the Sun Post in order to provide the most accurate information possible. It is important for people to know that there is no implication that there is any problem with the City's drinking water, but testing will be done as a precautionary measure. Evidence suggests that it is very unlikely that use of the foam would be enough to cause a problem with the drinking water. . DISCUSSION OF WORK SESSION AGENDA ITEMS AS TIME PERMITS PUBLIC SAFETY ANNUAL REPORTS - POLICE AND FIRE DEPARTMENTS Mr. Gatlin provided a PowerPoint presentation of the 2008 Brooklyn Center Fire Department Annual Statistical Report and answered questions of the City Council. The presentation included the following information: • Vision statement • Core Values • BCFD Organizational Chart • 2008 Incidents (Includes Mutual Aids) . • Response Times 02/09/09 -2- DRAFT • There was discussion on the arrangement between EMS and the Fire Department in responding to calls. ADJOURN STUDY SESSION TO INFORMAL OPEN FORUM WITH CITY COUNCIL Councilmember Lasman moved and Councilmember Roche seconded to close the Study Session at 6:45 p.m. Motion passed unanimously. RECONVENE STUDY SESSION Councilmember Lasman moved and Councilmember Ryan seconded to reconvene the Study Session at 6:54 p.m. Motion passed unanimously. The discussion continued on the 2008 Brooklyn Center Fire Department Annual Statistical Report and the arrangement between EMS and the Fire Department in responding to calls. ADJOURNMENT Councilmember Lasman moved and Councilmember Roche seconded to close the Study Session • at 7:00 p.m. Motion passed unanimously. • 02/09/09 -3- DRAFT • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA REGULAR SESSION FEBRUARY 9, 2009 CITY HALL - COUNCIL CHAMBERS 1. INFORMAL OPEN FORUM WITH CITY COUNCIL CALL TO ORDER INFORMAL OPEN FORUM, The Brooklyn Center City Council met in Informal Open Forum called to order by Mayor Tim Willson at 6:45 p.m. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Tim Roche, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Director of Fiscal & Support Services Dan Jordet, Public Works Director/City Engineer Steve Lillehaug, Community Development Director Gary Eitel, Director of Community Activities, Recreation and Services Jim Glasoe, Police Chief Scott Bechthold, Fire Chief Lee Gatlin, Assistant to the City Manager Vickie • Schleuning, and Carol Hamer, TimeSaver Off Site Secretarial, Inc. Mayor Tim Willson opened the meeting for the purpose of Informal Open Forum. Ms. Diane Sannes, 7006 Willow Lane N, addressed the City Council regarding the "Oh, the Places You'll Go" Reading Program to be held in participation with the City's school districts on Tuesday, March 3, 2009, from 6:30 p.m. to 7:30 p.m. at the Brookdale Food Court. Students and residents are invited to attend in Dr. Seuss attire. Ms. Sannes invited the members of the City Council to attend the event and requested that the event be added to the community calendar. Mr. Michael Parks, 3218 64th Avenue N, addressed the City Council regarding the importance of sustainable energy policies. He expressed concern about using and throwing away energy without a comprehensive strategy and continuing to fight old problems when new technological solutions are apparent and available. Mr. Parks discussed government constraints and obstacles in relation to operating active and effective energy programs. He stated potential areas for action include improving building efficiency in existing construction, promoting energy efficiency in new buildings, facilitating the siting of distributed energy generation sources, and incorporating energy efficient site planning in new development. He stated local governments are often large useis of energy in public buildings and facilities such as water systems and capital infrastructures. Setting a good example by being a leader in energy management helps reinforce policy directives as well as developing confidence in new technologies and methods for citizens who wish to utilize them. Mr. Parks stated his support of the City reviewing and revising, as necessary, adopted regulations to make sure they allow for the support of energy efficiency and . climate change mitigation strategies. He stated support for reducing barriers to energy production 02/09/09 -1- DRAFT • • 6a. APPROVAL OF MINUTES 1. January 26, 2009 - Study Session 2. January 26, 2009 - Regular Session 3. January 26, 2009- Work Session and greenhouse gas reduction planning by rethinking and revising outdated zoning and subdivision codes that prohibit innovation in building and site practices. Councilmember Lasman moved and Councilmember Ryan seconded to close the Informal Open Forum at 6:54 p.m. Motion passed unanimously. 2. INVOCATION Councilmember Ryan requested a moment of silence and personal reflection as the Invocation. 3. CALL TO ORDER REGULAR BUSINESS MEETING The Brooklyn Center City Council met in Regular Session called to order by Mayor Tim Willson at 7:00 p.m. 4. ROLL CALL Mayor Tim Willson and Councilmembers Kay Lasman, Tim Roche, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Director of Fiscal & Support Services Dan Jordet, Public Works Director/City Engineer Steve Lillehaug, Community Development Director Gary Eitel, Director of Community Activities, Recreation and Services Jim Glasoe, Police Chief Scott Bechtold, Fire Chief Lee Gatlin, Assistant to the City Manager Vickie Schleuning, City Attorney Charlie LeFevere, and Carol Hamer, TimeSaver Off Site Secretarial, Inc. 5. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 6. APPROVAL OF AGENDA AND CONSENT AGENDA Councilmember Lasman moved and Councilmember Ryan seconded to approve the Agenda and Consent Agenda, and the following consent items were approved: 6b. LICENSES • MECHANICAL Fore Mechanical Jay Hawk Mechanical 3520 88 h Avenue NE, Circle Pines 3301 N 2"d Street, Minneapolis 02/09/09 -2- DRAFT • Team Mechanical 3508 Snelling Avenue, Minneapolis • RENTAL INITIAL 2401/2403 54`" Ave N 3813 61" Ave N 4810 63`d Ave N 6131 Emerson Ave N 6607 Drew Ave N 5424 James Ave N 5024 Lilac Dr N RENEWAL 6511 Humboldt Ave N Pines of Brooklyn Center 4200 Lakebreeze Ave N 3815 52"d Ave N 5819 Dupont Ave N 5801 Ewing Ave N 6037 Ewing Ave N 2741 Freeway Blvd 6813 Humboldt Ave N B201 6920 Lee Ave N Karboy Properties LLC Dhaneshwarie Himraj Paul Miller Valencia McKnight Jeffrey Davis Galvin Peter Carlos Balibrera The Pines North, LLC Michael Lattery Philip Stevenson Tiet Nguyen Christina Akinola Thor Yang Motel 6, 1460 Stephanie Sinise Ford Ronald Stenscie SIGNHANGER Martin Sign 1421223 d Avenue N, Plymouth 6c. RESOLUTION NO. 2009-30 AFFIRMING DEPOSITORY SERVICES • Motion passed unanimously. 7. PRESENTATIONS/PROCLAMATIONS/RECOGNITIONS/DONATIONS 7a. RESOLUTION EXPRESSING RECOGNITION AND APPRECIATION OF KATHLEEN CARMODY FOR HER DEDICATED PUBLIC SERVICE ON THE SHINGLE CREEK AND WEST MISSISSIPPI WATERSHED MANAGEMENT COMMISSIONS Mayor Willson stated Ms. Carmody has submitted a letter requesting not to be recognized for her service on the Shingle Creek and West Mississippi Watershed Management Commission. 7b. ACKNOWLEDGEMENT OF RECEIPT OF CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING AND RECOGNITION OF ASSISTANT FINANCE DIRECTOR CLARA HILGER Mayor Willson announced the City's receipt of the Certificate of Achievement for Excellence in 02/09/09 -3- DRAFT Financial Reporting by the Government Finance Officers Association of the United States and Canada. He presented the Certificate to Assistant Finance Director Clara Hilger and recognized her for her hard work and dedication. 8. PUBLIC HEARING None. 9. PLANNING COMMISSION ITEMS -None. 10. COUNCIL CONSIDERATION ITEMS 10a. AMEND 2009 CITY COUNCIL MEETING SCHEDULE Mr. Boganey stated the purpose of the amendment to the 2009 City Council meeting schedule to. set the start time of the February 28, 2009, facilitated Council retreat for 8:00 a.m. Councilmember Lasman moved and Councilmember Ryan seconded to amend the 2009 City Council meeting schedule to set the time for the February 28, 2009, City Council facilitated retreat to be 8:00 a.m. Motion passed unanimously. • 10b. RESOLUTION NO. 2009-31 SUPPORTING THE NOMINATION OF COUNCILMEMBER DAN RYAN TO THE METRO CITIES BOARD OF DIRECTORS Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed resolution. Councilmember Lasman moved and Councilmember Roche seconded to approve RESOLUTION NO. 2009-31 Supporting the Nomination of Councilmember Dan Ryan to the Metro Cities Board of Directors. Motion passed unanimously. 10c. RESOLUTION NO. 2009-32 CALLING FOR A PUBLIC HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR DISEASED TREE REMOVAL COSTS, DELINQUENT WEED REMOVAL COSTS, AND DELINQUENT ABATEMENT REMOVAL COSTS Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed resolution. Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2009-32 Calling for a Public Hearing on Proposed Special Assessments for Diseased Tree 02/09/09 -4- DRAFT • Removal Costs, Delinquent Weed Removal Costs, and Delinquent Abatement Removal Costs. Motion passed unanimously. 10d. RESOLUTION NO. 2009-33 CALLING FOR A PUBLIC HEARING ON PROPOSED ASSESSMENTS FOR DELINQUENT PUBLIC UTILITY SERVICE ACCOUNTS Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed resolution. It was noted that vacancies and foreclosures are likely a significant factor in the increased number of delinquent public utility service accounts. Councilmember Lasman moved and Councilmember Ryan seconded to approve RESOLUTION NO. 2009-33 Calling for a Public Hearing on Proposed Assessments for Delinquent Public Utility Service Accounts. Motion passed unanimously. 10e. RESOLUTION NO. 2009-34 APPROVING THE CONTRACT FOR LAW ENFORCEMENT LABOR SERVICES (LELS) LOCAL 82 AND THE CITY OF • BROOKLYN CENTER FOR THE CALENDAR YEAR 2009 Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed resolution. There was discussion on Article 25 of the contract, specifically in relation to the increase in pay for longevity and education being offset by the elimination of Field Training Officer pay. Councilmember Ryan moved and Councilmember Roche seconded to approve RESOLUTION NO. 2009-34 Approving the Contract for Law Enforcement Labor Services (LELS) Local 82 and the City of Brooklyn Center for the Calendar Year 2009. Councilmember Yelich expressed his concerns regarding the 3% increase in salaries when many other organizations are not getting this type of cost of living increase, and also while the City's residents are facing wide spread financial challenges. He stated he will be supporting the increase but will be voting in support with reservation. It was noted that it would not be unprecedented to go to a bargaining unit and present the City's situation, and to possibly renegotiate some of the wage increase if the City were to find itself in difficulties regarding the budget. Mr. Boganey pointed out that while this is a possibility he would not want to suggest that it is a likely scenario. He noted that the contract is a one year agreement. Financial issues and adjustments that will be necessary to deal with the budget beyond 2009 will not be a one-year issue, but will likely be multi-year. • 02/09/09 -5- DRAFT There was discussion on the list of 2009 settlements of comparable cities. It was noted that the unions in good faith have negotiated a 3% salary increase and that non-union city employees have also received a 3% salary increase. Motion passed unanimously. 10L RESOLUTION NO. 2009-35 APPROVING THE CONTRACT FOR LAW ENFORCEMENT LABOR SERVICES (LELS) LOCAL 86 AND THE CITY OF BROOKLYN CENTER FOR THE CALENDAR YEAR 2009 Mr. Boganey introduced the item, discussed the history, and stated the purpose of the proposed resolution. Councilmember Ryan moved and Councilmember Lasman seconded to approve RESOLUTION NO. 2009-35 Approving the Contract for Law Enforcement Labor Services (LELS) Local 86 and the City of Brooklyn Center for the Calendar Year 2009. Councilmember Yelich expressed his concerns regarding the 3% increase in salaries as stated with the previous resolution. He stated he will be supporting the increase but will be voting in support with reservation. It was noted that this increase will cost the City just under $30,000. 0 Motion passed unanimously. 10g. RESOLUTION NO. 2009-36 ADJUSTING THE SALARY OF THE CITY MANAGER Mayor Willson stated the purpose of the 'proposed resolution. He stated his support of the proposed 3% salary increase for the City Manager, which has been approved across the board for the City employees. Councilmember Ryan moved and Councilmember Roche seconded to approve RESOLUTION NO. 2008-36 Adjusting the Salary of the City Manager. Councilmember Yelich recognized the capabilities of Mr. Boganey. He expressed his concerns regarding the proposed salary increase given the budget constraints facing the City and stated he will be supporting this resolution with reservation. Motion passed unanimously. 11. COUNCIL REPORT Councilmember Yelich reported on his attendance at the following events: • 02/09/09 -6- DRAFT • Joint Planning Commission/Housing Commission Meeting, which included a review of the City's Comprehensive Plan. He recognized the commission members for the input they provided. ■ Brooklyn Center 98th Birthday Party on Saturday, February 7, 2009. Councilmember Lasman reported on her attendance at the following events: ■ February 4, 2009, interview for the Northwest City Cable Program. Issues discussed were foreclosure problems and strategies, rental issues, Community Development Block Grant funding proposals, Renew and Rebuild grant programs, and the Street Curb and Gutter Program. ■ February 5, 2009, Brooklyn Center 98th Birthday Special Events Committee meeting. ■ Brooklyn Center 98th Birthday Party on Saturday, February 7, 2009. Councilmember Roche reported on his attendance at the Brooklyn Center 98th Birthday Party on Saturday, February 7, 2009. He thanked former mayor Phil Cohen for helping to facilitate the event and the volunteers, including City employee Sue LaCrosse. Councilmember Ryan reported on his attendance at the following: January 29, 2009, Joint Planning Commission/Housing Commission Meeting to review the City's Comprehensive Plan. ■ Brooklyn Center Independent School District 286 Community Action Coalition lobbying . of the State Legislature in the interest of relieving some of the pressure on the taxpayers in the school district by getting the State to address the school funding issue. He and members of the Coalition also attended the Education Committee to receive information and raise awareness of challenges facing the school district. ■ February 7, 2009, Legislative Breakfast hosted by the City of Crystal. ■ February 21, 2009, he will attend the League of Minnesota Cities training sessions for elected officials. Mayor Willson reported on his attendance at the January 29, 2009, Joint Planning Commission/Housing Commission Meeting to review the City's Comprehensive Plan. He announced the upcoming Brooklyn Center Reads Event on Tuesday, March 3, 2009, 6:30 to 7:30 p.m. at the food court entrance at Brookdale Mall. 12. ADJOURNMENT Councilmember Lasman moved and Councilmember Ryan seconded adjournment of the City Council meeting at 7:33 p.m. Motion passed unanimously. 02/09/09 -7- DRAFT • MINUTES OF THE PROCEEDINGS OF THE CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF BROOKLYN CENTER IN THE COUNTY OF HENNEPIN AND THE STATE OF MINNESOTA WORK SESSION FEBRUARY 9, 2009 CITY HALL - COUNCIL CHAMBERS CALL TO ORDER The Brooklyn Center City Council/Economic Development Authority (EDA) met in Work Session called to order by Mayor/President Tim Willson at 7:50 p.m. ROLL CALL Mayor/President Tim Willson and Councilmembers/Commissioners Kay Lasman, Tim Roche, Dan Ryan, and Mark Yelich. Also present were City Manager Curt Boganey, Public Works Director/City Engineer Steve Lillehaug, Community Development Director Gary Eitel, Director of Community Activities, Recreation and Services Jim Glasoe, Fire Chief Lee Gatlin, Police Chief Scott Bechthold, Assistant to the City Manager Vickie Schleuning, City Attorney Charlie LeFevere, and Carol Hamer, TimeSaver Off Site Secretarial, Inc. • PUBLIC SAFETY ANNUAL REPORTS - POLICE AND FIRE DEPARTMENTS Mr. Gatlin continued the PowerPoint presentation on the 2008 Brooklyn Center Fire Department Annual Statistical Report and answered questions of the City Council/EDA. The presentation and discussion included the following information: • Total Run Comparison 2004-2008 • 2008 Calls by Day of Week o Duty Crew vs. All-Call o 2008 Alarm Count by Hour of Day Mr. Gatlin commended the firefighters on their work and commitment to the Fire Department. Mr. Bechthold provided a PowerPoint presentation of the 2008 Brooklyn Center Police Department Annual Council Report and answered questions of the City Council/EDA. The presentation and discussion included the following information: • Top 5 Factors Contributing to Crime • Statistical Review o Calls for Service Total 2006-2008 0 2007-2008 Crime Comparison 0 2008 Crime Breakdown: Aggravated Assaults; Robbery; Burglary; Larceny; o Five Year Violent Crime Trend o Five Year Property Crime Trend • o Arrest Statistics o Violent Crime Clearance Rates 02/09/09 -1- DRAFT o Property Crime Clearance Rates o Traffic Enforcement Crime Reduction Through Enforcement o "0 Tolerance" - Juvenile, Truancy & Curfew Crimes o Hot Spots Policing o Crime Analysis o Problem Oriented Police Unit o Northwest Hennepin Violent Crime Collaborative o Partnerships with Probation Crime Reduction Through Prevention and Intervention o Business watch o Neighborhood Meetings o Brooklyn Center Youth Collaborative o MAD DADs o Crime Free Multi-Housing 4D Properties UPDATE FROM SETH OLIVER Mr. Seth Oliver, Oliver Companies (developer of the Brooklyn Center Embassy Suites Hotel project), addressed the City Council/EDA and stated that the Embassy Suites project has some financial issues and is over budget in multiple areas. He indicated this would not be an issue if there were not financial problems in the industry as a whole. Mr. Oliver informed the Council that the lender on this project has put in place strict timelines and a fairly large number that needs to be addressed. Oliver Companies is proposing to defer the spa and the link from the project. He requested Council consider allowing discussions with Oliver Companies, City staff and Earle Brown Heritage staff regarding the deferral. There was discussion on the proposed deferral of the spa and link from the Embassy Suites project. The majority consensus of the Council was to direct staff to continue discussions with Oliver Companies regarding the proposal to defer the spa and link from the Embassy Suites project. Council members stated their strong support of the spa and the link remaining in the project. DISCUSSION REGARDING BROOKLYN HISTORICAL SOCIETY REQUEST TO LEASE SPACE AT THE EBHC - COUNCILMEMBER ROCHE Councilmember/Commissioner Roche requested discussion from the Council on whether there is an opportunity to have more presence of Earle Brown Farm historical documents or pieces in areas of the Convention Center, as well as what should be done as they go forward with the Embassy Suites and the Convention Center to brand the community. He suggested the possibility of a tour for school children that could be conducted through a third party. It was noted that Councilmember/Commissioner Roche has brought forward interesting data that could be considered; however, due to the way the topic has been included on the agenda; there is i no place for discussion at this time without a proposal having been submitted. It was also noted 02/09/09 -2- DRAFT • that when discussing the Historical Society leasing space at the Earle Brown Heritage Center (EBHC), there should be consideration of the $45,000 to $60,000 income that would be anticipated if the available spaces were to be marketed by the EBHC. The majority consensus of the City Council was to discuss the topic at the February 28th City Council retreat as part of the general discussion items. It was suggested that it may be beneficial for the Historical Society or concerned citizens to begin formulating a basis for a proposal prior to the Council retreat. MARKETING PLANS FOR HOUSING INITIATIVES Councilmember/Commissioner Roche requested an update from staff on how the City will be marketing the Housing Initiatives Program. He questioned why desktop underwriting approval is not included in the information on the City webpage. He stated desktop underwriting approval is accepted by the FHA and is a standard in the industry. He expressed concern that individuals will be limited from participation in the program due to debt-to-income ratios. Mr. Boganey stated the debt-to-income ratios were part of the approved program of the EDA. The program as it was approved includes a review of the guidelines, which may be modified at some point. The rationale behind the guidelines that have been established is to try to the greatest extent possible to assure that the individuals attracted to participate in the program would be • good credit risks and that they would have sufficient disposable income to maintain the property once they became homeowners. Specific details of the program are still being worked out and staff is not closed to new ideas and other forms of financing. Staff is open, willing and able to use any program that will meet the principal objective of having quality, responsible homeowners. There was discussion on concerns about misinformation by the media on the Housing Initiatives Program and the presentation of the program information on the City website. It was noted that while information can be provided to the media regarding the program, the City does not have control over what the press wishes to print. Mr. Boganey stated that the information included on the City website will continue to be improved. Due to the more than 300 vacant foreclosed homes in the City, there is a sense of urgency to get this program moving sooner rather than later. Mr. Jeff Anderson, Summit Mortgage Corporation, addressed the City Council and expressed concern that incorrect information has gotten out regarding the Housing Initiatives Program. It was suggested that Mr. Anderson forward his suggestions on the Program information included on the City website to Mr. Boganey in writing. DISCUSSION REGARDING VISIT MINNEAPOLIS NORTH PROPOSED ORGANIZATIONAL CHANGES - MAYOR WILLSON Mayor Willson reported that Visit Minneapolis North organizational changes will be coming forward due to the National Sports Center and four member cities deciding to opt out of the 02/09/09 -3- DRAFT 0 organization. Further information will be provided throughout the process of determining the organizational changes. ADJOURNMENT Councilmember/Commissioner Lasman moved and Councilmember/Commissioner Ryan seconded adjournment of the City Council/Economic Development Authority Work Session at 9:50 p.m. Motion passed unanimously. 0 • 02/09/09 -4- DRAFT City Council Agenda Item No. 6b 0 • COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Sharon Knutson, City Clerk DATE: February 23, 2009 SUBJECT: Licenses for Council Approval Recommendation: It is recommended that the City Council consider approval of the following list of licenses at its February 23, 2009, meeting. Background: The following businesses/persons have applied for City licenses as noted. Each business/person has fulfilled the requirements of the City Ordinance governing respective licenses, submitted appropriate applications, and paid proper fees. Applicants for rental dwelling licenses are in compliance with Chapter 12 of the City Code of Ordinances, unless comments are noted below the property address on the attached rental report. . MECHANICAL Air-It Indoor Comfort Air Mechanical B & D Plbg, Htg Centraire Htg A/C Corporate Mechanical Custom Refrigerator Faircon Service Co Fore Mechanical Services Gilbert Mechanical Harris Companies Jay Hawk Mechanical McDowall Company Metroplitan Mech Cont NewMech Pierce Refrigeration Riccar Htg Ron's Mechanical Sharp Htg & Air Standard Htg Team Mechanical Total Comfort 10524 Quebec Ave N, Brooklyn Park 16411 Aberdeen St, Ham Lake 4145 MacKenzie Ct, St. Michael 7402 Washington Ave, Eden Prairie 5114 Hillsboro Ave N, New Hope 664 Mendelssohn Ave N, Golden Valley 2560 Kasota Ave, St. Paul 3520 88th Ave NE, Circle Pines 4451 West 76th St, Edina 909 Montreal Circle, St. Paul 3301 N 2nd St, Minneapolis P O Box 1244, St. Cloud 7340 Washington Ave So, Eden Prairie 1633 Eustis St, St. Paul 1920 2nd Ave, Anoka 2387 Station Pwky, Andover 12010 Old Brick Yd, Shakopee 7221 University Ave NE, Fridley 410 West Lake St, Minneapolis 3508 Snelling Ave So, Minneapolis 4000 Winnetka Ave, New Hope Page 2 Licenses for Council Approval February 23, 2009 RENTAL See attached report. SIGN Martin Sign Scenic Sign Corporation Topline Advertising 0 14212 23rd Ave N, Plymouth PO Box 881, St. Cloud 11775 Justen Circle, Maple Grove 0 Rental Licenses for Council Approval on February 23, 2009 InspectorClerkClerkClerkPoliceUtilitiesAssessing DwellingRenewalUnpaidUnpaid Property AddressOwnerCalls for Service Typeor InitialUtilitiesTaxes 4207 63rd Ave NSingle FamilyInitialAlexander and Sarah TopohNone per 12-911 ordinanceOKOK 3113 65th Ave NSingle FamilyInitialTing Sui ZhengNone per 12-911 ordinanceOKOK 5412 70th CirSingle FamilyInitialJuan CarrionNone per 12-911 ordinanceOKOK 6435 Bryant Ave N The owner has signed a weather deferral agreement for the retaining walls out front on both sides of the driveway. Single FamilyInitialThomas KaiserNone per 12-911 ordinanceOKOK 6518 Chowen Ave N 02/12/09 Letter sent with weather deferral agreement form. Single FamilyInitialJared LundgrenNone per 12-911 ordinanceOKOK 6813 Humboldt Ave N B303Single FamilyInitialMichal Gudejko1-drug per 12-911 ordinanceOKOK 6012 Kyle Ave NOK Single FamilyInitialJames HagerNone per 12-911 ordinanceOK 6930 Newton Ave NSingle FamilyInitialDesra OlheiserNone per 12-911 ordinanceOKOK 7007 Newton Ave N Everything completed besides garage orders. 02/10/09 Sent out weather deferral agreement letter. Single FamilyInitialTing Sui ZhengNone per 12-911 ordinanceOKOK 6530 Orchard Ave N Single FamilyInitialKevin Opsahl1-disturbing peace per 12-911 ordinanceOKOK 6542 Riverwood LaSingle Family InitialSteven and Chau LauxNone per 12-911 ordinanceOKOK 1-assault, 2-burglary, 7 disturbing peace, 2- Sommerset Place Apartments2 Bldgs drug, 1 theft (.36 calls for servcie per unit 5301-05 Russell Ave N36 Unitsper 12-913 ordinance) RenewalNedzad CericOKOK 1 Bldg 4216 Lakebreeze Ave 4 Units RenewalIta Ekah1-disturbing peace per 12-911 ordinanceOKOK 1 Bldg 5547 Lyndale Ave N 4 Units RenewalDragon Property ManagementNone per 12-911 ordinanceOKOK 5440-42 Humboldt Ave NTwo-Family RenewalChad KulzerNone per 12-911 ordinanceOKOK 1304 68th LnSingle FamilyOK RenewalSamuel HollowayNone per 12-911 ordinanceOK 6718 Colfax Ave NSingle Family RenewalKen FountainNone per 12-911 ordinanceOKOK 5548 Girard Ave NSingle Family RenewalBerisso BekutoNone per 12-911 ordinanceOKOK 5818 Humboldt Ave NSingle Family RenewalRichard OlsonNone per 12-911 ordinanceOKOK City Council Agenda Item No* Sa • • COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Tom Bublitz, EDA/HRA Specialie~__ THROUGH: Gary Eitel, Director of Business and Development DATE: February 16, 2009 SUBJECT: Public Hearing on Proposed Use of 2009 Community Development Block Grant Funds and Resolution Approving Projected Use of Funds for 2009 Urban Hennepin County Community Development Block Grant Program and Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements And Approving Amendment To 2008 Community Development Block Grant Program Public Comment on Proposed Amendment to 2008 Community Development Block Grant Program. . RECONVAENDATION: Staff recommends approval of Resolution Approving Projected Use of Funds for 2009 Urban Hennepin County Community Development Block Grant Program, Authorizing Signature of Subrecipient Agreement with Hennepin County and Any Third Party Agreements and Approving Amendment to 2008 Community Development Block Program. Background: 2009 CDBG Allocation Hennepin County has notified the City of Brooklyn Center that its estimated allocation of the 2009 Urban Hennepin County Community Development Block Grant (CDBG) entitlement is $186,215. This amount is identical to the City's 2008 allocation. At the time of drafting this memorandum, Congress has not yet approved the final Community Development Block Grant funding level for 2009. Typically, any adjustment in the final allocation is a relatively minor dollar amount and the resolution for this item addresses this adjustment. Brooklyn Center is one of 40 Hennepin County cities participating in the Urban Hennepin County CDBG program. In this program, federal dollars from the Department of Housing and Urban Development (HUD) flow to the County and are allocated to the 40 participating cities on a formula basis. The total County CDBG allocation for 2009 is $2,391,127, which is the same as the 2008 allocation. Federal CDBG Requirements The federal authorizing statute for the CDBG program requires that each funded CDBG activity meet one of three national objectives: benefiting low income persons, preventing or 2-23-09 Page 1 . eliminating slums and/or blight and meeting urgent community needs. The federal statute also specifies that each recipient receiving funds must insure at least 70 percent of the CDBG expenditures during the program year must be used for activities benefiting low and/or very low income persons. Each city must meet this requirement at the local level. Based on the 2009 CDBG allocation, meeting the 70 percent requirement means that $130,350 of the $186,215 allocation must be expended on programs and services directly benefiting low income persons. Low income persons are defined as persons with incomes ranging from 30 to 50 percent (very low income) to 80 percent (low income) of the median household income in the Minneapolis/St. Paul metropolitan area as defined by HUD. 2009 HUD income data is not yet available. A table showing 2008 HUD income data is included in the attachments to this memorandum. 2009 CDBG Requests for Funding • Senior Community Services Household Outside Maintenance for the Elderly (H.O.M.E.) 2009 request is $17,318 to continue the H.O.M.E. program in Brooklyn Center. Details of the Senior Community Services H.O.M.E. program is provided in their attached 2009 CDBG Request for Funding Form. • Community Emergency Assistance Program (CEAP) 2009 request is $13,000 to continue the Senior Services Program in Brooklyn Center, including Meals on Wheels. Details on • the CEAP Senior Services program is provided in their attached 2009 CDBG Request for Funding Form. • City of Brooklyn Center Comprehensive Code Enforcement and Foreclosed/Vacant Properties Initiative request is $150,000 for a new CDBG activity to address foreclosed and vacant properties. Details on the CDBG Code Enforcement activity is provided in the attached 2009 Request for Funding Form. • HOME Line Tenant Advocacy Services request is for $7,000 to provide funding for HOME Line's tenant hotline services, High School renter education and expanded services through its Immigrant Outreach Program. Details on HOME Line's request is provided in their attached 2009 CDBG Request for Funding form. If approved, this would be a new CDBG activity for 2009. • Home Rehabilitation Program (Rehabilitation of Private Property). If the City Code Enforcement program is approved and the maximum public service amount of 15% is awarded to any or all of the public service requests (Senior Community Services, CEAP and HOME Line) there would be $8,283 available to allocate to this program from 2009 CDBG. This amount would be used to address emergency items such as furnace replacement, water and sewer service repair, etc.. CDBG ADMINISTRATIVE REOUIREMENTS • Pursuant to program requirements, each city receiving a CDBG allocation from the Urban Hennepin County CDBG program is limited to a 15 percent cap on public service projects. The H.O.M.E. Program (Senior Community Services), Senior Services Program . (LEAP) and the HOME Line Tenant Advocacy Program are categorized as pubic service projects. Based on the allocation for 2009, the maximum amount of CDBG funds that 2-23-09 Page 2 0 can be allocated to public service activities is $27,932 or 15% of the City's 2009 CDBG allocation. The 15% cap on public service is a CDBG statutory requirement. • Hennepin County has indicated that no more than three activities should be undertaken in each city receiving CDBG funds and that each activity should have a budget of at least $7,500. This is not a statutory requirement and the county has indicated in their CDBG guidelines that, with regard to the $7,500 amount, "when funds are committed by other cities to carry out a single activity of mutual interest, these limits do not apply". The H.O.M.E. Program (Senior Community Services) and HOME Line are both considered multi-city activities or county wide activities.. CDBG activities must address a high priority need according to the County's Consolidated Plan for affordable housing, community development and human services. Cities funding activities that are not high priorities under the consolidated plan must explain why the project is needed in their city. All requests for CDBG funding received for 2009 CDBG funds are categorized by Hennepin County as high priorities for 2009. REALLOCATION OF 2005 CDBG FUNDS In addition to the 2009 request for $150,000 for the City's Code Enforcement CDBG activity addressing foreclosed and vacant properties, there is $50,000 available from the City's 2008 CDBG allocation to the Home Rehabilitation Program to fund the CDBG Code Enforcement Activity. Reallocation of this $50,000 from 2008 does not require a public hearing but does require a 15 day public comment period as referenced in the attached Notice of Public Hearing. If approved, the 2008 funds would have to be spent by December 31, 2009. A copy of the City's 2008 Reallocation Request for Funding Form is included with the list of attachments to this memorandum. PUBLIC HEARING AND RESOLUTION The attached public hearing notice was published in the February 5, 2009 edition of the Brooklyn Center Post. Hennepin County requires a public hearing be held on the use of CDBG funds, and that the 2009 CDBG programs be submitted to Hennepin County by February 26, 2009. A resolution approving the 2009 CDBG program has been prepared for City Council consideration. Funding for the 2009 CDBG program would be made available by July 1, 2009 and CDBG funds must be spent no later than December 31, 2010 (within 18 months). The City's 2009 CDBG funds can be reallocated anytime during the 18 month period between July 1, 2009 and December 31, 2010 by action of the City Council after conducting another public hearing regarding the reallocation of CDBG funds. The resolution included for Council consideration also includes reallocation of 2008 CDBG funds. The resolution included with this memorandum also authorizes signature of the Subrecipient Agreement, which is the agreement between Hennepin County and the City of Brooklyn Center relative to CDBG funds and also any third party agreements that would be executed by the city and third party vendors such as Senior Community Services and the Community Emergency . Assistance Program (CEAP). These agreements are standardized agreements developed by Hennepin County and will be submitted after approval of the City's 2009 CDBG program. 2-23-09 Page 3 • • • Representatives from Senior Community Services, CEAP and HOME Line will be in attendance at the public hearing. RECOMN ENDATIONS FOR 2009 CDBG ALLOCATIONS, Total 2009 City Allocation for CDBG Program Year 2009 (July 1, 2009 through December 31, 2010) is $186,215. Staff is recommending the following program/activity allocations for Program Year 2009: CDBG Activity Senior Community Service H.O.M.E. Program CEAP Senior Service Program City of Brooklyn Center Code Enforcement and ForeclosedNacant Properties Initiative HOME Line Tenant Advocacy Program Home Rehabilitation Program Requested Amount $17,318 (Same as 2008 Allocation) $13,000 (2008 allocation was $10,614) $150,000 Recommended Amount $15,148* $9,284* $150,000 $3,500 $8,283 $186,215 $7,000 1$8,283 TOTAL *Reductions in CDBG allocations in H.O.M.E. and CEAP to accommodate Homeline were calculated based on 2008 allocations. Staff is recommending the HOME Line program be funded at $3,500 for the 2009 CDBG program Year. Staff is also recommending that other options for funding the HOME Line program be examined, if the activity is funded for 2009, such as funding the service as part of the City's rental fee structure. Budget Issues: At the present time, the CDBG public service activities are funded in addition to the following public services: The 2009 General Fund - Social Services Budget provides funding to the following private, non- profit organizations for needed public services: Five Cities Senior Transportation $13,000 Northwest Hennepin Human Services Council $12,182 North Hennepin Mediation Services $ 4,000 Project Peace $56,019 Joint Powers Agreements: The current budget reviews and analysis to address the projected loss of State revenues will involve a prioritizing of programs to be funded and could include the option of using future 2-23-09 Page 4 CDBG allocations for eligible public service activities that are included in the General Fund Budget. • • 2-23-09 Page 5 its adoption: Member introduced the following resolution and moved RESOLUTION NO. RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 2009 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS AND APPROVING AMENDMENT TO 2008 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant (CDBG) Program; and WHEREAS, the City of Brooklyn Center has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it; and WHEREAS, the city held a public hearing on February 23, 2009 to obtain the views of citizens on housing and community development needs and priorities and the City's proposed use of $186,215 from the 2009 Urban Hennepin County Community Development • Block Grant; and WHEREAS, the City of Brooklyn Center, through execution of a Joint Cooperation Agreement with Hennepin County, is a subrecipient community in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, pursuant to the Subrecipient Agreement between the City of Brooklyn Center and Hennepin County, the city agrees to assume certain responsibilities for the utilization of Community Development Block Grant funds; and WHEREAS, the City of Brooklyn Center would now like to reallocate Community Development Block Grant funds previously allocated to the city pursuant to the Subrecipient Agreement; and WHEREAS, a notice to solicit public comment was published and comments were solicited for a period of 15 days, ending February 20, 2009. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that it approves the following projects for funding from the Urban Hennepin County CDBG Program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 2009 Urban Hennepin County Community Development Block Grant Program. 0 0 Project Household and Outside Maintenance for the Elderly CEAP Senior Services Homeline Tenant Advocacy Program City of Brooklyn Center Code Enforcement and Foreclosed/ Vacant Properties Initiative Home Rehabiliation Program (Rehabilitation of Of Private Property) Budget $ 15,148 $ 9,284 $ 3,500 $150,000 $ 8,283 BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2009 CDBG Program. BE IT FURTHER RESOLVED, that the City Council approves the reallocation of 2008 Community Development Block Grant funds by reallocating $50,000 from the Home Rehabilitation (Rehabilitation of Private Property) project and allocating $50,000 to a new project titled Comprehensive Code Enforcement and Foreclosed/Vacant Properties Project. . BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its City Manager to execute any required Third Party Agreement on behalf of the City, if such an agreement is required. BE IT FURTHER RESOLVED, that should the final amount of FY2009 CDBG available to the city be different from the preliminary amount provided to the city, the City Council hereby authorizes the City Manager to adjust project budget(s) to reflect an increase or decrease in funding. Date ATTEST: City Clerk Mayor The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 0 City of Brooklvn Center 2009 CDBG Program List of Attachments • Summary of 2008 CDBG Program Activities • CDBG 2008 Income Limits 2009 CDBG Request for Funding Forms Senior Community Services Household Outside Maintenance for the Elderly (H.O.M.E.) ■ Community Emergency Assistance Program (CEAP) Senior Services Program ■ Comprehensive Code Enforcement and Foreclosed/Vacant Properties Initiative ■ HOME Line's Tenant Advocacy Services ■ Home Rehabilitation Program (Rehabilitation of Private Property) • Request for Funding Form - Reallocation of 2008 CDBG funds • • Public Hearing Notice 0 0 SUMMARY OF 2008 CITY OF BROOKLYN CENTER CDBG PROGRAM 1. Allocation of $17.318 (2008) for Household Outside Maintenance for the Elderlv (H.O.M.E.) Program. This project has been part of the CDBG program for 15 years and originally came out of a recommendation from the City's Housing Commission. The H.O.M.E. program provides minor maintenance and repair for persons 60 years of age and older. Services provided include painting, interior and exterior and minor home maintenance repair including installation of grab bars, minor repairs including windows, sidewalk, house trim, etc. Services include chore and cleaning service, but the primary focus of H.O.M.E. in Brooklyn Center is painting and home repair. Fees are charged to persons using services based on a sliding fee scale relative to income. Senior Community Services, the administrator of the H.O.M.E. program, also makes available its Senior Outreach Program to assist elderly and disabled residents who have violations in the areas of the city housing code. In 2008, the H.O.M.E. program completed projects at 14 households. 2. Allocation of $10.614 (2008) to the Community Emereencv Assistance Program Inc. (CEAP) to provide funds to CEAP's Senior Services Program. The Senior Services Program has been part of the CDBG program for nine years. The Senior Services Program provides chore services to seniors and disabled persons at little or no cost and includes services such as lawn mowing, snow shoveling, housekeeping, and raking. The Senior Services Program also includes Meals on Wheels. CEAP also is to provide assistance to seniors and disabled persons with code violations under the city's housing code. CEAP focuses on less complex code enforcement items and Senior Community Services has the capacity to address the more complex code enforcement issues up to and including major problems such as "garbage house" situations. CEAP typically assists between 200 to 230 seniors annually with its Senior Services Program. CEAP provided 15,970 meals in 2008 to Brooklyn Center Seniors through the Meals on Wheels program which is part of the Senior Services Program. 3. Allocation of $158.283 (2008) for housing rehabilitation. This program provides for rehabilitation and repair of single family and duplex owner occupied homes of low income households. The money is provided in the form of a deferred loan with a repayment and lien period of 15 years. The loan must be repaid if the home is sold anytime within the 15 year period. Depending on the income of the loan recipient, between 3 to 6 percent interest is charged on the loan for the first ten years of the 15 year lien. If the homeowner remains in the home for 15 years, the loan is forgiven. The maximum amount of the loan is $30,000, which includes federally mandated lead abatement if required. Lead abatement can comprise a substantial portion of the loan. This program is administered by Hennepin County staff. The County charges a 12% fee to manage the program. Since the program's inception in the 1970's approximately 335 Brooklyn Center homes have been repaired under this CDBG activity. is Hennepin County Memo DATE: March 7, 2008 TO: Hennepin County CDBG Subrecipients & Other Agencies FROM: Mark Hendrickson SUBJECT: 2008 SECTION 8 INCOME LIMITS & POVERTY GUIDELINES Below are new Section 8 income limits effective as of February 14, 2008. Unlike last year, when they declined from the year before, the area median income (AMI) increased substantially from $77,600 to $80,900, a 4% increase. As a result, income limits at 30, 50 and 60 percent of AMI also increased by a similar percent. -Additional information on how income limits are calculated is available on HUD's website- www.huduser.org/datasets/il/i108.Click on `Transmittal Notice' under Income Limits. Income limits for households at 80% AMI also increased, but by a lower percentage. The national median income for household of four is used as a cap in calculating lower-income income limits. The national median income increased from $59,600 last year to $61,500 this year. The following income limits must be used in calculating household income eligibility for all HUD-funded activities that need -to document low/moderate-income benefit. The income limits are effective until further notice. FY 2008 MEDIAN HOUSEHOLD INCOME: $80,900 (Ml'LS/ST. PAUL METRO AREA) Hausehold- 00/)Size Lary Income 1 Person $43,050 2 Person 3 Person 4 Person 5 Person 6 Person 7 Person 8 Person $49,200 $55,350 $61,500 $66,400 $71,350 $76,250 $81,200 . Y err w4](neome 34,000 r $28,300 38,850 $32,350 43,700 I $36,400 48,550 I $40,450 52,450 ) $43,700 56,300 $46,900 60,200 I $50,150 64,100 I $53,400 $17,000 $19,400 $21,850 $24,250 $26,200 $28,150 $30,050 $32,000 2008 Federal - HHS Poverty Guidelines: One person - $10,400, Two person - $14,000, Three person - $17,600, Four person - $21,200, Five person - $24,800, Six person - $28,400, Seven person - $32,000, Eight person - $35,600. T:ITREWHOUSING DEVELOPEMENTConplan\Section 8 Income Litnits\2008 Sec 8 Inc & Poverty lin itzWemo'08 Section 8 inc limits.doc HENNEMN COUNTY HOUSING. COMMUNITY WORKS AND TRANSIT 417 NORTH FIFTH STREET. SURE 320. MINNEAPOLIS. MN 55401 MAIL CODE: 608 PHONE: (612) 348-9260-FAX (612) 348-2920-TDO/TTY: (612) 5966985 • 2009 URBAN HENNEPIN COUNTY CDBG PROGRAM REQUEST FOR FUNDING (fillable form. Use one form per project) A. GENERAL INFORMATION 1. City: Brooklyn Center 2. Project Name: H.O.M.E. (Household & Outside Maintenance for Elderly) 3. Contact Person/ Phone No. Kitty Engle / 952-888-5530 B. PROJECT DATA L CDBG Funding Requested $ 17,318 (needs to be same as council resolution) 2. Is this an existing CDBG-funded project? ®Yes RNo 3. Project Location: Address or Citywide X • 4. Project Description: (Describe the project in as much detail as possible, including the local need(s) the project will address.) H.O.M.E. is a program operated by Senior Community Services (SCS), a well-respected Minnesota non-profit 501(c)(3) organization with over 58 years of experience in supporting positive aging. The mission of H.O.M.E. is to assist older adults to maintain their dignity and live independently by providing accessible, reliable, and affordable homemaker and maintenance services. H.O.M.E. has been serving the community since 1980. Currently, H.O.M.E.. provides services to clients age 60 and older in the cities of Bloomington, Brooklyn Center, Crystal, Edina, Eden Prairie, Golden Valley, Hopkins, Minnetonka, New Hope, Plymouth, Richfield, Robbinsdale and St. Louis Park. As seniors age and begin to "slow down a little," they often struggle with routine homemaking tasks: dishes, vacuuming, and laundry, for example. Outside maintenance such as mowing, yard cleanup, and exterior painting are even more difficult to keep up with. Both for emotional ("I should be able to take care of things myself") and financial reasons, many seniors have trouble addressing this growing need. Market-rate in-home professional help is simply out of reach for the low- or moderate-income seniors who make up most of the west suburban senior population. Even where there are some financial resources from either the senior or a caregiver, seniors who have always been independent often feel fear or lack of trust at the idea of 1 letting a stranger into their home. The result of all this can be that seniors who are otherwise healthy and functional enough to stay independent in their own home or apartment feel prematurely forced into an assisted living situation or even a nursing home. Sometimes, all it takes for seniors to continue living on their own is a little help with the inside and outside chores. That's where SCS' H.O.M.E. program can help. In 2008, H.O.M.E. assisted 1,038 individuals performing 10,072 household and maintenance jobs. H.O.M.E. services provided include routine indoor chores such as dishwashing, laundry, and cleaning; lawn mowing and snow removal; interior and exterior painting; seasonal outdoor work (pruning, weeding, mulching); minor repairs and disability-related projects (for example, installing grab bars). These services help seniors stay in their homes and apartments in dignity and safety. H.O.M.E. services meet seniors' special needs because H.O.M.E. is a trusted provider and because our services are available on a fair and affordable sliding fee scale. Program offices are located at Creekside Community Center, 9801 Penn Avenue South, Bloomington; 730 Florida Avenue South, Golden Valley; and Minnetonka Senior Center, 14600 Minnetonka Blvd. Minnetonka. Clients gain access to the program either directly by contacting one of the H.O.M.E. offices or by referral from an area agency. Revenues are derived from client fees, Metropolitan Area Agency on Aging (MAAA) in support of chore services, cities in which the program operates, United Way, private foundations, client contributions and Friends of H.O.M.E., an organization that solicits donations from businesses, churches and community groups. 5. Consolidated Plan Priorities: Using the Priority Summary chart below, identify what priority(ies) the project will meet. (Note: If a proposed project is a low urban county priority, you must explain why it has a higher priority in your community.) Priorities'. J Use: Xjo indicate' l Rental Housing Existing Housing (Rehabilitation) First Time Homeownership Homelessness Special Needs Housing Public Service X Neighborhood Revitalization Transportation Services • 2 • 6. Describe anticipated results/accomplishments the project will have. (number of persons to receive services, number of affordable housing units to be rehabilitated or built, etc.) In 2008, H.O.M.E. served 23 Brooklyn Center residents (14 households). It is anticipated that H.O.M.E. will increase the number of residents served in 2009 by 40% + (32 + Brooklyn Center residents) 7. Implementation Schedule: (Identify major project tasks to occur during/ within the first 12 months of the 18 month expenditure period. Expenditure period begins July 1, 2009 and ends December 31, 2010.) Ongoing delivery of H.O.M.E. services including Maintenance (minor carpentry, plumbing, electrical repairs and interior/exterior painting; Chore Services (lawn mowing and snow shoveling) and Homemaking (cleaning, vacuuming, dusting, washing clothes, and window cleaning). 8. Budget: (Specify total project budget by major funding sources. Attach additional listings where appropriate.) FUNDING SOURCES AMOUNT Brooklyn Center CDBG $17,318 Eden Prairie CDBG $8,000 Edina CDBG $9,179 Edina EEHF $16,821 Minnetonka CDBG $14,000 Richfield CDBG $15,537 Bloomington CDBG $20,000 Bloomington HRA $24,005 Golden Valley $6,000 Plymouth $6,300 MAAA $77,123 United Way $96,311 Friends of H.O.M.E. $10,000 Client Fees $271,700 Program Revenue $7,000 PROJECT TOTAL $599,294 • 3 Senior Community Services H.O.M.E. 02009 Budget Description H.O.M.E. United Way - Minneapolis $ 96,311 Government Revenue $ 214,283 Corp/Foundation Contributions $ 10,000 H.O.M.E. Revenue $ 192,500 Skillsbank Revenue $ 79,200 Other Program Revenue $ 7,000 Total Revenue & Support , u r 9,294' Total Salaries & Wages $ 378,748 Total Benefits & Payroll Taxes $ 121,512 Occupancy $ 3,825 Telephone $ 3,480 Postage & Freight $ 4,200 Printing & Publications $ 6,000 Supplies/Office/Program $ 3,000 Professional/Contract Fees $ 200 Skillsbank Contractors $ 48,296 Mileage Reimbursement $ 14,176 Conference/Meetings/Workshops $ 1,275 Miscellaneous Expense $ 1,700 Admin. Allocation $ 51,931 Total Operating Expenses $ 138,083 Depreciation $ - Total Expenses 38,343 Change in- Net Assets' 39,049), a...;rv ! • C:\Documents and Settings\tbublitz\Local Settings\Temporary Internet Files\Content.Outlook\HY097KNF\2009 Budget-H 0 M E .xls 2/3/2009 5:12 PM IF 9 H.O.M.E., a program of Senior Community Services, a non-profit agency, provides homemaking and home maintenance services for residents age 60 and older in many suburban communities of Hennepin County. Established in 1980, this program helps senior citizens remain independent by providing services they . are unable to do for themselves. Service costs are based on a sliding contribution scale. Our core staff, with a network of skilled workers and volunteers, perform the following services: • interior and exterior painting • minor repairs installation of safety bars • minor plumbing raking, snow shoveling, and mowing • house cleaning, laundry and grocery shopping H.O.M.E. NORTH 763-4SO-4311 Serves Crystal, New Hope, Plymouth, Golden Valley, Brooklyn Center, and Robbinsdale. H.O.M.E. SOUTH 952-888-5530 Serves Bloomington, Eden Prairie, Edina, Richfield, and St. Louis Park. H.O.M.E. SOUTH 952-939-8363 Serves Hopkins and Minnetonka f Services are provided regardless of race, color, sex, sexual orientation, religion, disability, or national origin. Funded in part by the United Way and by the Metropolitan Area Agency on Aging (as part of the Older Americans Act). • 2009 URBAN HENNEPIN COUNTY CDBG PROGRAM REQUEST FOR FUNDING (fellable form. Use one form per project) A. GENERAL INFORMATION 1. City: Brooklvn Center 2. Project Name: CEAP Senior Services Program 3. Contact Person/ Phone No. Jamie Bradlev / 763-450-3663 B. PROJECT DATA 1. CDBG Funding Requested $ 13.000 (needs to be same as council resolution) 2. Is this an existing CDBG-funded project? ®Yes [:]No 3. Project Location: Address: 6840 780'Avenue N. Brooklvn Park, MN 55445 Citywide: Program takes place throughout the citv of Brooklvn Center • 4. Project Description: (Describe the project in as much detail as possible, including the local need(s) the project will address.) CEAP's Senior Chore Services Program matches low cost or volunteer workers to the, needs of seniors and oersons with disabilities. These services are provided so that the clients may continue living independently in their own homes, and so that the houses and propertv will be maintained at community standards. to avoid slums and blight. We also provide volunteers to complete special or intensive oroiects at the Citv of Brooklvn Center's reauest. Referrals for Chore Services are taken from family members, clients, medical professionals, churches. government workers, and other social service agencies. CEAP's Chore Services Program provides assistance to residents 60 years of age or older as well as those with phvsical restrictions in Brooklvn Center. Services available include: • Seasonal Outdoor Work • Routine Indoor Cleaning • Indoor Heavv Cleaning • Home Repairs • Yard Work CEAP's Meals on Wheels Program provides nutritious meals to senior citizens (age 60 and older) and persons with disabilities in Brooklvn Center. delivered to their doors by 1 • volunteer drivers. Meals on Wheels clients are asked to make a donation toward the, cost of their meals, however, meals are Provided regardless of whether or not such a donation is received. The number of Meals on Wheels served in Brooklvn Center has increased dramatically in the last vear. from 14.440 in fiscal vear 2007 to 15,970 in fiscal vear 2008. This directly affects community residents' ability to remain living independently. With the severe current economic downturn, alone with the ever- increasine senior Population. this number is anticipated to continue rising. Both of these programs, which make uo CEAP's Senior Services Program, also Provide a link to the community, valuable information, activities, and other services available. At CEAP, senior citizens and Persons with disabilities may receive financial assistance for special needs such as prescriptions, other medical costs, and utility shut-off Prevention. Manv of our Meals on Wheels drivers report unsafe or unsanitary conditions at households, and People from the community reP_ ort these things to us as well. A current critical local need/oroblem facing Brooklvn Center CEAP's Senior Services Program directly and indirectly helps alleviate foreclosure crisis challenges in Brooklvn Center. When CEAP volunteers are able to Provide services that clients would otherwise have to Pav for, money is freed uP for use on mortgage Pavments, utilitv pavments. Propertv taxes, home owners' insurance, etc. This can directly affect • whether or not a client is able to stav in their home and prevent foreclosure. If a senior is no loneer able to care for his/her home, does not have access to Meals on Wheels. and is in turn forced to move into an assisted living facility, a number of Problems can arise in this housing crisis. If unable to sell, the cost of assisted living in addition to the cost of mortgage/upkeep for the house would be unmanageable, which would lead to foreclosure. In addition to directly Preventing more foreclosures in the community. CEAP's Senior Chore Services helps Prevent and/or eliminate slum and blight by caring for our clients' properties. When a neighborhood is well cared for - lawn mowed, trees/bushes trimmed, freshly Painted, etc - that neighborhood is more appealing for a Potential homebuver. A orooerty. whether vacant or lived in, that appears to be falling aoart does nothing but lower the pronertv value of nearbv houses, doing nothing to help the foreclosure crisis. With the increased economic stresses and home foreclosure crisis that is a current reality, CEAP's Senior Services are more important than ever. 5. Consolidated Plan Priorities: Using the Priority Summary chart below, identify what priority(ies) the project will meet, (Note: If a proposed project is a low urban county priority, you must explain why it has a higher priority in your community.) Priorities Use"e X to indicate ; Rental Housing Existing Housing (Rehabilitation) • First Time Homeownership 2 . Homelessness Special Needs Housing Public Service I X Neighborhood Revitalization Transportation Services 6. Describe anticipated results/accomplishments the project will have. (number of persons to receive services, number of affordable housing units to be rehabilitated or built, etc.) Our goal is to help seniors and those with disabilities remain living independently in their own homes longer than they would otherwise be able to. This will be, accomplished by providing Meals on Wheels to seniors and persons with disabilities, along with providing Chore Services, which will prevent slum and blight by caring for properties of those who can no longer adeauatelv do it alone due to phvsical limitations. The number of meals served has continued to increase over the last few vears in, Brooklvn Center and we believe our numbers will continue to climb. We anticipate at least 245-250 persons will be served in Fiscal Year 2009, in addition to increasing the, number of total meals and chore services provided. 7. Implementation Schedule: (Identify major project tasks to occur during/ within the first 12 months of the 18 month expenditure period. Expenditure period begins July 1, 2009 and ends December 31, 2010.) Our timeline differs from a project that can be split up into three intervals. CEAP will provide new services to some clients and improved service to others all vear long or for as long as we have adequate resources to provide meals and chore services Maior tasks occurring during FY2008 will be serving Meals on Wheels (occurs all dear). and Senior Chores (occurs all wear). There will also be on-going evaluation occurring throughout the vear. 8. Budget: (Specify total project budget by major funding sources. Attach additional listings where appropriate.) FUNDING SOURCES AMOUNT CDBG $ 13,000 Volunteers of America Title 3 (VOA) $ 32,000 Metropolitan Area Agency on Aging $ 8,000 (MAAA) United Way $ 17,000 Individuals $ 25.000 Project Total • $ 95,000 3 Funding for CEAP is provided by: Individuals Local Congregations Businesses Civic Organizations Cities in our service area Greater Twin Cities United Way Hennepin and Anoka Counties Foundations and Corporations Federal and State Government A Mission of Community Service CEAP 6840 78th Avenue N Brooklyn Park, MN 55445 763-566-9600 Fax 763-566-9604 Hours: Monday - Friday 8:00 a.m. - 4:30 p.m. Serving Brooklyn Center, Brooklyn Park, Champlin east of Hwy 169, with some services extending into other areas CEAP 1201 89th Avenue NE, Suite 130 Blaine, MN 55434 763-783-4930 Fax 763-783-4927 Hours: Monday - Friday 8:00 a.m. - 4:30 p.m. Serving All of Anoka county, with some services extending into other areas CEAP Website: www.ceap.org E-mail: Info@ceap.com The mission of CEAP is to stabilize individuals and families in financial distress and to maxi- mize their ability to live independently and with dignity. Community Partner CEAP meets standards of the Charities Review Council of Minnesota CEAP is a registered charity with the Leave a Legacy Minnesota at www.leavealegacyminnesota.org. "Giving Life to our Future." • Think about the ongoing work of CEAP in your community. • discuss, your charitable gift with a professional advisor. • Put your personal estate plans into place. • If we can be of any assistance, please call either Tom Hardin or Stephen Klein at 763-566-9600. sorY ASSISTANCE 0 1~1 oux_ C E A P "Make a career of humanity... and you will make a greater person of yourself, a greater nation to your country, and a finer world to live in." -Martin Luther King, Jr. Revised 9/27/05 SJl_ • A Community-Based Agency CEAP was founded in 1970 in response to the growing need for human services in Brooklyn center and Brooklyn Park area. In 1987 CEAP opened an office in Anoka County to aid residents in that area. In 2004 CEAP extended the Ways to Work Loan Program and financial assistance into Mounds View and New Brighton. VOLUNTEER OPPORTUNITIES Volunteers are central to CEAP's mission of service. Their donation of time, knowl- edge, experience, and caring is vital to CEAP's success and its ability go serve those in need. CEAP currently provides the following opportunities for those won- dering how they can contribute: • Back-to-School Program • Board of Directors • Clothing Closet • Holiday Program • Data Entry • Food Shelf • Meals on Wheels Driver • Office Assistant • Reception Desk • Quilting Group • Spring & Fall Clean-up For those unable to give of their time, CEAP gladly accepts donations of money and food at both offices. Clothing dona- tions are only accepted at the Brooklyn Park Office. FAMILY SERVICES Family Services are offered to help avert crisis by-providing food, clothing, finan- cial assistance and other emergency ser- vices. Families living in CEAP service area may be eligible for the following progra1nack-to-School Program • Career Clothing Closet • Holiday Program • Community Advocacy • Ways to Work Loan Program • Financial Assistance • Food Shelf (appointments required) • Free Clothing Closet (Brooklyn Park) • Information and Resource Referral • Job Resources If you need, a reasonable accommodation can be made for a disability. Upon request this information will be made available in an alternative format such as Brialle, large print or audiotape. Please contact CEAP (763) 566-9600 if you need assistance. The Minnesota Relay Service 1-800-627- 3929 is available for the hearing impaired. SENIOR SERVICES Senior Services are available to persons 60 years of age or older or persons with dis- abilities. The programs goals are to en- hance the ability of individuals to maintain their independence while living in their own homes. The Brooklyn Park office cur- rently offers the following programs: MEALS ON WHEELS Meals on Wheels provides hot nutritious meals at noon to homebound seniors and adults with disabilities. All meals are deliverd by volunteer drivers. SENIOR CHORE PROGR&H Senior Chore Program is a service de- signed to help seniors and adults with dis- abilities by way of housekeeping, yard work, snow removal and minor home maintenance. • 2009 URBAN HENNEPIN COUNTY CDBG PROGRAM REQUEST FOR FUNDING (fellable form) (Use one form per project) A. GENERAL INFORMATION 1. City: Brooklyn Center 2. Project Name: Comprehensive Code Enforcement and Foreclosed/Vacant Properties Initiative 3. Contact Person/ Phone No. Tom Bublitz - 763-569-3433 B. PROJECT DATA CDBG Funding Requested $ 150,000 (needs to be same as council resolution) 2. Is this an existing CDBG-funded project? Yes No X 3. Project Location: Address or Citywide Services under this activity will be provided to areas of the city that comply with Section 105(c) (2) of the Housing and Community Development Act of 1974, as amended, that states that an activity shall be considered to principally benefit low and moderate income persons when "the area served by such activity is within the highest quartile of all areas within the jurisdiction of such city or county in terms of the degree of concentration of persons of low and moderate income". Tracking of the eligible service area(s) for this activity will be accomplished by monitoring property addresses served to assure they are within the eligible service area(s). 4. Project Description: (Describe the project in as much detail as possible, including the local need(s) the project will address.) Consistent with National, State and County trends, the City of Brooklyn Center has experienced high rates of residential property foreclosures resulting in significant numbers of vacant and abandoned properties. Brooklyn Center is one of six Hennepin County cities experiencing the greatest number of foreclosures. Only Brooklyn park and Minneapolis have more foreclosed and vacant residential properties than Brooklyn Center. Based on current market conditions and projections by governmental and financial institutions, Brooklyn Center will continue to experience high rates of foreclosures for several years to come. • Page 1 • Specific data for foreclosed and vacant properties in Brooklyn Center is shown by the following: Foreclosures in Brooklyn Center June 1, 2006 to December 31, 2006 73 January 1, 2007*to December 31, 207 254 January 1, 2008 to October 31, 2008 335 Properties Vacant some point within year January 1 to December 31, 2007 101 January 1 to October 31, 2008 232 Currently vacant homes as of November 1, 2008 234 (Difference in totals indicates re-occupancy) *Due to continual fluctuations in housing market and tracking capacity, numbers may very slightly. The impacts of foreclosed and vacant properties in the City of Brooklyn Center is summarized by the following: Vacant and abandoned properties can create costly problems for cities in general and potentially severe problems for specific neighborhoods hardest hit by clusters of foreclosed or vacant properties. Vacant properties detract from the quality of life in cities and can severely drain municipal budgets. Worst of all • these properties negatively affect homeowners who struggle to maintain their properties in an environment where property values may continue to decline. • The number of vacant properties fluctuates, but is expected to be high for the next three years. The status of the property, ownership, responsible parties and numbers can change daily. Some properties were vacant for two years. • More than 190 vacant single family properties were identified in the city at that time. Although variable, more than 200 vacant properties have existed. .Approximately 84% of the vacant properties had one or more code violations, everything from health/life safety hazards to general nuisances. .Approximately 47% of the properties (viewed from the exterior only) were considered outdated, had little curb appeal or had significant code violations. • Significant city resources and costs are being spent to deal with problems associated with vacant properties, often shifting resources from other programs areas. .Early intervention with vacant properties helps to ensure minimum community standards, while increasing citizen satisfaction. .The presence of vacant homes and foreclosures on a block is impacting the sale prices of open market transactions. Some properties are being listed below or near land values. .Long term vacant properties create potential for increased levels of vandalism and more serious criminal activity. Citv of Brooklvn Center Foreclosure and Vacant Prooertv StrateL-v The following is a summary of the city's comprehensive foreclosure and vacant property strategy. 0 Page 2 • Implementation of the strategy will involve both local and CDBG funding sources. Four Step Foreclosure and Vacant Property Strategy Step 1- Data Collection Identify the scope and depth of foreclosures and its impact on the community in order to develop effective action plans. Although initial analysis is already complete, monitoring conditions as the housing market fluctuates and evolves is an ongoing process. Step 2 - Neighborhood Stabilization Evaluating the condition of properties, eliminating imminent health and life safety hazards, securing buildings and minimizing nuisances. Step 3 - Prevention and Intervention Educational and referral activities to prevent or assist individuals going through the foreclosure process. Step 4 - Reinvestment Getting vacant properties re-occupied with a focus on safe and decent housing and owner-occupancy. As part of the overall foreclosure and vacant property strategy, the City has adopted a Vacant Building Ordinance which includes the following provisions and requirements: ❖ An owner, mortgage company or other responsible party must register a residential or commercial • property that is vacant for more than 30 days. ❖ Properties vacant for more than 365 days, without an approved property plan may be demolished. ❖ A property plan, which includes operational information and a plan for re-occupying the property, must be developed. ❖ Actions must be taken to ensure the property is secured and maintained in good condition. ❖ An inspection prior to re-occupancy is required to ensure the property meets minimum health and safety standards ❖ A streamlined process for correction of nuisances and city-facilitated abatements is established. ❖ Unpaid registration fees and costs of abatements and city services may be specially assessed to the property. Summarv of CDBG Assisted Activities Related to Cit%('s Foreclosure and Vacant Prouertv Strateav CDBG assisted activities will focus on increased and targeted code enforcement in eligible geographical areas of the city qualifying as part of the low and moderate income upper quartile requirement. Code enforcement activities are described by the following: ■ Maintain list of vacant residential properties, identify and evaluate property conditions and take actions to eliminate health and life safety hazards. ■ When foreclosed and vacant properties are identified, assure that property is secured, including boarding up if necessary, and checking to see that utilities are shut off if necessary to avoid problems such as frozen pipes, address public nuisance and housing/building code violations. ■ Administer provisions of city's Vacant Building Ordinance including identifying and working with responsible party (ies) to ensure property is secured and address required actions responsible • Page 3 . party (ies) must take to comply with Vacant Building Ordinance. A copy of which is attached to this request. ■ Work with responsible parties on the development of a property plan pursuant to the requirements of the city's Vacant Building Ordinance, including timetable to address applicable regulations/violations. Work with residents to address issues relative to foreclosed and vacant properties that are unique to a particular neighborhood and work with appropriate city departments/staff and/or non-profit and community groups in a collaborative approach to property maintenance and rehabilitation. Proactively address issues which cause or create a blighting influence on adjoining properties. 5. Consolidated Plan Priorities: Using the Priority Summary chart below, identify what priority(ies) the project will meet. (Note: If a proposed project is a low urban county priority, you must explain why it has a higher priority in your community.) Priorities 1"Use X to indicate, Rental Housing Existing Housing (Rehabilitation) First Time Homeownership Homelessness Special Needs Housing Public Service . Neighborhood Revitalization X Transportation Services 6. Describe anticipated results/accomplishments the project will have. (number of persons to receive services, number of affordable housing units to be rehabilitated or built, etc.) It is the goal of the city to address all existing foreclosed and vacant properties by the end of calendar year 2009. Vacant properties, currently estimated at 234, will be addressed as the first priority. The 234 estimated vacant properties represent the majority of the total estimated foreclosed properties, currently at 335. The goal of the city is to accomplish the following: .Verify and update existing inventory of all foreclosed and vacant residential properties in the city. .Identify and prioritize property code violations with health and safety issues addressed and resolved first so that properties are safe and secured. .Address and resolve secondary housing/building code and public nuisance violations of vacant and foreclosed properties. Page 4 . •Implement and administer requirements of city's Vacant Building Ordinance. *Assure that residents in areas affected by foreclosed and vacant properties are informed about code enforcement activities and that resident information regarding foreclosed and vacant properties is incorporated into property monitoring and information activities. •ln addition to CDBG assisted code enforcement activities, it is the city's goal to provide staff and financial resources to assure that at minimum, 100 of the current - number of vacant and foreclosed properties are pre-occupied with a focus on safe, decent affordable owner occupied housing. 7. Implementation Schedule: (Identify major project tasks to occur during/ within the first 12 months of the 18 month expenditure period. Expenditure period begins July 1, 2008 and ends December 31, 2009.) Task: Implementation and accomplishments of project results/accomplishments described in (6) above. Date - Start Second Half of 2009 08. Budget: (Specify total project budget by major funding sources. Attach additional listings where appropriate.) FUNDING SOURCES CDBG Prior Year CDBG Funding (for this project) Other Federal Funds (specify) Low Income Housing Tax Credits State (specify) Municipal Metropolitan Council Private (specify) Other (specify) AMOUNT 0$150,000 (2009) 0 $50,000 (Reallocation) 0 0 0 $125.000* (Foreclosure Levy) 0 0 0 Project Total $325,000 *The $125,000 in foreclosure levy will be allocated to personnel costs. Additionally, $300,000 is available annually for activities related to funding costs related to reoccupation of vacant and foreclosed properties including down payment assistance, rehabilitation and demolition costs for blighted properties that cannot be reasonably rehabilitated. 0 Page 5 Brooklyn Center Foreclosure Risk Score • And CDBG LowMod Upper Quartile By Census Block Group Hennepin County Housing Community Works and Tran sit Data Source US Department of Housing and Urban Develoment 11120.+200 $ auuuuuu Q 5000700 d 00070.7 -.000000 ® a000000 _ 9000700 A~ -,7000000 2009 URBAN HENNEPIN COUNTY CDBG PROGRAM REQUEST FOR FUNDING (flllable form. Use one form per project) A. GENERAL INFORMATION 1. City: Brooklyn Center 2. Project Name: HOME Line's Tenant Advocacy Services 3. Contact Person/ Phone No. Mike Vraa / 612 728-5770 x 113 B. PROJECT DATA 1. CDBG Funding Requested $ 7,000 (needs to be same as council resolution) 2. Is this an existing CDBG-funded project? No 3. Project Location: Citywide 3455 Bloomington Avenue, Minneapolis. 55407. HOME Line's tenant services are citywide. Tenants call our free hotline from their homes. Renter Education presentations are done. in the local high schools. Immigrant Outreach would be • with individual groups in the communities where they reside or where the social service provider is located. 4. Project Description: (Describe the project in as much detail as possible, including the local need(s) the project will address.) Briefly describe the proposed project. The narrative should include the need or problem to be addressed in relation to the Consolidated Plan (see attached table), as well as the population to be served or the area to benefit. Describe the work to be performed, including the activities to be undertaken or the services to be provided, the goals and objectives, method of approach, implementation schedule and anticipated results/accomplishments. We anticipate assisting approximately 290 Brooklyn Center renter households over the hotline during the program year and offering educational presentations at Brooklyn Center High School. Renters make up nearly 3,594 households in Brooklyn Center, and many of these families have low incomes. When renters have problems involving their homes, those who don't know their rights and responsibilities can end up living in housing that is unsafe, lose security deposits that are rightfully theirs, or make decisions that cost them their home. HOME Line provides renters with the tools necessary to keep their homes safe and affordable. HOME Line will provide three distinct, but related, programs as part of this grant: a tenant hotline that provides free legal advice to tenants about landlord/tenant law, a high school educational program, and our expanded immigrant outreach program that provides services to new . immigrants. These services prevent problems ranging from homelessness to illness from unsafe living conditions, and result in reducing the use of the city's emergency resources. • Tenant Hotline The first of these programs is HOME Line's tenant hotline. The hotline began in 1992 as a service to Suburban Hennepin County residents. Today we serve the entire state (excluding Minneapolis) and have recently taken our 108,000th call. Three staff attorneys and a tenant advocate work full time on the hotline along with 40-60 law student volunteers each year. Brooklyn Center has accounted for 3,707 calls since 1992. Our tenant services to Brooklyn Center have helped save tenants at least $71,000. We have also helped to prevent the eviction of 210 Brooklyn Center families. Last year alone we advised 284 renter households from Brooklyn Center. The most common reasons Brooklyn Center residents call our hotline are; repairs, security deposits, evictions, break lease questions, questions about how proper notice to vacate is given, and lease questions. The need for this service in Brooklyn Center is apparent Brooklyn Center residents already rely on this valuable service. Tenants living in rental units (usually single-family homes or duplexes) are encountering a growing problem in the last 18 months: the,landlord being foreclosed on. Typically, the tenant has done nothing wrong and is usually current on their rent when they are served with a notice of an impending sheriff s sale (usually within 2-3 weeks). Faced with this information, many renters simply vacate the rental unit. The law, however, probably allows them to stay in the home for 6-8 months following the sheriff s sale. Starting last August, 2008, HOME Line's phone number is now included in all foreclosure notices and briefly explains renter's rights in these situations. The difference between leaving in 3 weeks or having an additional 6 to 8 months to find suitable new housing cannot be overstated-people find adequate and livable new housing (and may have enough time to actually buy a home if they are on a homeownership track) and the kids may be able to complete their school year. . Our primary objective with renters facing foreclosures is to provide information and advice. Once the tenant understands they don't have to leave prior to the sale, they can plan their lives accordingly instead of racing to vacate in three weeks. The goal is to make sure as many tenants know this as possible. Since 1992, we have helped 61 renter households in Brooklyn Center deal with landlords going into foreclosure. In 2008 alone, we helped 29 renter households in Brooklyn Center facing foreclosure issues. HiL-h School Renter Education Program The second program is our high school presentation program. To date, we have spoken to 967 classes (over 26,500 students) throughout the metro area. At Brooklyn Center High School, we have given 28 different presentations, reaching over 515 students. This presentation has awards from both Best Prep and B.E.E.F. (Business Economic Education Foundation). It focuses on the things that future renters should know, including how to avoid evictions, how to select roommates, security deposits and understanding leases. Immigrant Outreach Proiect The third program focuses on immigrant outreach efforts. According to the 2000 census, foreign-born people make up at least 6,180 or 20.5% of the Brooklyn Center population (a number which will surely continue to grow). Recognizing that many recent immigrants are not sure where to find a variety of useful resources, HOME Line has recently begun working to bridge this gap. Many recent immigrant groups live and work in Brooklyn Center and many of them are living in rental housing with lower incomes and have no knowledge of their rental . rights. It is important that we train and work with those social service providers who have contact with these new residents, so they too can use the tenant services to solve their rental problems. • • While our services are available to all renters free of charge, over 98% of our Brooklyn Center callers have low or very-low incomes; almost three quarters (79%) of these callers are women; 61% are racial minorities. Our programs are aimed at low-income renters, high school students who are about to enter the rental market, and recent immigrants. We identify the key demographics at the beginning of each call. 5. Consolidated Plan Priorities: Using the Priority Summary chart below, identify what priority(ies) the project will meet. (Note: If a proposed project is a low urban county priority, you must explain why it has a higher priority in your community.) M. o inchcate Priorjties .,htl- Rental Housing Existing Housing (Rehabilitation) First Time Homeownership i Homelessness Special Needs Housing Public Service X Neighborhood Revitalization Transportation Services 6. Describe anticipated results/accomplishments the project will have. (number of persons to receive services, number of affordable housing units to be rehabilitated or built, etc.) We anticipate between 280 and 300 callers utilizing our hotline services, representing 750 residents. HOME Line expects to serve 30 renter households in foreclosure situations in Brooklyn Center in the next year. We will offer our free high school training to Brooklyn Center High School. The immigrant outreach will vary with community interest. Also see the attached one-page sheet, which covers what HOME Line has accomplished in Brooklyn Center in the past. 7. Implementation Schedule: (Identify major project tasks to occur duringl within the first 12 months of the 18 month expenditure period. Expenditure period begins July 1, 2009 and ends December 31, 2010.) is Task: Renter counseling over hotline Task: High school presentations Task: Immigrant Outreach Project Date Ongoing Date Late fall and late spring Date Ongoing 8. Budget: (Specify total project budget by major funding sources. Attach additional • listings where appropriate.) FUNDING SOURCES AMOUNT CDBG $ 55,906 Prior Year CDBG Funding (for this project) $ 24,929 Other Federal Funds (specify) $ 34,800 Low Income Housing Tax Credits $ 0 State (specify) $ 21,100 Municipal $ 37,957 Metropolitan Council $ 0 Private (specify) $ 231,000 Other (specify) $ 4,700 Project Total $ 410,392 HOME Line Tenant Hotline Services Sources of Funds (Attachment) ~5 0 • 0 0 Source: McKnight Foundation 8 0 0 0 0 Source: Funders Council (Foreclosure) 3 4 8 0 Source: Family Homeless Prevention & 0 Assist. 3 0 0 0 10 Source: Hennepin County 2 5 0 0 0 Source: The Bigelow Foundation ; 0 , 1 1 0 Source: MN Department of Health and 0 Human 1 5 - 0 0 0 Source: The Mardag Foundation 0 0 ,0 0 Source: The McNeely Foundation 1 1 a 0 0 Source: The Hugh J. Andersen Foundation 5 0 0 0 Source: Pan African Foundation 4 0 0 Source: Duluth Superior Foundation 0 0 0 Source: Initiative Foundation - Alexandria 5 0 0 Source : Initiative Foundation - Central 0 Minn. 1 5 9 40 0 0 Source: Suburban Ramsey CDBG 8 0 0 0 Source: City of Plymouth CDBG 7 9 5 7 Source: City of Bloomington 5 0 6 Source: Hennepin County Consolidated 0 CDBG 5 0 0 0 Source: City of Eden Prairie CDBG 9 4 7 5 Source: St. Paul COPP 3 0 0 0 Source: City of Maple Grove CDBG 9 8 8 Source: City of Edina CDBG 2 9 8 3 Source: City of Richfield CDBG 4 5 0 0 Source: City of Minnetonka CDBG 1 0 0 0 0 Source: City of New Hope CDBG 2009 URBAN HENNEPIN COUNTY CDBG PROGRAM REQUEST FOR FUNDING (fillable form) (Use one form per project) A. GENERAL INFORMATION 1. City: Brooklyn Center 2. Project Name: Home Rehabilitation Program 3. Contact Person/ Phone No. Tom Bublitz - 763-569-3433 B. PROJECT DATA 1. CDBG Funding Requested $ 8,283 (needs to be same as council resolution) 2. Is this an existing CDBG-funded project? XX Yes No 3. Project Location: Address or Citywide Project is Citywide • 4. Project Description: (Describe the project in as much detail as possible, including the local need(s) the project will address.) This activity provides funds for the rehabilitation of existing owner occupied single family and two family homes of low income owners. Applicants for the program include those households earning up to 80% of median income so that young families are able to access the program as well as elderly residents who tend to be at our below 50% of median income. This CDBG activity is an ongoing program to support the rehabilitation of existing owner occupied housing. Since the program's inception in the mid 1970's, approximately 335 homes have been rehabilitated under this CDBG activity. 5. Consolidated Plan Priorities: Using the Priority Summary chart below, identify what priority(ies) the project will meet. (Note: If a proposed project is a low urban county priority, you must explain why it has a higher priority in your community.) PrioritiesUse X to indicate Rental Housing Existing Housing (Rehabilitation) I X First Time Homeownership Homelessness Special Needs Housing 1 . Public Service Neighborhood Revitalization Transportation Services 6. Describe anticipated results/accomplishments the project will have. (number of persons to receive services, number of affordable housing units to be rehabilitated or built, etc.) This is a continuous project. This allocation is intended to address emergency situations such as furnace replacement or water and sewer service repair. 7. Implementation Schedule: (Identify major project tasks to occur during/ within the first 12 months of the 18 month expenditure period. Expenditure period begins July 1, 2008 and ends December 31, 2009.) Task: Date Task: Date Task: Date • 8. Budget: (Specify total project budget by major funding sources. Attach additional listings where appropriate.) FUNDING SOURCES AMOUNT CDBG $8,283 Prior Year CDBG Funding (for this project) $158,283 Other Federal Funds (specify) Low Income Housing Tax Credits State (specify) Municipal Metropolitan Council Private (specify) Other (specify) Project Total $8,283 • 2 2008 URBAN HENNEPIN COUNTY CDBG PROGRAM REQUEST FOR FUNDING (jillable form) (Use one form per project) A. GENERAL INFORMATION 1. City: Brooklyn Center 2. Project Name: Comprehensive Code Enforcement and Foreclosed/Vacant Properties Initiative 3. Contact Person/ Phone No. Tom Bublitz - 763-569-3433 B. PROJECT DATA CDBG Funding Requested $ 50,000 (2008 Reallocation) (needs to be same as council resolution) 2. Is this an existing CDBG-funded project? Yes No X • 3. Project Location: Address or Citywide Services under this activity will be provided to areas of the city that comply with Section 105(c) (2) of the Housing and Community Development Act of 1974, as amended, that states that an activity shall be considered to principally benefit low and moderate income persons when "the area served by such activity is within the highest quartile of all areas within the jurisdiction of such city or county in terms of the degree of concentration of persons of low and moderate income". Tracking of the eligible service area(s) for this activity will be accomplished by monitoring property addresses served to assure they are within the eligible service area(s). 4. Project Description: (Describe the project in as much detail as possible, including the local need(s) the project will address.) Consistent with National, State and County trends, the City of Brooklyn Center has experienced high rates of residential property foreclosures resulting in significant numbers of vacant and abandoned properties. Brooklyn Center is one of six Hennepin County cities experiencing the greatest number of foreclosures. Only Brooklyn park and Minneapolis have more foreclosed and vacant residential properties than Brooklyn Center. Based on current market conditions and projections by governmental and financial institutions, Brooklyn Center will continue to experience high rates of foreclosures for several years to come. 0 Page 1 Specific data for foreclosed and vacant properties in Brooklyn Center is shown by the following: Foreclosures in Brooklyn Center June 1, 2006 to December 31, 2006 73 January 1, 2007 to December 31, 207 254 January 1, 2008 to October 31, 2008 335 Properties Vacant some point within year January 1 to December 31, 2007 101 January 1 to October 31, 2008 232 Currently vacant homes as of November 1, 2008 234 (Difference in totals indicates re-occupancy) *Due to continual fluctuations in housing market and tracking capacity, numbers may very slightly. The impacts of foreclosed and vacant properties in the City of Brooklyn Center is summarized by the following: Vacant and abandoned properties can create costly problems for cities in general and potentially severe problems for specific neighborhoods hardest hit by clusters of foreclosed or vacant properties. Vacant properties detract from the quality of life in cities and can severely drain municipal budgets. Worst of all • these properties negatively affect homeowners who struggle to maintain their properties in an environment where property values may continue to decline. • The number of vacant properties fluctuates, but is expected to be high for the next three years. The status of the property, ownership, responsible parties and numbers can change daily. Some properties were vacant for two years. • More than 190 vacant single family properties were identified in the city at that time. Although variable, more than 200 vacant properties have existed. •Approximately 84% of the vacant properties had one or more code violations, everything from health/life safety hazards to general nuisances. •Approximately 47% of the properties (viewed from the exterior only) were considered outdated, had little curb appeal or had significant code violations. • Significant city resources and costs are being spent to deal with problems associated with vacant properties, often shifting resources from other programs areas. .Early intervention with vacant properties helps to ensure minimum community standards, while increasing citizen satisfaction. • The presence of vacant homes and foreclosures on a block is impacting the sale prices of open market transactions. Some properties are being listed below or near land values. .Long term vacant properties create potential for increased levels of vandalism and more serious criminal activity. Citv of Brooklvn Center Foreclosure and Vacant Property Strateav The following is a summary of the city's comprehensive foreclosure and vacant property strategy. i Page 2 0 Implementation of the strategy will involve both local and CDBG funding sources. Four Step Foreclosure and Vacant Property Strategy Step 1- Data Collection Identify the scope and depth of foreclosures and its impact on the community in order to develop effective action plans. Although initial analysis is already complete, monitoring conditions as the housing market fluctuates and evolves is an ongoing process. Step 2 - Neighborhood Stabilization Evaluating the condition of properties, eliminating imminent health and life safety hazards, securing buildings and minimizing nuisances. Step 3 - Prevention and Intervention Educational and referral activities to prevent or assist individuals going through the foreclosure process. Step 4 - Reinvestment Getting vacant properties re-occupied with a focus on safe and decent housing and owner-occupancy. As part of the overall foreclosure and vacant property strategy, the City has adopted a Vacant Building Ordinance which includes the following provisions and requirements: ❖ An owner, mortgage company or other responsible party must register a residential or commercial property that is vacant for more than 30 days. ❖ Properties vacant for more than 365 days, without an approved property plan may be demolished. ❖ A property plan, which includes operational information and a plan for re-occupying the property, must be developed. ❖ Actions must be taken to ensure the property is secured and maintained in good condition. ❖ An inspection prior to re-occupancy is required to ensure the property meets minimum health and safety standards ❖ A streamlined process for correction of nuisances and city-facilitated abatements is established. ❖ Unpaid registration fees and costs of abatements and city services may be specially assessed to the property. Summarv of CDBG Assisted Activities Related to Citv's Foreclosure and Vacant Property Strateev CDBG assisted activities will focus on increased and targeted code enforcement in eligible geographical areas of the city qualifying as part of the low and moderate income upper quartile requirement. Code enforcement activities are described by the following: ■ Maintain list of vacant residential properties, identify and evaluate property conditions and take actions to eliminate health and life safety hazards. ■ When foreclosed and vacant properties are identified, assure that property is secured, including boarding up if necessary, and checking to see that utilities are shut off if necessary to avoid problems such as frozen pipes, address public nuisance and housing/building code violations. ■ Administer provisions of city's Vacant Building Ordinance including identifying and working with responsible party (ies) to ensure property is secured and address required actions responsible Page 3 party (ies) must take to comply with Vacant Building Ordinance. A copy of which is attached to this request. Work with responsible parties on the development of a property plan pursuant to the requirements of the city's Vacant Building Ordinance, including timetable to address applicable regulations/violations. Work with residents to address issues relative to foreclosed and vacant properties that are unique to a particular neighborhood and work with appropriate city departments/staff and/or non-profit and community groups in a collaborative approach to property maintenance and rehabilitation. Proactively address issues which cause or create a blighting influence on adjoining properties. 5. Consolidated Plan Priorities: Using the Priority Summary chart below, identify what priority(ies) the project will meet. (Note: If a proposed project is a low urban county priority, you must explain why it has a higher priority in your community.) Priorities Us ,X to indicate Rental Housing Existing Housing (Rehabilitation) First Time Homeownership Homelessness Special Needs Housing Public Service Neighborhood Revitalization X Transportation Services 6. Describe anticipated results/accomplishments the project will have. (number of persons to receive services, number of affordable housing units to be rehabilitated or built, etc.) It is the goal of the city to address all existing foreclosed and vacant properties by the end of calendar year 2009. Vacant properties, currently estimated at 234, will be addressed as the first priority. The 234 estimated vacant properties represent the majority of the total estimated foreclosed properties, currently at 335. The goal of the city is to accomplish the following: .Verify and update existing inventory of all foreclosed and vacant residential properties in the city. .Identify and prioritize property code violations with health and safety issues addressed and resolved first so that properties are safe and secured. .Address and resolve secondary housing/building code and public nuisance • violations of vacant and foreclosed properties. Page 4 • .Implement and administer requirements of city's Vacant Building Ordinance. Assure that residents in areas affected by foreclosed and vacant properties are informed about code enforcement activities and that resident information regarding foreclosed and vacant properties is incorporated into property monitoring and information activities. •In addition to CDBG assisted code enforcement activities, it is the city's goal to provide staff and financial resources to assure that at minimum, 100 of the current number of vacant and foreclosed properties are pre-occupied with a focus on safe, decent affordable owner occupied housing. 7. Implementation Schedule: (Identify major project tasks to occur duringl within the first 12 months of the 18 month expenditure period. Expenditure period begins July 1, 2008 and ends December 31, 2009.) Task: Hiring and training of personnel. Date - First half of 2009 Task: Implementation and accomplishments of project results/accomplishments described in (6) above. Date - Last Half of 2009 0 8. Budget: (Specify total project budget by major funding sources. Attach additional listings where appropriate.) FUNDING SOURCES CDBG Prior Year CDBG Funding (for this project) Other Federal Funds (specify) Low Income Housing Tax Credits State (specify) Municipal Metropolitan Council Private (specify) Other (specify) AMOUNT $50,000 (2008 Program Year) 0 0 0 0 $125.000* (Foreclosure Levy) 0 0 0 Project Total $175,000 (2008 Program Year) *The $125,000 in foreclosure levy will be allocated to personnel costs. Additionally, $300,000 is available annually for activities related to funding costs related to reoccupation of vacant and foreclosed properties including down payment assistance, rehabilitation and demolition costs for blighted properties that cannot be reasonably rehabilitated. 0 Page 5 newspapers AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA ) ) SS. COUNTY OF HENNEPIN ) Richard Hendrickson, being duly sworn on an oath, states or affirms that he is the Chief Financial Officer of the newspaper(s) known as Brooklyn Park, Brooklyn Center Sun-Post and has full knowledge- of the facts stated below: (A) The newspaper has complied with all of the requirements constituting qualifica- tion as a qualified newspaper as provid- ed by Minn. Stat. §331A.02, §331A.07, and other applicable laws as amended. (B) The printed public notice that is attached was published in said newspaper(s) once each week, for one successive week(s); it was first published on Thurs- day, the 5 day of Februarv 2009, and was thereafter printed and published on every Thursday to and in- cluding Thursday, the day of ,2009; and printed below is a copy of the lower case alpha- bet from A to,Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: abcdef g hijklmnopgrstuvwxyz BY: CFO Subscribed and sworn to or affirmed before me on this 5 day of February 2009. City of Brooklyn Center (Official Publication) NOTICE OF PUBLIC HEARING CITY OF BROOKLYN CENTER 2009 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND PUBLIC COMMENT REQUESTED ON PROPOSED AMENDMENTTO 2008 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Notice is hereby given that the City of Brooklyn Center in cooperation with Hennepin County, pursuant to Title I of the Housing and Community Development Act of 1974, as amended, is holding a public hearing on February 23, 2009, at 7 p.m. or as soon thereafter as the matter may be heard, at the Brooklyn Center City Hall, 6301 Shingle Creek Parkway, Brooklyn Center, Minnesota. The public hearing is on the housing and community de- velopment needs and the City's proposed use of the esti- mated 2009 Urban Hennepin County Community Devel- opment Block Grant Program planning allocation of $186,215. In addition, notice is hereby given that the City of Brook- lyn Center proposes to change the use of funding it re- ceived from the Hennepin County Community Develop- ment Block Grant Program in 2008 funded under Title I of the Housing and Community Development Act of 1974 as amended. The City of Brooklyn Center proposes to reallocate $50,000 from the rehabilitation of private property to a new project titled Comprehensive Code Enforcement and Foreclosed/Vacant Properties Initiative. The City Council will consider the above reprogramming at its February 23, 2009 meeting in conjunction with the city's public hearing on the 2009 Urban Hennepin County Community Development Block Grant Program. In addition, between July 1, 2009 to June 30, 2010, it is estimated that no additional program income from previ- ously funded CDBG activities will be available to the City. The City of Brooklyn Center is proposing to undertake the following activities with 2009 Urban Hennepin County CDBG funds starting on or about July 1, 2009. Activirv Budget Neighborhood Public Service Projects $27,932 Comprehensive Code Enforcement and Foreciosed/Vacant Properties Initiative $150,000 Rehabilitation of Private Property $8,283 For additional information on the priorities, proposed ac- tivities, level of funding and program performance, contact the City of Brooklyn Center at 763-569-3300 or the Hen- nepin County Housing, Community Works and Transit De- partment of Transit and Community Works at 612-348-9260. The public hearing is being held pursuant to MS 471.59. Auxiliary aids for persons with disabilities are available upon request at least 96 hours in advance. Please con- tact the City Clerk at 763-569-3300 to make arrange- ments. (Feb. 5, 2009) pt-CDBG funds Notary Public ry c MARY ANN CARLSON NOTARY PUBLIC - MINNESOTA MY COMMISSION EXPIRES 131-14 0 oun~I, Agenda Item No• 8b City C 0 • COUNCIL ITEM MEMORANDUM TO: Curt Boganey, City Manager FROM: Steven Lillehaug, Director of Public Works S4 DATE: February 13, 2009 SUBJECT: Public Hearings for Aldrich Area Neighborhood Improvements: Resolution Ordering Improvements and Authorizing Preparation of Plans and Specifications for Improvement Project Nos. 2009-01, -02, -03 and -04, Aldrich Area Neighborhood Street, Storm Drainage and Utility Improvements Resolution Certifying Special Assessments for Improvement Project Nos. 2009-01 & -02, Aldrich Area Neighborhood Street and Storm Drainage Improvements to the Hennepin County Tax Rolls • Recommendation: Staff recommends that the City Council hold the public hearings and consider approval of the attached resolutions ordering the Aldrich Area Neighborhood Street and Utility Improvements; authorizing preparation of project plans; and certifying special assessments for the project to the Hennepin County Tax Rolls. Background: A series of two public hearings are scheduled on February 23, 2009. The first hearing is to consider ordering improvements and authorize preparation of plans and specifications for Improvement Project Nos. 2009-01, -02, -03, and -04. The second hearing is to consider certification of proposed special assessments for street and storm drainage improvements for Improvement Project Nos. 2009-01 and -02. All potentially affected property owners have been notified by certified mail of the date of the public hearings and the amount of the proposed special assessments. L Explanation of Improvements The proposed project includes roadway, storm drainage, and utility improvements for the residential neighborhood area commonly referred to as the Aldrich Neighborhood. The project was previously established by the City Council on June 9, 2008 by Resolution 2008-71. On January 26, 2009 the City Council received the project feasibility report and called for a public hearing on February 23, 2009 to consider these improvements. • Aldrich Area Neighborhood Page 1 Special Assessment Hearings The project feasibility report provides a description of the recommended improvements for the neighborhood and an estimated project budget. The proposed improvements are as follows: 1. Street Improvements including base preparation, installation of concrete curb and gutter and driveway aprons, bituminous paving, replacement of some street lighting, replacement of street signs, and boulevard restoration. 2. Storm Drainage Improvements including installation of new storm sewers and water quality treatment system, repair and replacement of existing storm sewers, installation of new and replacement of existing catch basins and manholes. 3. Water Main Improvements including the replacement of a portion of existing water main pipes and installation of new valves, hydrants and water services to the shut off valve. 4. Sanitary Sewer Main Improvements including replacement of sanitary sewer pipes and access structures. H Summary of Assessments Special assessments are proposed as one of several funding sources for the improvements • located within the Aldrich Area Neighborhood. On October 13, 2008, the City Council adopted the 2009 special assessment rates for street and storm drainage improvements for residential zoned properties. The 2009 rates were established in accordance with the City's Special Assessment Policy. The feasibility report includes a preliminary assessment roll identifying 104 single family properties and one additional property owned by Xcel Energy for special assessments of street and storm drainage improvements. Special assessments for single family residential properties were calculated -at a rate of $3,435 for street improvements and $1,031 for storm drainage improvements. Public Comments A property owner may choose to appeal or object to a special assessment. If an owner files an appeal with the Clerk prior to the public hearing, or should any person appear at the hearing and object to an assessment, staff recommends that the Council refer any substantive objections to staff for a report back to the Council at a continued hearing. An example might be an issue whereby staff would need to research the history of a particular complaint, and assemble documentation. The Council should consider removing the objection related assessment from the proposed levy roll and adopting the remaining proposed assessments. If an appeal for a specific property is actually filed with district court, the City Attorney will advise the Council of options for handling the dispute and potential litigation issues. Aldrich Area Neighborhood Page 2 Special Assessment Hearings Payment Options Available to Property Owners Once an assessment roll is adopted by the Council, the owner of each property has the following payment options: 1. Pay the entire amount of the special assessment, without interest, between March 1 and September 30, 2009. 2. From October 1, 2009 to the end of the business day on November 25, 2009, a property owner may pay the total assessment, with interest calculated from October 1, 2009 to the date of payment. 3. A property owner may pay the assessment over a 10-year period. The first payment will be due with taxes in 2010; The total principle will be payable in annual installments. Interest at 6.0 percent is paid on the unpaid balance. 4. Partial prepayments (such as paying half now and certifying the balance) are not allowed under the City's current assessment policy. . III. Recommended Council Procedure First Public Hearing to Order Improvements: Staff recommends that a presentation be provided to the City Council prior to holding the first public hearing. Following the presentation, a public hearing to consider ordering the Improvement Project should be conducted to receive public comments. Public comments concerning special assessments should be deferred to the second public hearing. A resolution ordering the improvements and authorizing preparation of the plans and specifications is provided for Council consideration upon closing of the first public hearing. Second Public Hearing for Special Assessments: After taking action on the first proposed resolution to order the project, it is recommended that the Council then conduct a second public hearing on the proposed special assessments. The attached resolution certifying special assessments for street and storm drainage improvements for Improvement Project Nos. 2009-01 and 2009-02 to the Hennepin County tax rolls is provided for Council consideration upon closing of the second public hearing. Budget Issues: The proposed street and utility improvements are included in the 2009 Capital Improvement Program for the City of Brooklyn Center. The total project cost is estimated to be $3,261,000. Funding sources for the project are budgeted from sources as described in the project feasibility report previously accepted by the City Council on • January 26, 2009 (see updated Figure 4 and Table 1 attached). Aldrich Area Neighborhood Page 3 Special Assessment Hearings Table i . Cost and f:Undin3 2009'01' 02, 03: 04 ant project SOS. rovemants ImproVem borhood Imp 200g ReSldenl Aldri ~ ldrlch Area 23, 2009 Revised February storm - Water prainage,..- ° itarY Main y Estimated street Sotal Lights $2,7._..3000 San _ - $10,000 $277,000.. sewer $1.306,000 $1,000 $208000 ` _ streets $293,boo1 $131,000 - $1,0x0 CA!5 00 A $2~, $125,000 p 1 - $29,000 $16,g0o --r-'.`Utiiity 1 E,rRendlture Cost Street & t estimated Gonstruct►o t Estimated Contingencies Legal Inistratwn, Adm Reform costs {~easrbrCclyl -Total Estimated prolect , 1 ted Revenue ant Estima ecial Assessm Street SR S eeial Assessmants prainage E-- Stof!n Sewer Uti1~tY f I'll Sanitary fund Note 1} t _ water U01W fund --`prainage Utility - storm fund ,$87,OOar $16,OOOj $15,00o i $1,562,000 r-- $338,000 $331,000 $1,018,000 $114,441 381,285 $331,000-- $338,00$1,44709~ Stre n u nd ~ StceetCO~m Fand ants &W., Improve venue (~Feaslbility~ 'Total Estimated Re $12,000 r $3,261,000 $381,285 $114,441 $331,00®,; $338,000 $1,447 ,559 $12,000 $638,715 $0 $12,00 $12,000. $ $636,715 $1,562,x00 $338,000 $1,018,000 ' e utility ercent over 2008 Unit pf VC@s to storm draina9 at@ty 0.p P Notes & utter allocated o4 approxim 1.} Cost of curb A inCTease 2 } umes inflationary estimate ass 5916 5919 5910 5909 5900 5901 913 5914 5915 591 5919 15 5916 5922 5929 5912 rr 5906 ]6907 5906 5907 5906 07 * c 5911 F55 5912 5921 I at" I 5901 ru t [I E41 Elm 5900 5901 ru 5900 5900 a 5836 5837 5830 5831 5824 5825 m 5819 Go 5813 5806 5807 5800 5801 5742 5743 5736 5737 5730 5731 5724 5725 22 57i 5715 V5706 5707 1108 1100 5856 5857 if5rr~ z 5848 : 5849 W = a 5840 5841 5832 : 5831 v h a~ 5851 5840 5841 5830 5835 trrrtt~ ~ 5901 op rri~ H 1-14 1 iHi ~ 5905 ~I 111 tt"111-1411 900 tr r 142 goal rrf I 5901 1 59TH AVE N 848 5847 z 5848 5849 z 625 605 f W > - W > ~ "ENRON lots o f W R I 5837 z z 5838 Q 5838 5835 v 5834 5835 W 0 6 - G a I ~ + W C 5821 a F 0 5830 5829 * a 5824 * 5825 5820 5827 5820 5821 5815 5824 } 5816 5817 i 5819 5813 5824 5810 5815 5812 * 5807 5808 5808 5809 5807 7 580 1 I u r . ~i 5800 00 710 700 630 h * 5800 5801 i Q 1 5801 8 a 5826 5827 v 5834 U 2 58TH AVE N 5746 5759 5750 M 727 631 t- - Z 621 W ~ 5742 921 909 5749 ~ 5744 ' ~ _ 5730 4 22 . 10 09 - S = 5730 41 5741 5732 v 5731 ' z z i 5724 a La = 5729 Q 5 27 8:1 y0 5725 5726 O - R 22 22 Q 22 J 22 IL , irFftt ~ z rtrtr i trrtt trrir trtr#- 5713 > 5712 * 5713 m 5712 5711 5712 5714 : i 5707 X I 5706 = 5707 5706 816 0 00 tf ti 10 * 5706 : CD r r rii r r* ~riii F LO 5700 r 5701 On 5700 U) 5700 # * 1000 v l 5700 * * * - ` t rII r to-f " IN S - 3rrf 57TH AVE N 5650 5649 5650 907 5654 TQ- 7 ~ . 805 801 5642 CITY OF BROOKLYN CENTER r( ~W COUVrc, YINX60iA Public Works Engineering Department February 17, 2009 Assessment Map Aldrich Neighborhood la FW. 2 I i m` g .h h Legend $4,466.00 Assessment Previously Assessed Elected to be Assessed with Future Project N W+E S Figure 4 iSAII ir i Xcel Energy Jennifer C. Thulien Smith Assistant General Counsel 414 Nicollet Mall, 5th Floor Minneapolis, Minnesota 55401 Phone: 612.215.4586 Fax: 612.215.4544 February 19, 2009 Brooklyn Center City Council City Hall 6301 Shingle Creek Parkway Brooklyn Center, MN 55430 Re: Proposed Special Assessment/Aldrich Area Neighborhood Dear Council Members: Northern States Power Company (NSP) has received notice that the City of Brooklyn Center intends to levy a special assessment in the amount of $31,262.00 against NSP property located in the "Aldrich Area Neighborhood" PID: 0111821230106, which includes street and storm drainage improvements. Pursuant to Minn. Stat. 429.061 and 429.081, Northern States Power Company hereby objects to the proposed special assessment. A special assessment is only valid if it increases the value of the property being assessed by an amount equal to or greater than the amount of the assessment. Before one can determine whether the value of the property has been increased, one must analyze the highest and best use of the property. In this case, the highest and best use of the subject property, both before and after the improvements are constructed, is for its continued use in connection with the transmission line. There is no indication, given the property's highest and best use in both the before and after scenario, that the improvements will increase the value of the NSP property at all. Because the improvements do not provide a special benefit to the NSP property, the City does not have the basis to levy the special assessment in the proposed amount. In 2008, NSP paid to the City of Brooklyn Center a total of $78,459 in property taxes, of which $17,028 was real estate taxes and $61,431 were personal property taxes. NSP is a significant taxpayer in the City. NSP also recognizes and values the partnership we have with the City of Brooklyn Center, and we will continue to work hard to maintain that relationship. To that end, we would like to discuss this matter with City Staff at their earliest convenience. We hope to come to an amicable resolution, and that an appeal of the Special Assessment will not be required. We look forward to discussing this matter further with you. Thank you. Si merely, r t. C*ti C. ' hulien Smith JCTS/JAG Cc: Scott Johnson Curt Boganey, City Administrator • Member its adoption: RESOLUTION NO. introduced the following resolution and moved RESOLUTION ORDERING IMPROVEMENTS AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR IMPROVEMENT PROJECT NOS. 2009-01, 02, 03, AND 04, ALDRICH AREA NEIGHBORHOOD STREET, STORM DRAINAGE AND UTILITY IMPROVEMENTS • WHEREAS, the Brooklyn Center City Council on June 9, 2008 authorized consideration of street, storm drainage, and utility improvements in the area generally described as the "Aldrich Area Neighborhood"; more specifically described as follows: Aldrich Avenue North -57th Avenue North to 59th Avenue North; Bryant Avenue North -57th Avenue North to 59th Avenue North; Camden Avenue North - 57th Avenue North to 59th Avenue North; Colfax Avenue North - 57thAvenue North to 59th Avenue North; 58th Avenue North - Dupont Avenue North to Lyndale Avenue North; and 59th Avenue North - Dupont Avenue North to Lyndale Avenue North; and WHEREAS, the Council has previously received and accepted a feasibility report for said proposed improvements, as prepared by the City Engineer; and WHEREAS, said improvements are necessary, cost effective and feasible as detailed in the feasibility report; and WHEREAS, the City Council on January 26, 2009 adopted a resolution setting a date for a public hearing regarding the proposed improvements for the Aldrich Area Neighborhood; and WHEREAS, ten days published notice of the hearing was given and the hearing was held on February 23, 2009, at which time all persons desiring to be heard were given the opportunity to be heard thereon; and WHEREAS, the Council has considered all comments, testimony, evidence and reports offered at or prior to the February 23, 2009 hearing; and WHEREAS, the City reasonably expects to spend monies from the Infrastructure Construction Fund on a temporary basis to pay the expenditures described in this resolution; and WHEREAS, the City reasonably expects to reimburse itself for such expenditures from the proceeds of taxable or tax-exempt bonds, the debt service of which is expected to be paid from property taxes, special assessments, or utility fees. The maximum amount of obligations expected to be issued for such project is $495,726; and • • RESOLUTION NO. WHEREAS, the City Engineer is prepared to develop plans and specifications for said public improvement project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota, that: 1. Improvement Project Nos. 2009-01, -02, -03, and -04, Aldrich Area Neighborhood Street, Storm Drainage and Utility Improvements, are hereby ordered and the City Engineer is authorized to prepare plans and specifications for said improvements. 2. This resolution is intended to constitute official intent to issue taxable or tax exempt reimbursement bonds for purposes of Treasury Regulation 1.105-2 and any successor law, regulation, or ruling. This resolution shall be modified to the extent required or permitted by Treasury Regulation 1.105-2 or any success law, regulation, or ruling. • Februarv 23, 2009 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted. in favor thereof and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION CERTIFYING SPECIAL ASSESSMENTS FOR IMPROVEMENT PROJECT NOS. 2009-01 AND 2009-02, ALDRICH AREA NEIGHBORHOOD STREET AND STORM DRAINAGE IMPROVEMENTS TO THE HENNEPIN COUNTY TAX ROLLS WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed Special Assessment Levy Nos. 17343 and 17344; and WHEREAS, assessment rolls, copies of which are attached hereto and part hereof by reference, have been prepared by the City Clerk, tabulating those properties where street improvement and storm drainage costs are to be assessed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center, Minnesota that: 1. Such proposed assessments, Special Assessment Levy No. 17343 for street improvements and Special Assessment Levy No. 17344 for storm drainage improvements, made a part hereof, are hereby accepted and shall constitute the special assessments against the lands named therein, and each tract of land therein included is hereby found to be benefited by the improvement in the amount of the assessments levied against it. 2. Such assessments shall be payable in equal annual installments extending over a period of ten (10) years as indicated on the assessment roll. The first of the installments shall be payable with ad valorem taxes in 2010, and shall bear interest on the entire assessment at the rate of six (6.0) percent per annum from October 1, 2009 through December 31, 2010. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may at any time prior to the certification of the assessment to the County Auditor pay the whole of the assessment, to the City Treasurer, without interest, if the entire assessment is paid on or before September 30, 2009. After September 30, 2009, he or she may pay the total assessment, plus interest. Interest will accumulate from October 1, 2009 through the date ofpayment. Such payment must be made by the close-of-business November 25, 2009, or interest will be charged through December 31 of the succeeding year. If the owner wishes to pay off the balance at some point in the future, such payment must be • made before November 15 or interest will be charged through December 31 of the succeeding year. • RESOLUTION NO. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. February 23. 2009 Date ATTEST: City Clerk Mayor The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 0 DITIF::OF:BR00KL YN1 ~£NTER:PROPQSED.:P.ENDING:/#S$ $$iltlEl ~ #~Dt- Zf23120.0 D :1#iLDftlCt:NIFfBDRf.00 . . . . . . . ..::02::>::: : i l?20V1wM OJ C't: QO -~4 . : : . . PRQPERM:IQ::€:: € DR1`~i5[ <'1~E~/Y:#::::::: . S Nt?..E . ::S .........E'1......................................................... . PID: 0111821120017 15901 LYNDALE AVE N 173431 $3,435.001 173441 $1,031.00lCorner PID: 0111821120018 15900 CAMDEN AVE N I 173431 $3,435.001 173441 $1,031.001Comer PID: 0111821130008 15730 CAMDEN AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821130009 1631 58TH AVE N 173431 $3,435.001 173441 $1,031.001 PID: 0111821130010 15726 CAMDEN AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821130011 1621 58TH AVE N 1 173431 $3,435.001 17344 $1,031.001 PID: 0111821130012 1627 58TH AVE N 1 173431 $3,435.001 17344 $1,031.001 PID: 0111821130029 605 59TH AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821130036 5801 LYNDALE AVE N I 173431 $3,435.001 173441 $1,031.001 Corner PID: 0111821130037 1630 58TH AVE N ( 173431 $3,435.001 173441 $1,031.001 PID: 0111821130038 15812 CAMDEN AVE N 1 173431 $3,435.00 173441 $1,031.001 PID: 0111821130039 15824 CAMDEN AVE N 17343 $3,435.00 173441 $1,031.001 PID: 0111821130040 15834 CAMDEN AVE N 1 17343 $3,435.001 173441 $1,031.001 PID: 0111821130041 15838 CAMDEN AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821130042 1625 59TH AVE N i 173431 $3,435.001 173441 $1,031.001 PID: 0111821130043 15712 CAMDEN AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821130044 15706 CAMDEN AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821210009 15905 CAMDEN AVE N 1 173431 $3,435.001 173441 $1,031.001 Corner PID: 0111821210025 15901 COLFAX AVE N I 173431 $3,435.001 173441 $1,031.001 Corner PID: 0111821210029 15900 ALDRICH AVE N 1 173431 $3,435.001 173441 $1,031.001 Corner PID: 0111821210038 5900 BRYANT AVE N 1 173431 $3,435.001 173441 $1,031.001Comer P . 0111821210061 5900 DUPONT AVE N 173431 $3,435.001 173441 $1,031.001 Corner 0111821210119 5900 COLFAX AVE N I 173431 $3,435.00 173441 $1,031.001 Corner 0111821210120 15901 BRYANT AVE N 1 173431 $3,435.00 173441 $1,031.001 Corner PID: 0111821240001 15820 COLFAX AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240002 15808 COLFAX AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240003 15800 COLFAX AVE N 1 173431 $3,435.001 173441 $1,031.00 PID: 0111821240004 15850 COLFAX AVE N 1 173431 $3,435.00 173441 $1,031.00 PID: 0111821240005 15840 COLFAX AVE N 1 173431 $3,435.00 173441 $1,031.001 PID: 0111821240006 15830 COLFAX AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240011 15712 COLFAX AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240012 15706 COLFAX AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240013 15700 COLFAX AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240014 15713 COLFAX AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240015 15707 COLFAX AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240016 11000 57TH AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240017 15857 COLFAX AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240018 15849 COLFAX AVE N f 173431 $3,435.001 173441 $1,031.001 PID: 0111821240019 15841 COLFAX AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240020 15831 COLFAX AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240021 15825 COLFAX AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240022 15817 COLFAX AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240023 15809 COLFAX AVE N 1 17343 $3,435.001 173441 $1,031.001 PID: 0111821240024 15801 COLFAX AVE N 1 17343 $3,435.001 173441 $1,031.001 PID: 0111821240025 15800 DUPONT AVE N 1 173431 $3,435.001 173441 $1,031.00 Corner PID: 0111821240032 15856 DUPONT AVE N I 173431 $3,435.001 173441 $1,031.001 Corner 0111821240035 1713 58TH AVE N 1 173431 $3,435.001 173441 $1,031.001 100111821240036 1727 58TH AVE N 1 173431 $3,435.001 173441 $1,031.00 PID: 0111821240037 15730 ALDRICH AVE N 1 173431 $3,435.001 173441 $1,031.00 PID: 0111821240038 15724 ALDRICH AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240039 15737 ALDRICH AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240040 15731 ALDRICH AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 011182124M41 15725 ALDRICH AVE N i 173431 $3,435.001 173441 $1,031.001 CfTY: QF:BRQOF~ :l~i~1:.. ER:PRQPQSED:P NDING.... $NIEt fi:RQt ia3r dd AtLDfiEiCkt FCEi F4B~}RWOOD . >a11~PROtMIEit7.PROJIEC7:d09;09::d IS, C3PI F31>v `RI;E ........1 .................................A PID: 0111821240042 15732 BRYANTAVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240043 15750 BRYANT AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240044 15744 BRYANT AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240045 15728 BRYANT AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240046 5729 BRYANT AVE N I 173431 $3,435.001 173441 $1,031,001 PID: 0111821240047 5741 BRYANT AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240048 15749 BRYANTAVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240049 15759 BRYANT AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240050 1909 58TH AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240051 1921 58TH AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240052 11009 58TH AVE N 1 173431 $3,435.001 173441 $1,031.001 1PID: 0111821240053 15746 DUPONT AVE N 1 173431 $3,435.001 173441 $1,031.001 Corner PID: 0111821240059 15707 BRYANT AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240061 15713 BRYANT AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240063 15712 BRYANT AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240064 15706 BRYANT AVE N 1 173431 $3,435.001 173441 $1,031,001 PID: 0111821240072 15848 ALDRICH AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240073 15849 CAMDEN AVE N 1 173431 $3,435.001 17344 $1,031.001 PID: 0111821240075 15827 CAMDEN AVE N 1 173431 $3,435.001 17344 $1,031.001 PID: 0111821240076 15826 ALDRICH AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240077 15820 ALDRICH AVE N I 173431 $3,435.001 173441 $1,031.001 0111821240078 15821 CAMDEN AVE N I 173431 $3,435.001 173441 $1,031.00 0111821240079 P 15815 CAMDEN AVE N 1 173431 $3,435.001 173441 $1,031.00 PID: 0111821240080 15810 ALDRICH AVE N 1 173431 $3,435.001 173441 $1,031.00 PID: 0111821240081 1700 58TH AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240082 1710 58TH AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240083 15800 BRYANT AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240084 1800 58TH AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240085 15824 BRYANT AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240086 15813 ALDRICH AVE N 1 173431 $3,435.001 173441 $1,031.00 PID: 0111821240087 15807 ALDRICH AVE N 1 173431 $3,435.001 173441 $1,031.00 PID: 0111821240088 15829 ALDRICH AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240089 15830 BRYANT AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240090 15835 ALDRICH AVE N I 173431 $3,435.00 173441 $1,031.001 PID: 0111821240091 15838 BRYANT AVE N I 17343 $3,435.00 173441 $1,031.001 PID: 0111821240092 15847 ALDRICH AVE N 1 17343 $3,435.001 173441 $1,031.001 PID: 0111821240093 15848 BRYANT AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240094 15851 BRYANT AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240096 15841 BRYANTAVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240097 15835 BRYANT AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240099 15801 BRYANT AVE N I 173431 $3,435.001 173441 $1,031.001 IPID: 0111821240100 15807 BRYANT AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240101 1701 58TH AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240102 707 58TH AVE N I 173431 $3,435.001 173441 $1,031.001 PID: 0111821240103 5731 CAMDEN AVE N I 173431 $3,435,001 173441 $1,031.001 PID: 0111821240104 5725 CAMDEN AVE N 1 173431 $3,435.001 173441 $1,031.001 0111821240105 5711 CAMDEN AVE N 1 173431 $3,435.001 173441 $1,031.001 0111821240107 15835 CAMDEN AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240108 15834 ALDRICH AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240109 15819 BRYANT AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821240110 15827 BRYANT AVE N 1 173431 $3,435.001 173441 $1,031.001 PID: 0111821230106 IXCEL ENERGY 1 173431 $24,045.001 173441 $7,217.001 CITY:OF: ROOKL�Fi�l:CPNTER:PR:OPOSED PENDINQ':ASSESSIV EN :ROL;'L.: 23/ Of AL[xRF k :NEIGHBORWOOD p OJEC 2QO X $x.(�2 I.... IRf# .ttEM F2 R :`OT �RC3RER'€ F... IQ AD��.' E. �fY. 1�............................................ Tzlal G7�i 3 a�x� `P x t V [luGi� t City council Agenda Item No, 10a • 0 • City of Brooklyn Center City Council Agenda Item Memorandum TO: - Curt Boganey, City Manager FROM: Daniel Jordet, Director of Fiscal & Support Se DATE: 17 February 2009 SUBIECT: Statutory Tort Liability Limits Recommendation: It is recommended that the attached resolution adopting the no waiver option for statutory tort liability insurance be adopted by the City Council. Background: Each year the City must chose whether to waive tort liability limit protections of Minnesota Statutes 466.04 as part of the insurance policy renewal application process. M.S. 466.04 states that the maximum liability for a city for any claim arising after 1 January 2009 but before 1 July 2010 is $ 400,000 with an aggregate maximum of $ 1,200,000 per incident. In past years the City Council has chosen not to waive the liability limits and the regular premium for insurance has covered all claims. If the City were to waive the limits set by statute, it would be prudent to purchase additional insurance coverage to cover possible higher awards in liability claims. Premiums for such insurance would exceed $ 8,000 per year. Financial Impact: The 2009 budget anticipates leaving the no waiver option in place for 2009 and has anticipated insurance premiums based on that no waiver option. Waiving the statutory limits would require that at least $ 8,000 in additional premium costs be allocated for 2009 and in each succeeding year. 0 SECTION I: LIABILITY COVERAGE WAIVER FORM Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to WE, give the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not to waive the statutory limits has the following effects: If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $400,000. on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,200,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. If the city waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $1,200,000. on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1,200,000., regardless of the number of claimants. If the city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. This decision must be made by the city council. Cities purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. For further information, contact LMCIT. You may also wish to discuss these issues with your city attorney. Citv of Brooklyn Center accepts liability coverage limits of $ from the Leegue of Minnesota Cities Insurance Trust (LMCIT). Check one: ❑ The city DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. ❑ The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of city council meeting Signature Position Return this completed form to LMC17; 145 UniversityAve. W., St. Paul, MN. 55103-2044 • Pau t: 16 • Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION OPTING NOT TO WAIVE LIMITED TORT LIABILITY FOR 2009 WHEREAS, the City of Brooklyn Center has an option to waive its protection under the tort liability limitation contained in Minnesota Statutes 466.04; and WHEREAS, the statutory tort limit for 2009 is $ 400,000 per individual with an aggregate of $ 1,200,000 per incident; and WHEREAS, the City of Brooklyn Center has not opted to waive its rights to limited tort liability in past years and is required to make a declaration of its intention every year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brooklyn Center that the City does not waive the monetary limits on municipal tort liability established by Minnesota Statutes 466.04 for 2009. 23 February 2009 Date Mayor ATTEST: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • Work Session Agenda • 0 AGENDA CITY COUNCIL/ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION February 23, 2009 0 Immediately Following Regular City Council and EDA Meetings Which Start at 7:00 P.M. Council Chambers City Hall A copy of the full City Council packet is available to the public. The packet ring binder is located at the front of the Council Chambers by the Secretary. ACTIVE DISCUSSION ITEMS 1. Discussion on the Potential Purchase of the Boulevard's Restaurant Site, 2545 Bass Lake Road 2. Comprehensive Crime Reduction Strategy - Councilmember Yelich Pending List for Future Work Sessions 1. Three Rivers Park District Plan 2. Adult Entertainment Establishments 3. TIF Districts Update - City Manager 4. 2011 Brooklyn Center Celebration -Status Report • 5. Update Regarding Mn/DOT Plans for TH 252 6. Update on 57th and Logan Avenues Project 7. Water Conservation Rate Requirements 8. Watershed Major Plan Amendment Work Session Agenda Item No. I • 0 MEMORANDUM -CITY COUNCIL/EDA WORK SESSION DATE: February 18, 2009 TO: Curt Boganey, City Manager FROM: Gary Eitel, Director of Business and Development AE' SUBJECT: Discussion on the Potential Purchase of the Boulevard Restaurant Site, 2545 Bass Lake Road COUNCIL ACTION REQUIRED: Discussion on the possible acquisition and demolition of the vacant Boulevard Restaurant site to promote redevelopment opportunities for the Brookdale Mall area. BACKGROUND: The Boulevard Restaurant site, formerly known as Refs Sports Bar (2003-2007) and initially built as a Ground Round Restaurant and Bar in 1977, is a 1.06 acre (46,390 sq. ft.) site that is independently owned. . The property receives its access from the northern entrance to the Kohl's site which accesses the eastern service drive of Brookdale Mall. The City's assessing records indentifies the property sales in 2003 for $650,000 with the following assessed valuations: 2008 $725,000 2007 $685,000 2006 $698,000 The property is currently listed with Calhoun Companies for $700,000. A recent meeting with the property owner and his realtor to discuss the possible acquisition of the property was positively received; however, it was acknowledged that there is currently a party interested in leasing the facility that includes an option to purchase. The property owner's preference is to sell the property and has agreed to delay other considerations until the EDA has had the opportunity to discuss the possible use of eligible TIF funds to acquire the site to facilitate the following planning activities: • Shingle Creek Daylighting Study • Bass Lake Road Streetscape Improvements • Regional Trail Way Improvements - Shingle Creek Trail 0 0 Bike-Walk Grant Application In addition to the above cooperative, the acquisition of this property positions the City to proactively promote the redevelopment of the eastern entrance to the Brookdale Mall site. The control of this property enables the City the opportunity to accomplish the following: 1. The exchange of the necessary land area that would enable the daylighting of Shingle Creek with a no net loss of parking stalls to the current Kohl's site. 2. The timely exchange for additional right of way/easement width to allow the future construction of the Twin Lakes Regional trail along Bass Lake Road and its connection to the Shingle Creek Trail. 3. The potential land exchange for the realignment of the current Shingle Creek Trail and an expanded landing area in the vicinity of the ponding area. 4. The potential land exchange for a bike trail along the service drive that parallels Hwy 100 and accesses the Shingle Creek Trail at the Hwy 100 pedestrian bridge. 5. The potential to work with the future owners on their redevelopment plans for the eastern portion of the Brookdale Mall that can maximized by the P.U.D. potential of a consolidated site. It is the value of the land exchange that leverages and maximizes the values of the • perimeter site improvements, which can be funded by other sources (grants and cooperative agreements), voluntary assessments, and use of TIF funding of eligible activities, that provides the City with opportunities to negotiate with the present and future owners of the Mall site. There are three potential funding sources should the EDA choose to proceed with this acquisition: 1. TIF #3 Bond Proceed (estimated at $3.8 million) 2. A plan amendment to TIF 2 Budget (current balance $.97 million) 3. EDA Fund Balance (estimated at $1.5 million) The timing of these negotiations are optimum given that the current general operations agreement for the Brookdale Mall properties, which includes the Kohl's site, runs through December 31, 2009. COUNCIL POLICY ISSUES: Does the acquisition and demolition of the vacant Boulevard Restaurant site facilitate the city's interest in promoting the redevelopment opportunities for the Brookdale Mall? Should the staff continue pursuing the purchase of the Boulevard Restaurant site with Tax Increment Funds? • • • LOGISMap Output Page .rte \Im.-aned u-n Ar~li15 Cnry-gr. ,;C; _,1Gtt ~u 2:4ii 1 a~N~i~"Mn•s e~r~ru a f~~.~wC RIrT f ~ ~fi ~ A.11%,r.~ tl^~t^ITe Page 1 of 1 C u~. { Y , J r,` ..dF i http://gis.logis.org/LOGIS_ArcIMS/ims?ServiceName=bc_LOGISMap_OV &ClientVersio... 2/17/2009 Z D N 3 ^tl M32J n m zr a 1 m zr O 1T.t.m DREW AVE N .6° m d o `Q -•e i z r0 0 NORTNPORT DR t, t 1 7 N '{d';' P d"w a no .,1,• !._,r o^lgpA =pots A —•e 1 a d m••- 0 �9 NAmNOO t •,..e•...+•'.. 1 i C -.'L no (,A" NA"OO f f �t t C e p rL `n r N 3 ^V S3Xt3X y, f VVY •s l 3 y if h Lj Q II o WA S HBURN AVE 0 0 r (D 0 O c 0 p r a lJ t 1% CL Q 7 V/NCENTAVE N CD T o a 9� a (D (D CD g N CD N 0 (D A UPTONAVEN D AI (D o A W Q i Shin le- rgek M a 4:t •l�I�ec�rrs Shingle Creek rz a 1 RUSSELLAVEjV V4 1 O -W. 1L.AblalotAp cz v r Imo y o a n n n CD AI rn Nv OL i` I' g 7� d EWTD vE C'D m NA ism J t A :4 CD km a o V! I L • 9 NV ork Session Agenda Item -SO. 'l City of Brooklyn Center ommr A Millennium Community MEMORANDUM - COUNCIL WORK SESSION DATE: February 19, 2009 TO: Brooklyn Center City Council FROM: Curt Boganey, City Man1 SUBJECT: Comprehensive Crime Reduction Strategy COUNCIL ACTION REQUIRED BACKGROUND Councilmember Yelich has requested that we add this item to the Council Worksession Agenda. He has indicated that he will be making a presentation to the Council on this - topic. COUNCIL POLICY ISSUES • 6301 Shingle Creek Parkway Brooklyn Center, MN 55430-2199 City Hall & TDD Number (763) 569-3300 FAX (763) 569-3494 www. cityolbrooklyncenter. org Recreation and Community Center Phone & TDD Number (763) 569-3400 FAX (763) 569-3434